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Account Clerk II

  • Classified

Salary range: 26

Reports to: Fiscal Services Manager

OVERVIEW

Under general supervision, perform complex and responsible work in the keeping of financial or statistical records; related work as required.

QUALIFICATION
  • A.A. degree or equivalent required, including or supplemented by courses or technical training in Methods and Practices of Financial Record Keeping, Bookkeeping Methods and Terminology, and Computer Accounting Systems
  • B.A. degree in Accounting or related field preferred
  • Advanced skill using a variety of computer applications, including word processing, databases, spreadsheets, accounting software, and communication software
  • Two years of progressively responsible experience in the maintenance of financial or statistical records for large or medium-sized institutions
  • History of satisfactory employer evaluations
  • Successful experience demonstrating tact, courtesy, positive attitude and maintaining cooperative relationships with those contacted during the course of work.
RESPONSIBILITIES/DUTIES
  • Independently maintain a complete set of financial records, such as budget ledgers, cafeterial accounts, and payroll records
  • Receive financial documents, screen for accuracy and adherence to legal and procedural requirements
  • Carry out procedural steps to ensure or authorize payments or delivery
  • Post all School and Department expenditures, and checks and balances totals
  • Make computations of financial data
  • Make up trial balances and recapitulations from records maintained
  • May contact other agencies, districts, schools, and district employees to discuss financial records and transactions
  • Give authoritative information on records maintained
  • May conduct routine correspondence independently
  • Operate calculator, typewriter, and computer
  • May schedule, coordinate, and advise lower level Clerical Accounting positions
  • Perform difficult clerical work without continuous supervision
  • Make arithmetical calculations with speed and accuracy
  • Prepare accurate financial summaries and reports
  • Operate modern office appliances such as adding and calculating machines and computer terminals
  • Understand and carry out oral and written instructions
  • Keyboard/type at a rate of 45 words per minute from clear copy containing large percentage of numerical or tabular data
  • Maintain cooperative relationships with those contacted during the course of work.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough knowledge of methods and practices of financial record keeping;
  • Bookkeeping methods and terminology;
  • Thorough knowledge and understanding of a variety of computer applications, including word processing, databases, spreadsheets, accounting software, and communication software;
  • Modern office methods and procedures;
  • Computer accounting systems;
  • Microsoft Word, Works, or Excel;
  • English usage, spelling, grammar and punctuation.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

Work Year: 11 Months or 12 Months

Revision Date: 03/30/2015

Initial date: 03/01/1974

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.