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Credentials and Hiring Analyst

  • Classified

Salary range: 38

Reports to: Assistant Superintendent, Human Resources


Under direction of the Assistant Superintendent, design, implement, and maintain programs to support centralized credentialing processes. Exercise considerable creativity, initiative, and judgment in resolving program, research, and communications challenges.

  • B.A. preferred, or A.A. degree and equivalent training and experience
  • Four years of increasingly responsible clerical experience and interfacing with the public
  • Experience in State Teacher Credentialing desirable
  • Strong analytical and computer skills required
  • Knowledge of personnel policies and practices and State Regulations in the areas of Teacher Credentialing.
  • Identify the proper Credential(s) required of candidates to be recruited as new Teachers and Administrators
  • Assist personnel and applicants in preparing applications for State Teacher Credentialing
  • Evaluate official transcripts, degrees, work experience, and examinations to determine eligibility for State Teacher Credentialing
  • Monitor Credentials of Certificated personnel to assure required licenses and tests are held, obtained and maintained in conformance with regulations of the California Commission on Teacher Credentialing (CTC)
  • Conduct orientation of new Certificated employees
  • Prepare offers of employment and contracts for new Certificated employees and non-tenured Teachers
  • Verify salary placement of Certificated hires based on experience and postgraduate units of study
  • Monitor employees' CBEST results, English Language Learner Authorization, and other HQT certification for compliance with State regulations
  • Monitor Department of Justice reports to ensure Certificated employees maintain fingerprint eligibility
  • Monitor processing of H1B visas
  • Work with the Substitute Technician on matters regarding the Credentialing of Teachers
  • Communicate with the CTC, California Department of Education and universities regarding Credential Regulations
  • Attend Credentialing workshops at State and County levels to maintain knowledge of Credentialing laws
  • Monitor the status of Certificated Staff's professional growth, including tracking of annual advancement on the Salary Schedule
  • Maintain data and prepare reports to support affirmative actions plans
  • Prepare specialized reports, surveys and descriptive information pertaining to HR functions
  • Update County and State databases to reflect accurate assignments of all Certificated employees
  • Monitor and implement credentialing laws as regulated by the Commission on Teacher Credentialing
  • Learn and interpret specific rules, policies, and fair employment practices and laws, and apply them with good judgement
  • Demonstrate strong skills in a variety of computer applications, including word processing, databases, spreadsheets, and communication software
  • Compose correspondence and reports independently with accuracy and a minimum of supervision
  • Plan and organize work to meet schedules and timelines
  • Maintain security of confidential information
  • Facilitate individual and small group discussions
  • Perform related duties as assigned
  • Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness.
  • Knowledge of School District policy, rules, and regulations regarding Personnel and Human Resource services;
  • Understanding of functions, organization, and key personnel of the School District;
  • Knowledge and understanding of State and Federal laws governing Teacher Credentialing;
  • Microsoft Word, Excel, FileMakerPro;
  • English usage, spelling, grammar and punctuation.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

Work Year: 12 Months

Revision Date: 06/14/2016

Initial date: 06/14/2016

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.