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Meeting Date (2008-09)			Board Packet*	Minutes
June 23, 2009
	Middle Schools' Conceptual Designs	Ohlone Schematic Design
	Programming and Predesign Gunn and Paly
June 23, 2009 Special Meeting
	2009-10 Budget
June 9, 2009 Special Meeting
	The Board met in closed session for the annual review of the superintendent.
June 2, 2009
	The Board conducted a public hearing and discussed the budget for the 2009-10 school year.  Action is planned for the June 23 regular Board meeting. The Board continued its discussion about the process for reviewing and adopting policies. The Board took action on student population growth and boundary adjustments, delaying changes for one year. The Board discussed the schematic design for Ohlone Elementary. The Board discussed the schematic design for Garland Elelemtary. The Board discussed extending its agreement with the City of Palo Alto for maintenance and of athletic fields and tennis and basketball courts used jointly by students and the public. The Board discussed renewing the student nutrition contract with Sodexo. The Board took action on the budget for middle school improvements from the Measure A bond. The Board discussed approving a contract with Nigro, Nigro & White for performance and financial audits of the Measure A program. The Board discussed authorizing filing a CEQA exemption for Garland and Ohlone elementary schools. The Board discussed extending the contracts with O’Connor Construction Management, Inc. and Gilbane Building Company for an additional year. The Board discussed renewal and changes to certificated personnel contracts for the Assistant Superintendent of HR and the CBO. The Board took action to approve the declaration of need for 2009-10. The Board discussed their school and program assignments for the 2009-10 school year.
	Garland Elementary School Design Update	Ohlone Schematic Design
	Proposed 2009-10 Budget
May 26, 2009
	The Board conducted public hearings on: PAEAs suggested initial proposals for negotiations with the District. The Board’s suggested initial proposals for negotiations with PAEA. CSEAs suggested initial proposals for negotiations with the District. The Board’s suggested initial proposals for negotiations with CSEA. The Board discussed student population growth and possible boundary adjustments. Staff presented an update on the pilot Mandarin program and the FLAP Grant. The Board discussed the English Learner master plan. Staff presented a report on the Governor’s May revise for the 2009-10 budget and an update on the property tax revenue growth. The Board took action to authorize awarding a contract for the El Camino Field at Palo Alto High School to McGuire and Hester Construction in the total amount of $2,025,650. The Board took action to award contracts for modular building installation as follows: To Coulter Construction in the amount of $30, 796 for Ohlone. To Coulter Construction in the amount of $79,098 for Jordan. To Mark Electric in the amount of $139,734 for JLS. The Board discussed the middle school construction budget. The Board took action to close out the budget for Gunn High School’s AD-2 renovation project. The Board discussed the initial proposals as follows: From PAEA to the District. From the District to PAEA. From CSEA to the District. From the District to CSEA. The Board discussed the declaration of need for emergency permits and short term staffing permits for certificated employees. The Board discussed authorizing accepting Carl D. Perkins vocational and applied technology education funds. The Board discussed renewal of the Transitional Partnership Program Contract for 2009‑10. The Board discussed the specific requirements for the Board member election of two seats to be held on November 3, 2009. The Board took action to approve its meeting schedule for the 2009-10 school year. The Board discussed a resolution in support of SCA 8 – Senator Simitian – to reduce the necessary vote from 66.6% to 55% for parcel taxes. The Board initiated its discussion of their individual assignments to schools, special programs, and parent groups.
	Budget Update
May 19, 2009 Special Meeting
	The Board and staff conducted a workshop on setting a timeline and process for reviewing and adopting updated policies and regulations.
May 12, 2009
	Staff presented a mid-year report concerning the College Bound program at Barron Park. The Board discussed adoption of Spanish language instructional materials. The Board discussed renewing contracts for legal services with Lozano Smith, Fagan Friedman and Fulfrost, and Miller Brown and Dannis. The Board discussed extending its contract for unleaded and diesel fuel. The Board discussed its schedule of meetings for the 2009-10 school year. The Board took action to approve soliciting bids for the summer maintenance projects at Escondido, Hays, Gunn, Paly, and the District Office. The Board discussed authorizing closing out the budget for Gunn’s AD-2 renovation project.
April 28, 2009
	The Board took action to approve the math textbook for grades 6-8 and the grade 8 supplemental text. The Board took action to approve the math textbook for the elementary level. The Board took action to approve the Project lead the Way memorandum of understanding to proceed with preparations to offer Introduction to Engineering – Digital Electronics. The Board discussed summer maintenance projects. The Board discussed amending the agreement with VBN Architects for additional services.
	Elementary School Math Adoption
April 14, 2009
	The Board took action to certify and adopt math books for Palo Alto High School. The Board discussed approval of the math textbook for the elementary level. The Board discussed approval of the math textbook for grades 6-8 and the grade 8 supplemental text. The Board took action to approve the group one project budgets for Gunn and Palo Alto high schools and authorized issuing addendum No. 2 with Deems Lewis McKinley Architects, and approved moving forward with the group one projects. The Board took action to authorize budget funds and to bid the site infrastructure work for the installation of nine modular classrooms at three sites. The Board discussed the Project Lead the Way memorandum of understanding.
April 14, 2009 Special Meeting
	The Board and Superintendent met in a workshop with CSBA representative Babs Kavanaugh to discuss a different approach to Board meetings that is used to inform, to build understanding, and to hold dialogue.
March 31, 2009
	The Board took action to ratify the agreements with PAEA. The Board took action to ratify the agreements with CSEA. The Board took action on compensation changes for non-represented employees. Staff presented an update on middle school and high school world languages. The Board discussed certification and adoption of mathematics books for Palo Alto High School.  Action is planned for the April 14, 2009, meeting. The Board discussed approval of new high school courses for 2009-10.  Action is planned for the April 14, 2009, meeting. The Board discussed approval of changes to the Beginning Teacher Support and Assessment (BTSA) induction program.  Action is planned for the April 14, 2009, meeting. The Board took action to approve the master plans for Gunn and Palo Alto High School modernization. The Board discussed approval of a budget for Gunn and Palo Alto High Schools group one projects, authorization of addendum number two to DLM, and to move ahead with group one projects.  Action is planned for the April 14, 2009, meeting. The Board discussed adopting a resolution for the issuance of Tax and Revenue Anticipation Notes.  Action is planned for the April 14, 2009, meeting. The Board discussed appointing the independent auditor for 2008-09.  Action is planned for the April 14, 2009, meeting. The Board discussed infrastructure work and budget for the installation of nine modular classrooms at three school sites.
	BTSA Induction Orientation Update	Paly Math Textbook Standard Certification
	Master Plan Update (Gunn and Palo Alto High Schools)
March 31, 2009 Special Meeting
	The Board met to discuss student population growth and possible attendance area adjustments, particularly at the elementary level.
	Garland Elementary Boundary Analysis
March 17, 2009
	The Board conducted a public hearing and later discussed the tentative agreement with PAEA.  Action is planned for the March 31, 2009, regular meeting. The Board conducted a public hearing and later discussed the tentative agreement with CSEA.  Action is planned for the March 31, 2009, regular meeting. The Board discussed compensation changes for non-represented employees.  Action is planned for the March 31, 2009, regular meeting. The Board took action to approve the conceptual design for the new classroom building at Ohlone Elementary. The Board discussed master plans for Gunn and Palo Alto high schools modernization. The Board took action to authorize bids for the Palo Alto High School field projects. The Board took action to approve the second interim financial report. The Board took action to award contracts for the set-up and rental of modular buildings at Ohlone Elementary and Jordan and JLS middle schools. The Board discussed authorizing a teacher with sufficient coursework for a single subject class. The Board discussed a resolution for a classified reduction in service paid for by categorical funds from the state which was part of the funding cuts.
March 17, 2009 Special Meeting
	The Board met with staff, including middle school principals, to discuss middle school demographics and school size data and included impacts to Terman Middle School, housing sixth grade, growing the middle schools, triggers for a possible fourth middle school, and considerations for each grade level.
March 6, 2009 Special Meeting
	The Board took action to approve formation of a Regional Occupational Program Joint Powers Agreement with Mountain View Los Altos Union High School District and Fremont Union High School District.
March 3, 2009
	Staff presented the Second Interim Financial Report for discussion. Staff presented an update on the Strategic Plan. The Board discussed approval of Ohlone Elementary School’s new classroom building design. The Board took action to approve the budgets for the elementary school level construction specifying funds to be used for each part of that work. The Board discussed technology purchases to be made from Measure A funding.
	Elementary School Budgets Measure-A	Ohlone Conceptual Recommendation Gelfand Partners
	Second Interim Financial Report	Strategic Plan Recap
February 24, 2009
	Staff presented an update on the K-5 science implementation. The Board took action regarding Garland Elementary to approve full renovation of the exiting wings, positioning of the library, for a new two-story classroom wing, and for the location of the MP building, with a qualification that the MP room accommodate the school population. The Board took action to authorize filing an exemption to CEQA for the Palo Alto High School fields. The Board took action to specify proprietary items for construction in bids or requests for proposals. The Board discussed authorizing solicitation of bids for the Palo Alto High School fields. The Board discussed changes to the funding sources for the contract with Gilbane. The Board took action to nominated Michael Gipe, Nancy Newton, Pam Parker, and George Sanchez as delegates for Region 20 of the California School Boards Association.
	Garland Elementary School Design Update	Garland School
	K-5 Science
February 10, 2009
	The Board conducted a public hearing and then discussed a waiver for the Instructional Materials Funding Realignment Program. Staff presented a progress report on the design for Garland Elementary School. The Board discussed adopting a prequalification questionnaire and uniform rating system for contractors. The Board discussed approving a teaching wall project at the elementary schools. The Board discussed a contract with AEDIA Architecture and Gelfand Partners for modular buildings to accommodate growth at three campuses. The Board discussed authorizing filing of an exemption to CEQA for the Palo Alto High School fields. The Board discussed specifying proprietary items for construction. The Board took action to authorize leasing space at 2462C Wyandotte Avenue for the adult education program. The Board discussed the modification to the superintendent’s contract. The Board discussed nominees to the California School Boards Association delegate assembly election.
	Progress Report Garland Elementary School Schematic Design
February 10, 2009 Special Meeting
	The Board of education met in closed session for the evaluation of the superintendent.
January 27, 2009
	The Board recognized two teachers for achieving National Board for Professional Teaching Standards certification.  The Board also recognized two teachers receiving certification by the American Speech-Language-Hearing Association. Staff presented a progress report on the high school master plans. Lapkoff & Gobalet presented enrollment projections for the middle and high schools. Staff presented information regarding student population growth and potential boundary adjustments. The Board discussed budgets for elementary school construction using Measure A bond money. The Board discussed a contract with O’Connor Construction Management for maintenance project services. The Board discussed a variable term waiver for an elementary Spanish immersion teacher. The Board discussed a contract with Paul Hull for Inspector of Record services at Gunn High School. The Board discussed authorizing the solicitation of bids for the design, manufacture, and installation of bleachers at Palo Alto high school.
	Enrollment Forecasts for Elementary Enrollment	District-wide Enrollment Forecasts
	Master Plan Update (Gunn and Palo Alto High Schools)	Middle and High School Trends and Forecasts
	Nationally Certified Teachers	Boundary Adjustments
January 27, 2009 Special Meeting
	The Board met to review the high school Single Plans for Student Achievement (SPSA) for both Gunn and Palo Alto high schools.  The information reflected work on the upcoming Western Association of Schools and Colleges (WASC) accreditation materials.
January 13, 2009
	Staff presented an update on the progress for the design at Garland Elementary School. Staff presented an update on the progress for the design at Ohlone Elementary School. Staff presented the results of the 2007-08 annual independent audit report. Staff presented the latest information on the Governor’s budget proposals. The Board discussed entering into contracts for surveying work at Garland and Ohlone. The Board discussed a modification to the CBO’s contract to add days due to the expanding needs for the construction projects.  The increase will be paid with bond funds. The Board took action to approve their final assignments to various committees for 2009. The Board took action to revise the budget for the Gunn Industrial Arts Building project.
	Garland Elementary School Schematic Design	Governor's Proposed Budget
	Ohlone School Design Gelfand Partners
December 19, 2008 Special Meeting			(3 MB)
	The Board took action to correct an error on the 2010-2011 calendar in February. The Board took action to award a contract for the Gunn Industrial Arts Building renovation and addition to Svala Construction. The Board discussed a revision to the budget for the Gunn Industrial Arts Building after funding was withheld at the state level.
December 15, 2008 Special Meeting			(1 MB)
	Staff and consultants presented information regarding the elementary school growth planning. Staff and the demographers presented updated enrollment projections.
	Demographic Trends	Elementary School Capacity Survey
December 9, 2008			(6 MB)
	The Board conducted its annual organizational meeting.  Mitchell was elected president; Klausner was elected vice-president; and Skelly was elected secretary/clerk.  Various committee assignments were discussed, with action planned for January 13, 2009.  The Board took action to ratify the tentative agreements with PAEA and CSEA. The Board approved the compensation changes for non-represented employees. The Board approved the changes to the graduation requirements. Staff and consultants presented information regarding high school master plan services. The Board took action to approve the scope, budgets, and architect contract for the various projects at the high schools. Staff and consultants presented information regarding pre-design for the middle schools. The Board took action to give a positive certification for the First Interim Financial Report and to approve the budget revisions. Staff presented the 2007-08 parcel tax fiscal report. The Board ratified the school plans and school and library improvement block grant budget for the elementary and middle schools. The Board discussed a revision to the 2010-11 school year calendar to correct a holiday error in February.  Action was planned for December 19.
December 9, 2008 Special Meeting			(3 MB)
	Staff and consultants presented information regarding alternative methods for construction project delivery.  No action was taken. Staff and consultants presented information regarding the high school master plan services.  No action was taken. Staff and consultants presented information regarding middle school pre-design services.
	Project Delivery Methods	Pre-Design Progress (Middle Schools)
	Master Plan (Gunn and Palo Alto High Schools)
November 18, 2008			(7 MB)
	The Board conducted public hearings on the proposed tentative agreements with the Palo Alto Educators Association (PAEA) and the California School Employees Association CSEA). The Board took action to select member Melissa Baten Caswell as representative to the City’s Housing Element Committee. The Board discussed the proposed tentative agreements with PAEA and CSEA.  Action to ratify the agreements was planned for December 9. The Board discussed compensation changes for non-represented employees.  Action was planned for December 9. The Board took action to approve the measurable achievement goals supporting the Strategic Plan. The Board discussed proposed changes to graduations requirements to better meet the UC a-g requirements.  Action was planned for December 9. The Board took action to approve the proposed 2009 Summer School Program, the tuition schedule, and the program locations. The Board discussed the scope, budgets, and architect contract for the Palo Alto High School fields projects.  Action was planned for a December meeting. Staff presented the annual School Impact Fee report for 2007-08. The Board took action to vote for Gervase, Walton, and Parker for the Santa Clara County Committee on School Organization. Staff presented the First Interim Financial Report.  Action was planned for December 9. The Board discussed the possibility of nominating candidates for the California School Boards Association delegate assembly.  There were no nominations.
	Assessment Report	First Interim Financial Report
November 18, 2008 Special Meeting
	The Board met to discuss the Single Plans for Student Achievement (SPSA) reports with middle school principals.
November 12, 2008 Special Meeting
	The Board took action to award a contract for work at Gunn High School to Jon Plane Construction, Inc. in the amount of $816,400, which included the customary ten percent contingency.
October 30, 2008 Special Meeting			(2 MB)
	The Board held a special meeting to adopt the budget for Measure A. The Board took action to authorize an addendum to the contract with AEDIS Architects. The Board took action to authorize an addendum to the contract with Gelfand Partners. The Board took action to authorize the purchase of switches for the secondary school network infrastructure. The Board, district staff, and elementary principals discussed the Single Plans for Student Achievement (SPSAs) at length.
October 28, 2008			(4 MB)
	The Board met with students from the high schools for an informal dinner before open session. The Board approved revisions to a board policy regarding school size and enrollment. The Board discussed the 2008 summer school program and the proposal for the 2009 program.  Action is planned for November 18. The Board approved the proposed school calendars for 2009-10 and 2010-11. The Board discussed the third report regarding assessment and strategic plan goals. The Board discussed an addendum to the contract with AEDIS.  Action is planned at a special meeting on October 30. The Board discussed an addendum to the contract with Gelfand Partners.  Action is planned at a special meeting on October 30. The Board discussed a budget for the Measure A bond.  Action is planned at a special meeting on October 30. The Board took action to authorize soliciting bids for the industrial arts building at Gunn High School. The Board took action to adopt a resolution opposing transfer of territory into Palo Alto Unified School District. The Board discussed the appointment of Baten Caswell to a City of Palo Alto committee on the housing element.  Action is planned for November 18. Staff presented information on the purchase of switches for the secondary school network infrastructure.  Action is planned at a special meeting on October 30.
	Assessment Report
October 14, 2008			(5 MB)
	The Board discussed the Memorandum of Understanding with the Palo Alto Management Association (PAMA).  The item returns for action on the consent calendar October 28. The Board discussed the proposed school calendars for 2009-10 and 2010-11.  They also heard public comments.  Action is planned for October 28. The Board discussed revisions to Board Policy 6011—School Size and Enrollment.  Action is planned for October 28. Staff presented the second of a three-part series of report on assessment and strategic plan goals. Comments were made regarding a resolution for a transfer of property into the Palo Alto Unified School District.  The item returns on the consent calendar October 28. Staff provided an update on the state budget. The Board discussed authorization to seek bids for the industrial arts building at Gunn High School. The Board discussed a student nutrition services consultant contract for the 2008-09 school year. The Board discussed the annual renewal of student teaching/intern agreements with local universities. Staff presented the resolution for the adoption of appropriation limits for 2007-08 and 2008-09.  The item returns for action on the consent calendar October 28.
	Assessment Report	Proposed School Calendars
September 30, 2008 Special Meeting
	The Board met in special session to discuss an addendum to the contract with Gelfand Partners. The Board also discussed entering into a contract with Verde Design for landscape services at Palo Alto High School. The Board discussed a change order allowance for the contract with O C Jones and Sons for the fields at Palo Alto and Gunn high schools.
September 23, 2008			(3 MB )
	The Board took action to approve the revisions to the 2008-09 budget and to approving the 2007-08 unaudited actual financial report. Staff presented the proposed calendars for the 2009-20 and 2010-11 school calendars.  The item will be discussed again at the October 14 meeting with action planned for the October 28 regular meeting. Staff presented the enrollment report for the current school year. Staff presented a revised School Size policy.  The item will be discussed again at the October 14 meeting with action planned for the October 28 regular meeting. Staff presented a report on California standards tests and accountability. The Board discussed an amendment to the master agreement with DLM Architects for high school master planning services. The Board discussed a lighting project for the Palo Alto High School aquatic center. The Board took action to execute a time and materials contract with OCMI for $758,730 and a contract with GBC for $1,281,675 to provide program, project, and construction management services through June 30, 2009.
	Enrollment Report	Assessment Report: California Standards Test
September 9, 2008			(4 MB )
	The Board conducted a public hearing on the availability of textbooks and instructional materials. The Board took action to adopt the focused goals for the 2008-09 school year. Staff presented an update on the 2007-08 ending balances and a budget update for 2008‑09. The Board discussed availability of textbooks and instructional materials. The Board discussed entering into contracts with O’Connor Construction Management and Gilbane Building Company to provide program, project, and construction management services.
	2008-09 Budget Update
September 9, 2008 Special Meeting
	The Board discussed entering into contracts with O’Connor Construction Management and Gilbane Building Company to provide program, project, and construction management services. Staff provided information regarding an action plan for Measure A. Staff provided an update on the progress toward architect assignments.
August 26, 2008			(2 MB )
	Student Board representatives for 2008-09 are Phil Park, Gunn, and Chirag Krishna, Paly. The Board appointed the members of the Measure A Citizens’ Oversight Committee. The Board discussed the 2008-09 focused goals. The Board discussed refining the Superintendent and Board protocols. Staff presented a process for updating policy and procedure. Staff requested authorization to seek bids for the installation of the structural elements for the Gunn High School lower fields. The Board took action to authorize entering a master contract for Measure A architectural services with AEDIS, Deems Lewis McKinley, and Gelfand. The Board took action to extend the contract with O’Connor Construction through September 30.
	2008-09 District Focused Goals (3 MB )
August 19, 2008 Special Meeting			(1 MB )
	The Board met in a special meeting to: discuss entering a master contract for Measure A architectural services. discuss extending the contract with O’Connor Construction Management. discuss appointing member to the Measure A Citizens’ Oversight Committee. take action on the declaration of need for emergency permits and short-term staffing permits for certificated employees. take action on variable term waivers for a library media teacher and an industrial arts and technology education teacher. take action to assign the departmentalized subject video production teacher. take action to authorize three teachers to teach a single subject class upon meeting course work requirements. The Board then met in closed session.
August 12, 2008 Special Meeting			(1 MB )
	The Board met in a special meeting to take action on Resolution 2008-09.04 – Approving a Form of Official Statement in Connection with the Issuance of Palo Alto Unified School District General Obligation Bonds, Election of 2008, Series 2008.
August 5, 2008 Special Meeting			(1 MB )
	The Board met at a workshop with facilitator Rene Townsend to discuss issues and planning for the coming school year. The Board met in the afternoon with Council to discuss issues and planning for the coming school year. The Board discussed Resolution 2008-09.04 – Approving a Form of Official Statement in Connection with the Issuance of Palo Alto Unified School District General Obligation Bonds, Election of 2008, Series 2008.
August 4, 2008 Special Meeting			(1 MB )
	The Board met at a workshop with facilitator Rene Townsend to discuss issues and planning for the coming school year.
July 2, 2008 Special Meeting			(4 MB )
	The Board held a special meeting to take action to: approve Bond Issuance documents approve the Strong Schools Bond Citizen’s Oversight Committee guidelines approve the contract with O’Connor Construction Management through August 31. establish an initial pool of architects for the Strong Schools Bond approve a new contract term with CSEA approve the Child Care Service and Lease Renewal Contract with Children’s Creative Learning Center, Inc. approve the Consent Calendar item: Resolution 2008-09.03 – Authorizing Signatures.

Meeting Date (2007-08)			Board Packet*	Minutes
June 24, 2008			(23MB)
	The Board approved the consent calendar which included certification and adoption of an English Book for Palo Alto High School; certification and adoption of English Books for Gunn and Palo Alto high schools; contracts for legal services to Lozano Smith, Fagen, Friedman & Fulfrost, and Miller, Brown & Dannis for 2008-09; ratification of representatives to California Interscholastic Federation, Central Coast Section League; the Uniform Complaint Quarterly Report; the annual request to submit an application for Consolidated Categorical Aid; 2008-09 Adult School Courses; a resolution for a classified reduction in services; and a resolution for the child development contract for 2008-09. The Board conducted a public hearing regarding Developer Fee Adjustments. The Board took action to approve the budget for 2008-09 which included three resolutions. The Superintendent provided a presentation on the focus goals for 2007-08 and proposed goals for 2008-09. Staff presented an update on the implementation of the Mandarin Chinese Program and the Foreign Language Assistance Program (FLAP) grant award. The Board took action to adopt the developer fee adjustments. The Board took action to adopt a resolution to establish the tax rate for bonds and authorizing necessary actions in connection to the sale during fiscal year 2008-09. The Board discussed the establishment of the citizens’ bond oversight committee. The Board discussed extending the contract with O’Connor Construction Management to the end of August 2008. The Board discussed establishment of an initial pool of architects for bond projects. The Board took action to award a contract to ESR Construction for installation of one modular building at Fairmeadow Elementary. The Board took action to extend and modify the Superintendent’s Employment contract. The Board took action to appoint Bob Golton and Cathy Mak to share the position of Chief Business Officer for the 2008-09 school year. The Board discussed extending the contract term with CSEA. The Board took action to approve the 2008-09 school/program assignments for its members. The Board discussed renewing the Child Care Services premises contract.
June13, 2008
	The Board met in closed session regarding the evaluation of the superintendent.
June11, 2008 Special Meeting Agenda
	The Board met in closed session regarding the evaluation of the superintendent.
June 10, 2008 Special Meeting Agenda
	The Board met in closed session regarding the evaluation of the superintendent.
June 4, 2008 Special Meeting
	The Board took action to award the construction contract for the Gunn Aquatic Center to Biels Martin.
June 3, 2008			(15MB)
	Approval of consent calendar items included the Deferred Maintenance Plan update; initial proposals for negotiations from CSEA to PAUSD; initial proposals for negotiations from PAUSD to CSEA; initial proposals for negotiations from PAEA to PAUSD; initial proposals for negotiations from PAUSD to PAEA; and Resolution 2007-08.16 for Classified Reduction in Services. The Board conducted a public hearing on the proposed district budget for the 2008-09 school year including three supporting resolutions. The Board discussed the proposed budget for 2008-09 and its three supporting resolutions. The Board discussed adjustments to the Developer Impact Fees. The Board discussed drafts of bond issuance resolutions. The Board discussed adoption of an English Book for Palo Alto High School. The Board discussed adoption of English Books for Gunn and Palo Alto high schools. The Board approved the updated GATE Plan. The Board discussed awarding contracts for legal services to Lozano Smith; Fagen, Friedman & Fulfrost; and Miller, Brown & Dannis for the 2008-09 school year. The Board discussed assignment for its members to various school sites and programs in the district. The Board approved the Board Meeting Calendar for the 2008-09 school year.
	Proposed Budget
May 27, 2008			(12MB)
	The Board approved the consent calendar, which included authorization to accept Carl D. Perkins Vocational and Applied Technology Education Act funds. The Board conducted public hearings on items including:  initial proposals for negotiations from CSEA to PAUSD; initial proposals for negotiations from PAUSD to CSEA; initial proposals for negotiations from PAEA to PAUSD; initial proposals for negotiations from PAUSD to PAEA; and on the Deferred Maintenance Plan. Staff reported on the Governor’s May budget revise and an update on the district’s budget for 2008-09 and property tax revenue. The Board approved the proposed student nutrition services plan for 2008-09. The Board discussed a resolution to reduce classified services in accordance with changes to the student nutrition services plan. Staff presented information on the Stellar Coaches Fund for both high schools from donors Celeste and Kevin Ford. The Board discussed the application for 2008-09 GATE funding. Staff provided a presentation for increasing academic achievement and developing college readiness for students of color. The Board discussed each of the public hearing items as noted above. The Board discussed the proposed Board Meeting Calendar for the 2008-09 school year.
	Strategic Plan	Budget Update
May 13, 2008			(1MB)
	Consent calendar approvals included an MOU among Basic Aid Districts in Santa Clara and San Mateo counties for 2007-08 and 2008-09; appointment of an independent auditor for 2007-08; and a contract with Miller, Brown & Dannis for legal services. Staff presented an update on school district construction. The Board discussed the final proposal of the Strategic Plan.  Further discussion and action is planned for the May 27 meeting. Staff provided a presentation on the Adult School mid-term WASC report. Staff provided a presentation on proposed changes to the student nutrition services plan for the 2008-09 school year. The Board approved the college bound program at Barron Park Elementary, which begins in August 2008. Staff provided an update on the work of the Health Council. Staff provided an update on the work of the Palo Alto Drug and Alcohol Community Collaborative. The Board took action to award a contract to ESR Construction for the installation of two modular buildings at Ohlone Elementary. The Board took action to award a contract to American Asphalt for paving services at Escondido Elementary.
	Adult School Midterm Report	Construction Status Report
	Health Council Update	Student Nutrition Plan 2008-09
	Strategic Plan Update
May 9, 2008 Special Meeting Agenda
	A meeting of about 70 board, staff, and community members was held at the Crowne Plaza for a final discussion of the Strategic Plan before its presentation for final consideration by the Board.
May 7, 2008 Special Meeting Agenda
	Parent and volunteer Terry Godfrey presented information that analyzed Strategic Plan survey comments.  Information was broken down by parent, teacher, and student comments. Staff then updated the most current version of the strategic plan.
	Strategic Plan Update	Survey Analysis
April 22, 2008			(5MB)
	The Board met in a study session to discuss the progress of the Strategic Plan. During the regular meeting, the Board certified and adopted a chemistry book and biotechnology book for Palo Alto High school and adopted resolutions for issuance of Tax and Revenue Anticipation Notes, for a classified reduction in service, for the day and week of the teacher, and for classified employees’ week as part of the consent calendar. The update of the Strategic Plan was part of the regularly televised portion of the meeting. The Board discussed the college bound program at Barron Park Elementary. The Board discussed signing an MOU among basic aid school districts in San Mateo and Santa Clara Counties for the 2007-08 and 2008-09 school years. The Board discussed the renewing the contract of the independent auditor for 2007-08, Vavrinek, Trine, Day & Co. at a cost of $44,000. The Board noted the meritorious award presented by ASBO to Business Services for its budget book. The Board took action to accept the Aquatic Center plans from the Gunn High School Sports Boosters and authorized staff to solicit bids for the installation. The Board discussed using the legal services of Miller, Brown & Dannis for construction documentation.
	Strategic Plan Update
April 8, 2008			(5MB)
	The Board approved a resolution for National Volunteer Week, April 27-May 3, 2008. The Board, staff, and representatives of McKinsey & Company discussed progress on the strategic planning process, including recent results from the surveys. The Board heard proposals for new high school courses including Grade 9 Integrated Science 1; Grades 9-12 Mandarin Chinese 1, 2, 3 and 4; Grade 12 Advanced Placement (AP) Economic is – Macro; and Grades 10-12 Foundations of Science.  Approval is pending at the meeting of April 22, 2008. The Board discussed certification and adoption of two books:  Modern Chemistry by Raymond E. Davis, Regina Frey, Mickey Sarquis, and Jerry L. Sarquis and Introduction to Biotechnology by William J. Thieman and Michael A. Palladino for Palo Alto High School.  Approval is pending at the meeting of April 22, 2008. The Board discussed authorization to seek bids for the installation of a new aquatic center at Gunn High School.  Approval is pending at the meeting of April 22, 2008.  The project is contingent on the passage of Measure A, the facilities bond, on June 3, 2008. The Board took action to award a contract for the Gunn and Palo Alto high school synthetic turf installation and the Gunn High School lower field improvements to O. C. Jones and Sons in the total amount of $5,123,800, including a contingency of ten percent. The Board discussed authorizing bids for eight summer maintenance projects that would include Addison, Ohlone, Nixon, and Escondido elementary schools; JLS Middle School; Gunn High School, and the Corp Yard.  Approval is pending at the meeting of April 22, 2008. The Board took action to award a contract to ESR Construction in the total amount of $374,000, including a ten percent contingency, for a modular daycare building at Hoover Elementary School. The Board discussed issuance of Tax and Revenue Anticipation Notes (TRANs) in the amount of $5 million to accommodate cash flow needs in the General Fund.  Approval is pending at the meeting of April 22, 2008. The Board discussed passing a resolution for a classified reduction of service of 1.0 full‑time equivalent (FTE) position due to the end of funding for the position.  Approval is pending at the meeting of April 22, 2008.
	Strategic Plan Update	Synthetic Turf Contract
March 19, 2008
	The Board met with staff and representatives of McKinsey & Company regarding the strategic planning process.
March 18, 2008			(2MB)
	Staff reviewed the enrollment numbers for the fall of 2008.  They also reviewed the random selection process for district-wide programs. The Second Interim Financial Report was approved for a positive certification to the county superintendent. Janice Shaul and Lisa Lewis, Palo Alto Community Child Care (PACCC) reviewed the program.
	2nd Interim Financial Report	Enrollment Report
	Palo Alto Community Child Care Report
March 11, 2008			(2MB )
	Staff presented an update of work being done on the strategic plan with McKinsey & Company.  The presentation included the expected timeline through April, stakeholder perspectives, current vision and mission, results of interviews, and the approach to focus groups and surveys. The Board discussed the adoption of elementary and middle school science instructional materials.  Adoption is recommended as part of the consent calendar for the March 18 meeting. Staff reviewed the Second Interim Financial Report.  This required report covers changes form the first interim, property tax growth, and the 2008-09 estimated deficit and budget balancing plan.  This report indicates the district can meet its financial obligations for the current and subsequent two fiscal years. Staff reported on the student nutrition services program which is projecting a deficit.  A potential grab and go program will be presented at a future Board meeting.
	2nd Interim Financial Report (50MB)	Strategic Plan Update
	K-8 Science Report
February 26, 2008			(6MB )
	The Board adopted a resolution ordering a school bond election for June 3, 2008, and authorizing necessary actions in connection therewith.  This item was previously discussed at the February 12 regular Board meeting. The Board accepted two donations: $2,800,000 for the installation of synthetic turf at both high school fields and $50,000 for the improvements to the Gunn lower fields.  In related actions, the Board: approved the budget allocations to the synthetic turf project and Gunn’s lower fields project; authorized entering into a contract with Verde Design Inc.  for the design and construction administration for the Gunn High School lower fields project in the amount of $275,000, including a ten percent contingency; and authorized solicitation of bids for the installation of synthetic turf at Gunn and Palo Alto high schools and for field improvements to the Gunn High School lower fields.  Each of these items was previously discussed at the February 12 regular Board meeting. The Board also endorsed five candidates to serve on the California School Boards Association delegate assembly for Region 20, Santa Clara County, including Frank Biehl of Eastside; Cynthia Chang of Los Gatos-Saratoga; Rudy Nasol of Berryessa; Kathleen Sullivan of Morgan Hill; and Dana Tom of Palo Alto.
	After the Bond Passes	Strategic Plan Updated
	Bond Resolution
February 12, 2008			(6MB )
	The Board passed a resolution in opposition to the Governor’s proposed budget.  In addition, it was agreed letters would be sent to Governor Schwarzenegger, Senator Joe Simitian, and Assembly member Ira Ruskin. The Board approved a waiver application for the Adult Education Innovation and Alternative Instruction Delivery Program. The Board also appointed Melissa Baten Caswell as liaison to the Palo Alto PTA Council for the remainder of the 2007-08 school year.
	Bond Issue	Gunn Lower Fields
	Gunn and Paly Fields	Strategic Plan Draft
January 29, 2008			(1MB )
January 22, 2008 Special Meeting			(1MB )
	2008 School Bond (5 MB )
January 15, 2008			(1MB )
	Governor's Proposed Budget
December 20, 2007 Special Meeting Agenda			(13 KB )
December 18, 2007 Special Meeting			(1 MB )
December 11, 2007			(6 MB )
	1st Interim Financial Report (116 KB)	Gunn High School Aquatic Center
	Strategic Plan Thoughts (37 KB )
November 13, 2007			(1 MB )
	1st Interim Financial Report (33 MB )	High School Task Force Progress Report
	Demographic Trends & Enrollment Forecast
November 1, 2007 Special Meeting Agenda			(13 KB )
October 30, 2007 Special Meeting Agenda			(13 KB )
October 23, 2007			(1 MB )
	Elementary Enrollment Update (30 KB )	Bond Issue (1 MB )
	District Goal: Improve Communication (1 MB )	Survey of Likely Voters (30 KB )
October 9, 2007			(2 MB )
September 25, 2007			(2 MB )
	Enrollment Report (1 MB )
	Staffing Report (1 MB )
September 11, 2007			(3 MB )
August 28, 2007			(4 MB )
	Revenue Update 2007-2008 (4 MB )

Meeting Date (2006-07)		Board Packet*
August 22, 2006		(31 MB )
August 29, 2006		(7 MB )
	State Budget Presentation 2006 - 2007 (1 MB)
September 12, 2006		(6 MB )
September 26, 2006		(4 MB )
October 10, 2006		(4 MB )
October 24, 2006		(4 MB )
November 2, 2006		(4 MB )
November 14, 2006		(16 MB )
November 28, 2006		(7 MB )
December 12, 2006		(14 MB )
	Feasibility Study Implementing a K-5 Mandarin Chinese Dual Immersion Program Presentation (1 MB)
January 9, 2007		(6 MB )
January 16, 2007		(1 MB )
	Planning for Enrollement Growth Presentation (1 MB)
January 30, 2007		(4 MB )
February 6, 2007		(1 MB )
February 13, 2007		(9 MB )
February 27, 2007		(9 MB )
March 6, 2007		(1 MB )
March 13, 2007		(7 MB )
	2006-07 Second Interim Financial Report (3 MB)
March 20, 2007		(3 MB)
March 27, 2007		(13 MB)
	2006-07 New State Grants Update (1 MB)
April 10 , 2007		(1 MB)
April 17, 2007		(9 MB)
April 24, 2007
	Proposed Facilities Master Plan Presentation (4 MB)
May 1, 2007		(1 MB)
May 8, 2007		(4 MB)
May 22, 2007		(3 MB)
	Charter School Ongoing Incremental Costs (77 KB)
June 5, 2007		(4 MB)
	Proposed Budget 2007-08 (101 KB)
June 19, 2007		(2 MB)
June 26, 2007		(4 MB)
	Budget Presentation - Retiree Healthcare Plan (195KB)
	Organizational Development Project (405KB)

Meeting Date (2005-06)	Board Packet*
August 23, 2005	(3.5 MB )
August 30, 2005	(3.3 MB )
September 13, 2005	(8.6 MB )
September 27, 2005	(11 MB )
October 11, 2005	(6 MB )
October 25, 2005	(1.5 MB )
November 1, 2005 (Agenda Only, No Packet)	(1 MB )
November 8, 2005	(1 MB )
November 10, 2005 (Agenda Only, No Packet)	(1 MB )
November 15, 2005	(4 MB )
November 17, 2005 (Agenda Only, No Packet)	(1 MB )
November 28, 2005 (Agenda Only, No Packet) Cancelled
November 29, 2005 (Agenda Only, No Packet)	(1 MB )
December 13, 2005	(7 MB )
January 10, 2006	(6 MB )
February 14, 2006	(7 MB )
March 14, 2006	(2 MB )
March 28, 2006	(8 MB )
April 4, 2006	(8 MB )
April 25, 2006	(3 MB )
May 02, 2006	(1 MB )
May 09, 2006	(15 MB )
May 23, 2006	(18 MB )
June 13, 2006	(32 MB )
June 27, 2006	(11 MB )

Meeting Date (2004-05)	Board Packet*
August 24, 2004	(1.7 MB )
August 31, 2004	(1.6 MB )
September 14, 2004	(2.5 MB )
September 28, 2004	(3.3 MB )
October 5, 2004	No Packet
October 12, 2004	(1.9 MB )
October 19, 2004	No Packet
October 26, 2004	(1.4 MB )
November 9, 2004	(1.3 MB )
November 16, 2004	No Packet
November 23, 2004	No Packet
November 30, 2004	No Packet
December 14, 2004	(3.3 MB )
January 11, 2005	(1.1 MB )
January 18, 2005	(383 KB )
January 25, 2005	(3.4 MB )
February 8, 2005	(3.7 MB )
February 15, 2005	No Packet
February 22, 2005	(3.8 MB )
March 1, 2005	No Packet
March 8, 2005	(4.3 MB)
March 22, 2005	(1 MB)
April 12, 2005	(1 MB)
April 19, 2005	No Packet
April 26, 2005	(3.4 MB)
May 10, 2005	(4.9 MB)
May 17, 2005	No Packet
May 24, 2005	(3 MB)
June 14, 2005	(4.5 MB)
June 28, 2005	(3.5 MB)

Meeting Date (2003-04)	Board Packet*
August 26, 2003	(4 MB )
September 9, 2003	(2 MB)
September 23, 2003	(6.5 MB)
September 30, 2003	Special Meeting
October 7, 2003	Special Meeting
October 14, 2003	(3 MB)
October 28, 2003	(576 KB)
November 4, 2003	Meeting Cancelled
November 18, 2003	(1.7 MB)
December 9, 2003	(2 MB)
January 13, 2004	(5.2 MB)
January 27, 2004	(1 MB)
February 10, 2004	(1.4 MB)
February 17, 2004	Special Meeting
February 24, 2004	(4 MB)
March 9, 2004	(6.5 MB)
March 23, 2004	(2 MB)
April 20, 2004	(3 MB)
May 11, 2004	(4 MB)
May 25, 2004	(2 MB)
June 8, 2004	(3 MB)
June 22, 2004	(5.5 MB)