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Executive Assistant to the Superintendent

  • Confidential

Salary range: 96

Reports to: Superintendent

This position requires discretion, initiative, and sound judgment as well as technical knowledge, the ability to provide a wide variety of executive secretarial duties, and attention to detail. Consistent ethical behavior and the ability to maintain strict confidentiality when required are essential.

OVERVIEW

Under the direction of the District Superintendent, provide responsible and confidential secretarial and administrative support services to the Superintendent and the Board of Education. The person in this position is highly visible and assists in establishing the proper atmosphere for the District's chief administrator.

QUALIFICATION
  • Bachelor's degree required
  • Knowledge of public education, public administration, law or business desirable
  • Five or more years of professional experience required
  • Experience supporting an executive/leader/administrator, working in a school or public agency environment, and/or managing an office desirable
  • Strong computer and software knowledge relevant to executive administrative support.
RESPONSIBILITIES/DUTIES
  • This position requires work schedule flexibility and the attendance of the Executive Assistant to the Superintendent during evening/night meetings 2-3 times each month
  • Attend to administrative details not requiring the immediate attention of the Superintendent and Board members
  • Assist in the conduct of administrative operations for the Superintendent and trustees.
  • Create agendas, oversee production and edit written materials for Board of Education meetings
  • Serve as recorder at Board of Education meetings and compose and maintain the official minutes for appropriate review, distribution, and reference
  • Manage the overall process of updating Board Policies, including creating drafts from CSBA documents and preparing materials for the Board Policy Review Committee
  • Manage the Board of Education Policy Website, update as required, and disseminate updates as appropriate
  • Maintain and update Annual Parental Notifications
  • Supervise personnel as assigned by the Superintendent
  • Communicate advice and instructions from the Superintendent to others in the District office and at school sites
  • Arrange and schedule appointments, meetings, and travel for the Superintendent and Board members
  • Act as liaison between the public and the Superintendent
  • Assist in preparing departmental budget, monitor expenditures, and assign proper budget codes to invoices
  • Receive complaints and take corrective action or refer them to the proper person for resolution
  • Perform special assignments and related duties as assigned
  • Use expertly a variety of computer applications, including word processing, databases, spreadsheets, and presentation, Web editing, and communications software
  • Communicate effectively orally and in writing
  • Execute difficult oral and written instructions
  • Compose effective correspondence
  • Adapt office procedures to maintain efficiency and effectiveness
  • Multitask effectively with particular attention to time-sensitive projects
  • Use judgment, tact, patience and courtesy in establishing and maintaining effective working relationships with District staff, parents, and the public.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough understanding of and proficiency in English usage, grammar, and spelling;
  • Basic financial record keeping practices and budget preparation methods;
  • Principles of supervision and training of personnel.

Revision Date: 09/02/2016

Initial date: 04/01/1976

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.