Administrative Support Specialist
Salary range: 84
Reports to: Executive Assistant to the Superintendent
This position requires work schedule flexibility and attendance during evening/night meetings 2-3 times per month.
Under general supervision, perform a variety of difficult and complex clerical tasks to support the Superintendent's Office and District Office Administration.
- Equivalent to the completion of 12th grade education, supplemented by additional training in office organization and secretarial skills; A.A. degree preferred
- Three years of increasingly responsible secretarial experience including the exercise of independent judgment, preferably in a public school system
- Current history of employer evaluations with satisfactory marks in all areas
- Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during the course of work.
- Assist the Superintendent's office with preparation for School Board meetings
- Maintain the School Board's Policy Website and update as appropriate
- Post district materials online
- Provide administrative support to District Office Administrators as assigned
- Check and prepare reports, records, and other material for accuracy, completeness, and conformity with established standards
- Assist with maintenance and updates to annual parent notifications
- Coordinate and help perform a wide variety of difficult clerical work
- Take and transcribe dictation of letters, memoranda, and other documents
- Screen visitors and phone calls
- Oversee special projects
- Make arrangements for meetings and other functions
- Compose correspondence or reports on own initiative or from marginal notes or oral or written directions
- Type letters, circulars, reports, bills, vouchers, and requisitions from data submitted by others
- Compile reports and other materials; assembleand categorize the data using independent judgment and initiative
- Assume responsibility within the scope of delegated authority
- Understand and apply general directions to specific situations
- Meet the public tactfully and courteously
- Type at a speed of not less than 60 words a minute from clear copy
- Take dictation at a speed of not less than 100 words a minute and transcribe accurately
- Perform related duties as assigned
- Establish and maintain effective and cooperative working relationships with those contacted in the course of work.
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of basic functions and types of clerical operations performed at a public school;
- Office methods and practices, including filing systems, receptionist and telephone techniques, and letter and report writing;
- Ability to use a variety of computer applications, including word processing, database, spreadsheet, presentation, Web editing, and communications software with expertise;
- Correct English usage, spelling, grammar, and punctuation;
- Awareness of rules, regulations, laws, and policies governing the School District, and the ability to apply them with good judgment in a variety of situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required to stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.
Revision Date: 03/21/2017
Initial date: 11/24/2014
Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.