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Lead Library Cataloging Assistant

  • Classified

Salary range: 26

Reports to: Director of Educational Technology

OVERVIEW

Under general supervision, oversee daily operations in the cataloguing office. Perform a wide variety of complex clerical, technical, computer-related duties pertaining to school, professional, and audiovisual libraries. Attend to related Departmental tasks as needed.

QUALIFICATION

Any combination of formal and informal training, experience, and education which demonstrates an ability to perform the duties of the position.

Four years of responsible library clerical work.

RESPONSIBILITIES/DUTIES
  • Under general supervision, oversee daily operations in the cataloguing office
  • Perform a wide variety of complex clerical, technical, computer-related duties pertaining to school, professional and audiovisual libraries
  • Attend to related departmental tasks as needed
  • Be responsible for overseeing the operations in the cataloguing office in order to maintain production of library and other centrally catalogued materials
  • Be responsible for assigning and shifting of clerical cataloging tasks as needed among cataloging staff
  • Serve as the lead of the Library Cataloging Clerks and give input towards their evaluations
  • Order and invoice library books selected for preview purposes
  • Produce preview lists for librarian's meetings
  • Prepare and distribute meeting schedules, memos, and order forms as needed
  • Participate in book selection meetings and make notes of information necessary for book purchases
  • Prepare orders for books selected by librarians for purchase and clear purchase orders
  • Monitor bibliographic input from electronic databases and otherwise assume responsibility for computer and computer-related cataloging operations
  • As needed, enter data relevant to inventories, bibliographies, generation of library cards for card catalogs, generation of audiovisual catalog, writing "P" cards for computer input, etc.
  • Maintain inventory records for school libraries and the IMCAV collection
  • Process library books as needed, including pocketing, spining, and affixing plastic book jackets
  • Distribute books, audiovisual, and other library-related materials to schools
  • Assist with physical library inventories at school sites and with movement of library collections
  • Sort and route mail, answer telephone inquires
  • Perform related duties as assigned
  • Learn new approaches and techniques related to automation of cataloging and library operations
  • Manage the processing of large quantities of library books, audiovisual materials, and other instructional items in a timely manner
  • Analyze problems in the processing of library and audiovisual materials and adopt effective solutions
  • Plan and organize work to meet schedules and timelines
  • Keyboard at a speed of no less than 50 words per minute from clear copy
  • Maintain cooperative relationships with staff and a positive environment in the cataloging office.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough knowledge of library procedures and terminology;
  • Tools and techniques used in cataloging and processing library and audiovisual materials;
  • Procedures necessary in central cataloging and/or school library setting;
  • Computer operations as related to electronic, bibliographic data entry and management;
  • Dewey decimal system;
  • Basic reference sources and materials;
  • Inventory and recordkeeping procedures;
  • Modern office practices, procedures, and computer equipment;
  • Correct English usage, grammar, spelling, punctuation, and vocabulary;
  • Oral and written communication skills;
  • Interpersonal relations skills using tact, patience, and courtesy.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Dexterity of hands and fingers to operate various standard office equipment; lifting heavy objects weighing up to 25 pounds; standing for extended periods of time; reaching overhead, above the shoulders, and horizontally; and bending at the waist.

The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee frequently is required to use hands to write, finger, handle, or feel objects, tools, or controls. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Indoor work environment which may include exposure to dust, molds, and mildew; exposure to glue fumes and cleaning solvents as well as solvent-based inks, tapes, and solutions.

The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually low.

Work Year: 10 months

Revision Date: 08/29/2001

Initial date: 07/01/1992

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.