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Human Resources Technician III

  • Classified

Salary range: 34

Reports to: Assistant Superintendent, Human Resources


Under general supervision, maintain personnel records; complete highly specialized duties requiring technical knowledge including data extraction, use, analysis, design and construction of advanced spreadsheets and databases; interact effectively with people; maintain strict confidentiality; related duties as required.

  • Minimum of four years of college or a Baccalaureate degree; or equivalent work experience
  • Three or more years of work experience with significant involvement in the area of databases, data extraction, and report development
  • Knowledge of school districts and human resource data systems.
  • Participate in the day-to-day operations of the District's human resources systems, including entering, maintaining, monitoring, and auditing human resources data, preparation of assignment notices, and related technical and clerical tasks
  • Maintain integrity and accuracy of data and reports
  • Extract and compile data contributing to various periodic and special reports relating to negotiations, individual personnel files, staffing, and budget information
  • Develop computer system reports, working collaboratively with other divisions as necessary; coordinate data with Payroll, Credentials and position control
  • Maintain standards and procedures for the Human Resources information systems
  • Participate in periodic internal audits of Human Resources data and record keeping
  • Conduct continuing correspondence independently on procedural and informational matters
  • Comply with appropriate State and Federal legislation and regulations
  • Attend meetings where appropriate and necessary, working closely with other District Departments
  • Monitor permanent records of personnel, ie., credentials, degrees, annual assignments, transfers, leaves of absence, longevity, TB testing, anniversary increases, etc. to assure required licenses and tests are held, obtained and maintained in conformance with regulations of the CTC
  • Operate computer terminal to maintain designated records
  • Prepare staffing reports
  • Prepare statistical records for State, County, District and educational organizations
  • Other duties as assigned.
  • Maintain accurate Human Resources records and prepare routine reports and correspondence
  • Learn and interpret specific rules, laws and policies and apply them with good judgment in a variety of procedural situations requiring diplomacy, friendliness, poise and firmness
  • Operate a variety of computer applications, including word processing, database, spreadsheet, and communication software with accuracy
  • Carry out verbal and written instructions independently
  • Perform difficult clerical work in the maintenance of personnel records and make arithmetical calculations rapidly and accurately
  • Compose letters and prepare reports with accuracy
  • Work independently and analyze situations accurately adopting an effective course of action
  • Work confidentially with discretion
  • Deal effectively with a wide variety of personalities and situations requiring tact and judgment.
  • Thorough knowledge of advanced computer applications, including spreadsheets and databases;
  • Understanding of the operation, procedures, specific rules, and precedents of Human Resources office;
  • Correct English usage, grammar, spelling, punctuation, and vocabulary;
  • Modern office practices, procedures and equipment, recordkeeping techniques and effective use of computer applications.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

Work Year: 12 Months

Revision Date: 09/05/2001

Initial date: 07/01/1997

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.