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To view Agenda for Special Meeting on Tuesday, June 23, 2009
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Place:

District Board Room - Administration Building
25 Churchill Avenue, Palo Alto, CA

Palo Alto Unified
School District
Board of Education

Regular Meeting

Date:
Time:

Tuesday, June 23, 2009
5:00 P.M. Closed Session
6:00 P.M. Open Session

Board of Education meetings are cablecast live on cable services CHANNEL 28 and webcast live on http://communitymediacenter.net/watch/schedules   Board materials are available for review on the district web site at http://www.pausd.org/community/board/agenda.shtml or at the District Office, 25 Churchill Avenue, Palo Alto, CA 94306.

Should you need special accommodations to participate in the meeting, please contact the Superintendent’s Office at 650.329.3737 or kruegsegger@pausd.org   Community members wishing to address the Board are allotted THREE minutes per speaker.  Should more than 20 people wish to address any one topic, the Board may elect to allot a shorter time per speaker.  Materials presented at the Board meeting will be copied and provided to Board members after the meeting. Additional instructions are listed on the back page of this agenda. To address the Board of Education please read the instructions.


You may download the entire Board Packet PDF Document(14 MB) or by clicking the title of the individual items below.

I.

 

OPENING

 

 

 

A.

Call to Order

 

 

 

B.

Recess to Closed Session (Conference Room A)          5:00 p.m.

Action

 

 

 

Anyone wishing to address the Board regarding Closed Session items may do so at this time.

 

 

 

 

 

Items listed below may be discussed in closed session.  Items [√] marked are scheduled for discussion at this meeting.  All proceedings are reported to the public in open session where action is taken or staff is given direction. 

[√]  1.   Employee Evaluation pursuant to Government Code §54957 - Superintendent
[√]  2.   Employee Appointment pursuant to Government Code §54957 – Assistant Superintendent, Elementary Principal, Assistant Principal
[  ]  3.   Liability Claims pursuant to Government Code §54961
[√]  4.   Conference with Labor Negotiator, Dr. Scott Bowers, regarding PAEA, CSEA, and Non‑represented groups pursuant to Government Code §54957.6
[√]  5.   Conference with Real Property Negotiator pursuant to Government Code §54956 - Dr. Bob Golton, CBO – Garland School, 870 N. California Ave., Palo Alto, CA 94303
[√]  6.   Employee Discipline/Dismissal/Release pursuant to Government Code §54957
[  ]  7.   Anticipated Litigation pursuant to Government Code §54956.9
[√]  8.   Student Discipline – Two Students

 

 

 

C.

Approval of Agenda Order

Action

 

II.

 

REPORTS

Information

 

 

A.

Staff and Student Successes

 

1

 

B.

Superintendent’s Report

 

 

 

 

Student Mental Health

 

 

III.

 

APPROVAL OF CONSENT CALENDAR

Action

 

 

 

These items are considered routine and will be approved in one action without discussion.  If a Board member requests an item be removed from the Calendar or a citizen wishes to speak to an item, it will be considered under Action Items.

 

 

 

A.

Certificated Personnel Actions

Consent

2

 

 

It is recommended the Board approve the certificated personnel actions as presented.

 

 

 

B.

Classified Personnel Actions

Consent

3

 

 

It is recommended the Board approve the classified personnel actions as presented.

 

 

 

C.

Approval of Warrants

Consent

4

 

 

It is recommended the Board approve the warrants of May 2009.

 

 

 

D.

Approval of Minutes

Consent

5

 

 

It is recommended the Board approve minutes for May 19 and 26 and June 2 and 9, 2009.

 

 

 

E.

Contract with the Firm of Nigro, Nigro & White to do the 2009 Performance and Financial Audits for the Measure A Program

Consent

6

 

 

It is recommended the Board authorize entering into a contract with Nigro, Nigro & White in the amount of $15,040 in regard to the 2009 performance audit and financial audit of the Measure A program.  This item was discussed at the June 2, 2009, meeting.

 

 

 

F.

Authorization to File CEQA Exemption for Garland and Ohlone Elementary Schools

Consent

7

 

 

It is recommended the Board authorize staff to file a Notice of Exemption for the Garland and Ohlone Elementary School projects.  This item was discussed at the June 2, 2009, meeting.

 

 

 

G.

Contracts with O’Connor Construction Management, Inc. and Gilbane Building Company to Provide Program, Project, and Construction Management Services

Consent

8

 

 

It is recommended the Board extend the contracts with OCMI and GBC through June 30, 2009, or program, project, and construction management services.  OCMI in an amount not to exceed $1,323,145; and GBC in an amount not to exceed $2,446,912.  This item was discussed at the June 2, 2009, meeting.

 

 

 

H.

Authorization to Extend the Agreement Between the City of Palo Alto and the Palo Alto Unified School District of Santa Clara County Concerning the Maintenance and Capital Improvements of Certain District-Owned Athletic Fields and Tennis and Basketball Courts Jointly used by the School Students and the General Public

Consent

9

 

 

It is recommended the Board extend its agreement for maintenance of certain fields with the City of Palo Alto through December 31, 2009.  This item was discussed at the June 2, 2009, meeting.

 

 

 

I.

Renewal of Student Nutrition Services Consultant Contract for 2009-10

Consent

10

 

 

It is recommended the Board extend the contract with Sodexo for student nutrition services in the amount of $707,315 and extending the contract to June 30, 2010.  This item was discussed at the June 2, 2009, meeting.

 

 

 

J.

Certificated Personnel Actions: Appointment of Chief Business Officer

Consent

11

 

 

It is recommended the Board approve a contract with Cathy Mak, extending it through June 30, 2010.  This item was discussed at the June 2, 2009, meeting

 

 

 

K.

Certificated Personnel Actions:  Appointment of Assistant Superintendent-HR

Consent

12

 

 

It is recommended the Board approve a contract with Scott Bowers, extending it through June 30, 2012.  This item was discussed at the June 2, 2009, meeting.

 

 

 

L.

Assignment of Board Members to Schools, Special Programs, and Parent Groups

Consent

13

 

 

It is recommended the Board approve the assignment of Board representatives to the various schools and programs in the district.  This item was discussed at the June 2, 2009, meeting.

 

 

 

M.

Uniform Complaint (Williams Settlement and Valenzuela/CAHSEE Lawsuit Settlement) Quarterly Report

Consent

14

 

 

Local boards must submit quarterly reports to the county superintendent.  This report is for the period April 1 through June 23, 2009.

 

 

 

N.

Annual Request to Submit an Application for Consolidated Categorical Aid

Consent

15

 

 

It is recommended the Board approve submittal of the application for Consolidated Categorical Aid, Part I to be submitted June 30, 2009, and Part II to be submitted January 2010.  The entire application is available for review at the district office.

 

 

IV.

 

ACTION / DISCUSSION / INFORMATION ITEMS

 

 

 

A.

District Board Policies Adoption Process

Action

16

 

 

The Board will discuss the process and timeline for adopting updated policies.  This item was discussed at the May 19 study session and June 2, 2009, regular Board meetings.

 

 

 

B.

Proposed PAUSD Budget for 2009-10
Resolution 2008-09.21, Compliance with Balanced Budget Policy
Resolution 2008-09.22, Year End Budget Transfer Authorization
Resolution 2008-09.23, Budget Transfer of Funds for the Fiscal Year 2009-10

Action

17

 

 

The Board will discuss the proposed budget and resolutions as required by education code.  This item was discussed at the June 2, 3009, meeting.  The budget must be adopted by July 1, 2009.

 

 

 

C.

Update on Focus Goals and District Initiatives

Information

18

 

 

The Board will begin discussions with staff for district goals for the 2009-10 school year.

 

 

 

D.

Progress Update on Gunn and Palo Alto High School Group 1 Projects

Information

19

 

 

Staff will present an update on construction projects and timelines for the two high schools.

 

 

 

E.

Approval of Conceptual Design and Projects for Jordan, J. L. Stanford, and Terman Middle Schools

Discussion

20

 

 

Staff will present information for Board discussion regarding the conceptual designs and proposed projects for the three middle schools.

 

 

 

F.

Award of Contract, Summer Maintenance Projects

Action

21

 

 

The Board will consider action on bids for summer work.  Projects and lowest, responsive bidders include JP Paving for $127,586 for the Palo Alto High School tennis court paving and California Track for $238,950 for replacing the tract surface at Gunn High School.  Both contracts allow for an additional ten percent contingency. 

 

 

 

G.

Approval of Schematic Design of Ohlone Elementary School

Action

22

 

 

The Board will consider approving the schematic design being presented for Ohlone Elementary School.  This item was discussed at the June 2, 2009, meeting.

 

 

 

H.

Approval of Schematic Design Garland Elementary School

Action

23

 

 

The Board will consider approving the schematic design being presented for Garland Elementary School.  This item was discussed at the June 2, 2009, meeting.

 

 

 

I.

Authorization of Contract Addendum for a Fourth Modular Building Site Infrastructure at JLS Middle School

Action

24

 

 

It is recommended the Board approve the addendum with Mark Electric to install the pad and site infrastructure for a fourth modular building in the amount of $29,532 with a change order allowance of ten percent.

 

 

 

J.

Authorization to Award Contract for UPS Systems

Discussion

25

 

 

The Board will be asked to consider waiving its two meeting rule and to approve the award of contract for the purchase of the UPS Systems from Dell Marketing LP in the amount of $68,563.66. 

 

 

 

K.

Certificated Personnel Actions: Extension and Modification of the Superintendent’s Employment Contract

Discussion

26

 

 

The Board will be asked to consider waiving its two meeting rule and to approve the extension and modifications of the Superintendent’s employment contract effective July 1, 2009.  The contract will be available for review in Human Resources once approved.

 

 

 

L.

Certificated Personnel Actions: Appointment of Assistant Superintendent, Administrative Services

Discussion

27

 

 

The Board will be asked to consider waiving its two meeting rule and to approve the contract of the Assistant Superintendent effective July 1, 2009.  The contract will be available for review in Human Resources one approved.

 

 

 

M.

Memorandum of Understanding with Palo Alto Management Association

Discussion

28

 

 

The Board will be asked to consider waiving its two meeting rule and to approve the MOU between the District and PAMA effective July 1, 2009.

 

 

 

N.

Stipulated Expulsion

Action

29

 

 

It is recommended the Board take action as requested in the confidential materials regarding Student #06-0809

 

 

 

O.

Student Discipline

Action

30

 

 

It is recommended the Board take action as requested in the confidential materials regarding Student #07-0809

 

 

V.

 

OPEN FORUM

 

 

 

 

Anyone wishing to address the Board on non-agenda items may do so at this time.  Comments are taken as close to 8:30 p.m. as possible.  Community members wishing to address the Board are allotted THREE minutes per speaker.  Should more than 20 people wish to address any one topic, the Board may elect to allot TWO minutes per speaker.  Additional instructions are listed on the back page of this agenda.

 

 

VI.

 

BOARD MEMBERS’ REPORTS / CORRESPONDENCE / BOARD OPERATIONS / RECOGNITION

 

 

 

 

This is an opportunity for Board members to address activities, correspondence, and operations and to acknowledge or recognize specific programs, activities, or personnel.

 

 

 

A.

Reports

 

 

 

B.

Correspondence

 

 

 

C.

Operations

 

 

 

 

Possible Future Board Agenda Items
Board members may suggest items for placement on future agendas.

Consensus

 

 

D.

Acknowledgements and Recognition

 

 

 

E.

Board Calendar

 

 

 

 

This is the last regularly scheduled Board meeting for the 2008-09 school year.  The next regular meeting is scheduled for August 25, 2009.

 

 

VII.

 

ADJOURN

 

 





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