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Guidance Technician/Assistant

  • Classified

Salary range: 27

Reports to: Assistant Principal

OVERVIEW

Under the supervision and direction of the administrator in charge of Guidance, provide support and assistance to the Assistant Principal for Guidance, and to Counselors, College and Career Center Advisors, Teacher Assistant Coordinators, and Registrar. Support the School's vision and mission and develop a positive public relations program for the Guidance program.

QUALIFICATION
  • A.A. degree or equivalent required
  • Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district
  • Satisfactory work history
  • Satisfactory experience demonstrating tact, courtesy, positive attitude and maintaining cooperative relationships with those contacted during the course of work
  • Conversational knowledge of another language(s) (e.g. Spanish, Mandarin) preferred, but not required.
RESPONSIBILITIES/DUTIES
  • Prioritize the needs of students, parents, and staff, relative to student issues
  • Maintain a master calendar for the department and individual appointment calendars for department members
  • Compose and process letters, reports and memoranda for department members
  • Prepare materials for disciplinary hearings, APRT meetings, and Student Support Team meetings
  • Create, maintain, and organize Guidance materials (e.g. tables, forms, flyers, charts, programs, lists, and reports for scholarship awards programs) using appropriate computer software, including updating Guidance website
  • Answer the Guidance office telephone and responding to questions relating to the general operation of the school and Guidance Department
  • Manage the entry and exit of students from the school
  • Maintain inventory and ordering of department supplies
  • Train and supervise school service students who act as office assistants
  • Perform related tasks as assigned
  • Learn and interpret specific rules, laws and policies and apply them with good judgment while independently carrying out a variety of technical procedures
  • Take responsibility and use tact and good judgment in fulfilling responsibilities
  • Demonstrate skill on a variety of computer applications, including word processing, database, spreadsheet, and meeting management
  • Compose correspondence independently
  • Perform responsible and difficult clerical work with accuracy, speed, and minimal supervision
  • Manage multiple tasks simultaneously and cope with frequent interruptions
  • Analyze situations accurately and adopt an effective course of action
  • Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness
  • Keyboard at a speed of not less than 55 words per minute
  • Maintain cooperative relationships with those contacted during the course of work
  • Learn and adapt to new technology.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough knowledge of computer software including Microsoft Office (Word, Excel, Outlook), Filemaker Pro, Student Information System (preferably Infinite Campus);
  • General office procedures;
  • English grammar and business mathematics;
  • Provisions of the Family Privacy Act;
  • Excellent oral, written, personal communication skills.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate to high.

Work Year: 10 months

Revision Date: 04/08/2015

Initial date: 10/13/2000

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.