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Employee Benefits Specialist/Payroll Supervisor

  • Supervisory

Salary range: 94

Reports to: Assistant Supervisor, Human Resources

OVERVIEW

Under general supervision, perform complex and responsible work in the maintenance of financial records; prepare and present reports. Supervise payroll, benefits, and insurance, and assist Human Resources Department; related duties as required.

QUALIFICATION
  • Equivalent to an A.A. degree or higher required, with an emphasis in Business and/or Accounting
  • Advanced skill using a variety of computer applications, including word processing, databases, spreadsheets, and accounting and communication software.
  • Three years of accounting experience in the maintenance of financial or statistical records for large or medium sized institutions
  • Experience with computerized data entry and accounting systems
  • History of satisfactory employer evaluations
  • Successful experience demonstrating tact, courtesy, and positive attitude, and maintaining cooperative relationships with those contacted during the course of work.
RESPONSIBILITIES/DUTIES
  • Supervise Payroll and Benefit Services for the District
  • Coordinate and administer benefits that include medical, dental, vision, life insurance and voluntary payroll deductions, credit unions, income protection and tax sheltered annuities for eligible employees
  • Assume responsibility for verbal employee orientation for new hires, existing and exiting employees, and correspondence regarding benefit changes
  • Answer claims and coverage questions
  • Maintain benefit records, implement specific rules, laws and policies in a variety of procedural situations
  • Compose letters, prepare reports and answer surveys regarding employee benefits
  • Assist with information as needed for negotiations and implementation of contract changes, State Teachers' Retirement System, Public Employees' Retirement System, Workers' Compensation and Unemployment Insurance procedures
  • Implement related personnel and payroll procedures
  • Plan and supervise the work of others
  • Maintain accurate payroll and benefit records and prepare routine reports and correspondence
  • Learn and interpret specific rules, laws and policies and apply them with good judgment in a variety of procedural situations requiring diplomacy, friendliness, poise and firmness
  • Carry out verbal and written instructions independently completing projects and following through with details independently
  • Perform difficult clerical and supervisory work in maintenance of personnel records and benefits
  • Compose letters and prepare reports
  • Make arithmetical calculations rapidly and accurately
  • Type at a speed of not less than 50 words per minute from clear copy
  • Use computer for data and word processing
  • Analyze situations accurately and adopt an effective course of action
  • Perform other duties as assigned
  • Establish and maintain effective and cooperative working relationships with those contacted in the course of the work.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough knowledge of operations, procedures, specific rules and precedents of payroll, benefit packages and related programs;
  • Practices and problems of operating a school district payroll and benefits service;
  • Principals of supervision and training of personnel;
  • Relevent personnel and payroll procedures;
  • Computer applications including: databases, spreadsheets, word processing, payroll data entry and management;
  • English usage, vocabulary, grammar, spelling and arithmetic.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

Revision Date: 01/09/2003

Initial date: 01/14/2003

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.