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Attendance Accounting Technician

  • Classified

Salary range: 29

Reports to: Attendance Accounting Supervisor

OVERVIEW

Under general supervision, assist the Attendance Accounting Supervisor in preparing reports, conducting data analysis, and creating procedures; design spreadsheets and databases; related attendance duties in support of Central Attendance functions.

QUALIFICATION
  • A.A. degree or equivalent or higher required
  • Advanced skill using a variety of computer applications, including word processing, databases, spreadsheets, and accounting and communication software
  • Three years of progressively responsible clerical experience
  • Experience in attendance accounting, preferably in a high school or junior high school.
  • History of satisfactory employer evaluations
  • Successful experience demonstrating tact, courtesy, and positive attitude and maintaining cooperative relationships with those contacted during the course of work.
RESPONSIBILITIES/DUTIES
  • Prepare State and County reports
  • Collect and analyze attendance related data for Central Attendance Department and District Administrators
  • Design spreadsheets and databases;
  • Assist in creating and modifying attendance procedures used by the Department and School personnel
  • Interface with the public in person and on the telephone to answer questions and explain procedures
  • Process records and transcripts
  • Make decisions based on established policies and procedures
  • Gather, reconcile, and disseminate attendance information to appropriate schools and District personnel
  • Maintain security of confidential information
  • Provide assistance in student accounting for Central Attendance
  • Keyboard at a rate of 50 words per minute from ordinary transcript of printed material
  • Understand the complexities of desktop printers, modems and terminals
  • Operate a calculator
  • Prepare reports using spreadsheets and databases; meet schedules and timelines
  • Apply District rules and policies concerning student attendance, absences and residency
  • Interface well with the public orally and in writing
  • Perform clerical work in maintaining accurate District attendance records and accounting reports, including writing reports
  • Work effectively with constant interruptions
  • Write letters and reports
  • Answer telephones and relay messages
  • Perform related duties as assigned
  • Establish and maintain effective, cooperative and professional working relationships with those contacted in the course of work
  • With appropriate training, may be called upon to provide First Aid or CPR
  • Apply sound judgment in identifying and resolving problems.
KNOWLEDGE, SKILLS & ABILITIES
  • Knowledge and understanding of computers and software generating spreadsheets, databases and reports utilizing Excel, FileMaker Pro, SASIxp and Word;
  • Methods of applying District Attendance Accounting Procedure;
  • School District policy, rules, and regulations;
  • Office methods and equipment, including computers and ancillary equipment;
  • English usage, spelling, grammar and punctuation;
  • Applicable sections of State Education Code and other applicable laws;
  • Excellent organizational skills and exceptional attention to detail.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

Work Year: 12 Months

Revision Date: 04/07/2015

Initial date: 07/01/1997

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.