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Assistant Superintendent, Human Resources

  • Management

Salary range: $186,615 - $205,988 plus master's stipend; Placement on the contracted management schedule.

Reports to: Superintendent


Under direction of the Superintendent, provides for the overall direction, coordination, and articulation of the Human Resource Center, District's compensation program and employee/employer relations.



Masters degree required, Doctorate desirable. Specific preparation in administration of public education, personnel practices and procedures, and employer/employee relations. Appropriate California Administrative Services Credential.


Successful experience in human resources administration in an education institution. Previous administrative experience, preferably including district level responsibility. Principalship experience is highly desirable. Successful teaching experience required.

Minimum Requirements:

  • Ability to pass a Department of Justice (DOJ) fingerprint clearance
  • Within 60 days of hire, provision of TB (tuberculin) clearance, as mandated by the California Education Code

MAJOR RESPONSIBILITIES:(include but are not limited to the following)

  • Serves as a member of the Superintendent's senior and full cabinet.
  • Works with the Superintendent and senior management in implementing the Board's adopted strategic plan and in articulating a vision for the district's program.
  • Contributes to the meeting of district goals by participating with the other senior-level managers in assisting the Superintendent in planning for and managing district operations.
  • Attends all regular and special meetings of the Board of Education and makes reports on district programs as directed by the Superintendent of Schools.
  • Prepares and implements policies, procedures, and practices and interprets policies and practices for the Board, the staff, and the community under the direction of the Superintendent for assigned areas of responsibility.
  • Oversees the preparation and presentation of studies and reports critical to effective decision-making in assigned areas of responsibility.
  • Acts as the key spokesperson for assigned areas of responsibility. In that capacity, provides public representation regarding district issues on various committees and before special interest groups, citizen groups, and other public meetings.
  • Attends professional meetings, conferences, institutes, etc., to represent the district and the Superintendent as needed and to keep abreast of current trends and practices.
  • Stays current on local, state and federal laws, rules, regulations, and other requirements for compliance by the district.
  • Provides leadership and assistance in the design, operation, monitoring, and evaluation of assigned programs.
  • Oversees the District's staff recruitment and retention efforts.
  • Provides leadership, management, supervision, and direction to assigned management, professional and support staff and consultants.
  • Plays a significant leadership role in fostering professional growth and building of staff morale throughout the district.
  • Performs other duties as assigned by the Superintendent.


  • Recruitment, selection, and assignment of certificated, classified, and administrative personnel: Plans, directs, coordinates and participates in district programs for attracting and selecting a diverse workforce of both certificated and classified employees. Receives, screens and processes applications of prospective employees. Interviews, or arranges for interviews of candidates, and coordinates the assignment of successful candidates. Maintains position control. Establishes on-boarding systems for all new employees.
  • Maintenance of personnel records: Develops and maintains an accurate and current personnel record system. Prepares statistical and other data for district and out-of district use.
  • Administration of the District's compensation and benefits programs: Interprets and administers the district's compensation and benefits program, including payroll procedures. Collects and compiles pertinent salary information from relevant sources and develops recommendations for improvement within the district. Supports staff wellness through innovative programs.
  • Directs the district program of evaluation for all employees: Leads District effort to restructure teacher evaluation system in cooperation with teachers' union. Works with staff in developing effective evaluation programs and in implementing staff appraisal procedures.
  • Administration of transfers, promotions, leaves, resignations, and retirements: Administers transfer, promotion and leave policies of the district. Provides retirement counseling and assists with the retirement process.
  • Employee/Employer Relations Program: Facilitates the work of the Employee/Employer committees-Joint Benefit Committee, Calendar Committee, EERC, and others as needed. Serves as lead negotiator for the District for collective bargaining with all employee groups--Palo Alto Educators Association and California School Employees Association. Provides leadership in the interpretation of the collective bargaining agreements. Coordinates the various levels of the employee grievance and complaint procedures.
  • Supervises the administration of personnel policies: Directs the program of implementation of district personnel policies, systematically reviews personnel policies and practices, and ensures legal compliance. Coordinates the functions of the Human Resource Center with other departments of the District and provides technical advice and assistance to all management levels and other personnel. Consults with the Superintendent and Board of Education on questions related to the District's personnel matters, bargaining agreements, state and federal law.
  • Administers the program of providing substitute workers for all employees, both certificated and classified.
  • Coordinates the student teaching/intern teacher programs.
  • Prepares Board memoranda and information for the public as requested by the superintendent.
  • Performs other duties as assigned by the Superintendent.
  • Demonstrated success as a strong and visionary leader.
  • Collaborative yet decisive in decision making, seeking consensus whenever possible.
  • Ability to mitigate and manage conflicts and high profile media scrutiny.
  • Commitment to diversity in employment practices.
  • Knowledgeable in effective personnel practices and procedures.
  • Knowledgeable in legal/contractual requirements regarding personnel administration.
  • Skilled in conceptualizing, clarifying, and effecting organizational patterns best suited to accomplish the personnel goals of the district.
  • Able to promote positive staff morale through supportive personnel practices and effective communication.
  • Able to contribute significantly to staff development programs and planning.
  • Demonstrated knowledge of effective human relations and communication skills.
  • Demonstrated knowledge of the financial relationship between staffing decisions and the district budget.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms. The employee is occasionally required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception. Employee will frequently work at a computer and travel to attend meetings.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually moderate. Work environment includes working directly with children. There are a number of activities and situations happening at once, and the employee must ensure that children are supervised at all times, and that children are involved in safe and appropriate activities. The employee must be prepared to handle accidents and emergencies at any time

The job entails potential for exposure to adverse weather conditions and temperature extremes; exposure to blood-borne pathogens and communicable diseases; and for interaction with disruptive and/or unruly individuals.

Work Year: 224 days

Revision Date: 03/23/2017

Initial date: 03/23/2017

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.

No portion of this job description shall supersede the Master Agreement between the Palo Alto Management Association and the Palo Alto Unified School District and applicable State or federal laws. Any changes in working conditions applicable to the current agreement shall be subject to negotiations at the demand of either party.