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Data Processing Clerk

  • Classified

Salary range: 27

Reports to: Assistant Principal


Under general supervision, prepare and enter data for the Student Information System; control and distribute central computer input/output ; related work as required.


High School Diploma or equivalent and three years of progressively responsible clerical experience in a Secondary School Attendance or Registration Office, preferably including some experience in the preparation of data-processing source documents and in operations of a computer.

  • Maintain student current data and School Master Schedule; make student scheduling changes as required
  • Operate a Macintosh computer to transmit data to the central computer
  • Do complex, detailed clerical work, updating required school records in accordance with established procedures
  • Check, control, and distribute Data Processing Department input/output including mark reporting, scheduling, attendance, testing and other miscellaneous documents
  • Maintain school records pertinent to enrollment in school and in courses
  • Work with school staff, instructing teachers and counselors in techniques and procedures in preparing input documents
  • Prepare special requests for computer services and work jointly with Data Processing in preparing the calendar of services
  • Other duties as assigned
  • With appropriate training, may be called upon to provide First Aid or CPR
  • Work with counselors, teachers, classified staff, Administrators, and Data Processing to ensure that all records in the Student Information System are accurate and current.
  • Knowledge of data processing software and procedures used to maintain a variety of School records;
  • Organization and operation of a school record-keeping system;
  • Office methods, office equipment, and procedures;
  • English usage, spelling, grammar, and punctuation;
  • Ability to learn the procedures required to prepare a variety of data necessary to maintain accurate school records;
  • Ability to interface effectively with students and staff;
  • Apply sound judgment in identifying and resolving problems;
  • Keyboard at a rate of 50 words a minute from ordinary transcript or printed or typewritten material;
  • Work effectively under pressure and meet deadlines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms.

The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. May involve direct contact with students; potential for exposure to blood-borne pathogens and communicable diseases. While performing the duties of this job, the employee may work near moving mechanical parts.

The noise level in the work environment is usually moderate.

Work Year: 10 months

Revision Date: 04/07/2015

Initial date: 03/01/1974

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.