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Elementary School Secretary

  • Classified

Salary range: 29

Reports to: Principal


Under general supervision, serve as a secretary to the Principal of an elementary school, assisting the Principal by relieving him/her of clerical detail; perform a wide variety of responsible clerical work; related work as required.

  • A.A. degree or equivalent required
  • Three years of broad and varied clerical experience
  • Keyboard at a minimum rate of 50 words per minute from ordinary transcript or printed material
  • Satisfactory work history
  • Successful experience demonstrating tact, courtesy, positive attitude and maintaining cooperative relationships with those contacted during the course of work
  • Maintain certification in First Aid and CPR
  • Spanish desirable.
  • Perform a variety of secretarial and clerical duties for the Principal of an elementary school
  • Act as receptionist in school office
  • Provide information regarding school policies and procedures to teachers, students, parents and the public
  • Provide clerical assistance to the special teachers and consultants that divide their time among several schools
  • Render Frst Aid to students; may call parents as necessary
  • Using word processing prepare rosters, bulletins, letters, schedules, accident reports
  • Open and route mail
  • Register new students
  • Coordinate scheduling for parent-teacher conferences
  • Order and maintain record of teaching aids on loan to the school
  • Prepare labor vouchers, monthly absence reports, stores, purchase and maintenance requisitions
  • Prepare textbook orders
  • Operate a computer and modern office equipment
  • May supervise a Clerical Assistant
  • Learn and interpret specific rules, laws and policies and apply them with good judgment
  • Meet the public tactfully and courteously
  • Deal effectively with students, parents and teachers
  • Assume responsibility within the scope of authority delegated
  • Maintain accurate and complete records and reports
  • Analyze situations accurately and adopt an effective course of action
  • Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness
  • Other duties as assigned
  • Maintain cooperative relationships with those contacted during the course of work.
  • Knowledge of School District policy, rules and regulations;
  • Office management practices, including filing systems, receptionist and telephone techniques, and operation of modern office equipment;
  • Letter and report writing;
  • Correct English usage, spelling, grammar and punctuation;
  • First Aid and CPR certification;
  • Computer applications to interface with district program management, including FileMaker Pro, Netscape, Excel, MS Word, Works.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. Job entails direct contact with students; may involve exposure to blood-borne pathogens and communicable diseases.

The noise level in the work environment is usually moderate.

Work Year: 11 months

Revision Date: 05/14/2013

Initial date: 03/01/1974

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.