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Human Resources Secretary/Recruiting Analyst

  • Confidential

Salary range: 91

Reports to: Human Resources


Under direction of the Coordinator, perform secretarial work of above-average difficulty requiring initiative, judgment, and organizational ability. Implement programs that support recruitment, assessment, hiring and placement. Exercise considerable creativity, initiative, and judgment in resolving program, research, and communications challenges.

  • A.A. degree desirable
  • Any combination of formal and informal training, experience and education, which demonstrates an ability to perform the duties of the position. A typical qualifying entrance background is four years of responsible staff and secretarial work experience, including one year at an executive secretarial or similar level
  • Strong computer skills required
  • Current history of employer evaluations with satisfactory marks in all areas
  • Knowledge of personnel policies and practices desirable
  • Act as receptionist, making appointments, arranging group meetings, and transmitting confidential information
  • Maintain detailed calendar of events, due dates, and schedules to ensure that tasks and activities occur as scheduled
  • Prepare job opening notices, oversee distribution, and assists with the monitoring of the hiring process
  • Assist Coordinator to ensure that all advertising for classified positions is directed to the appropriate markets and media, including the Internet, for obtaining desired skills and abilities
  • Assist with keeping HR website up-to-date
  • Plan and organize work to meet schedules and timelines
  • Conduct testing and background verification of candidates for classified positions
  • Track pre-employment requirements, including fingerprinting, tuberculin testing, etc.
  • Independently conduct continuing correspondence or telephone communications on procedural or informational matters, including applicant's status of résumé, application, employment opportunities, and status of selection process
  • Coordinate with temporary agencies to fill open positions on temporary/permanent basis
  • Prepare letters, reports, memoranda, minutes and other documents, including materials with graphs, charts and statistical information
  • Input data to computer terminal to create files and modify records
  • Maintain statistical and other data to support affirmative actions plans
  • Process invoices, vouchers and billing;
  • Work with the public answering questions involving understanding of policies, procedures and regulations
  • Assist with coordination of Staff Development workshops
  • Facilitate individual and small group discussions
  • Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness
  • Maintain security of confidential information
  • Compose correspondence and reports independently with accuracy and a minimum of supervision
  • Perform related duties as assigned
  • Thorough knowledge of School District policy, rules and regulations regarding personnel and human resource services;
  • Functions, organization, and key personnel of the school district;
  • State and Federal laws governing employment and public education;
  • Ability to learn and interpret specific rules, employment laws and policies and apply them with good judgment;
  • Strong organizational skills;
  • Strong skills in a variety of computer applications, including word processing, FileMakerPro, spreadsheet, database and communication software;
  • Microsoft Word, Excel, and FileMakerPro;
  • English usage, spelling, grammar and punctuation.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Revision Date: 02/06/2014

Initial date: 03/27/2000

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.