Facility Rental

Priority for the use of facilities is as follows:

Group 1

• District and school-sponsored groups, clubs, and student body organizations.

• School-connected groups (Parent Teachers Association, Employee Associations and/or organizations).

Users in this group may use district facilities, other than pools, without a fee for meetings, recreational activities and fund raising activities that benefit students of the district. However, a fee may be imposed for the use of equipment, supplies, custodial requirements, utilities or any personnel overtime.

Group 2

• Departments or agencies of local municipal governments.
• Community Organizations, Clubs and Associations with 501c3 status (documentation is required at time of application).
• Governmental Agencies not charging fees or when use is for a community meeting.

Group 3

Businesses, Business Organizations, Business Recreation Leagues, Religious Organizations.

Group 4

Camps. A camp is defined as an activity occurring for a minimum of six continuous hours and a maximum of ten hours per day during which there is no turnover of participants during the day or during a continuous session.

PAUSD Insurance Information

• Insurance policy must meet ALL requirements or it will not be accepted (see below).
• All documents must be provided no less than two weeks prior to the requested start date.
• The uploaded insurance documents MUST CONTAIN:
  • 2 PAGES AND BE UPLOADED AS ONE FILE:
  • The ACORD 25 Form
  • The Additional Insured Endorsement (WE CANNOT ACCEPT A STATEMENT ON THE ACORD 25).

Important: Your policy number must be included on both pages. Please combine the documents into one file before uploading.

Insurance Requirements for use of PAUSD Facilities:

Commercial General Liability including premises, operations, products and completed operations and contractual liability with limits no less than $1,000,000 per Occurrence/$2,000,000 General Aggregate per location.

• ACORD Form 25 must be completed by Insurance Broker or Agent.
• Bodily Injury $1,000,000 per occurrence
• Property Damage $1,000,000 per occurrence
• Sexual Assault and Molestation $1,000,000 per occurrence (included in the upper portion of the document, not in the “Description of Operations” box)
• Additional Insured Endorsement Page: The Palo Alto Unified School District, Board of Trustees, its officers, agents, employees and volunteers are named as additional insureds. The address for the additional insured is 25 Churchill Ave, Palo Alto, CA 94306.
• Cancellation Clause: Should any part of the coverage be canceled or have changes in overage before the expiration date, the issuing company will mail 30 days’ written notice to the Certificate Holder.

Rentals will not be allowed to be held until all proper documentation is received by the District and you have received confirmation of approval.

Learn more on the Theatre Facilities site