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Legal Request Specialist

  • Confidential

Salary range: 84

Reports to: Communications Coordinator

OVERVIEW

Provide customer service to the school district's stakeholders and other requestors under general direction of the Communications Coordinatorby; process public records requests in compliance with the California Public Records Act (PRA).

QUALIFICATION

Bachelor's degree required.

Preference given to a degree in paralegal studies, law, public policy, or closely related field, and experience working in a law office; OR an equivalent combination of education and experience.

RESPONSIBILITIES/DUTIES
  • Follow the school district's process for facilitating public records requests including logging the request, acknowledging receipt, working collaboratively with other departments and local schools, following guidance from legal counsel, redacting confidential information, and responding to requestors.
  • Complete all redacting of documents to ensure that the student, parent, and district employee's rights to confidentiality ar protected as dictated by Family Educational Rights Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA)
  • Ensure the timely posting of released documents to the school district website
  • Provide legal liaison support to district leaders
  • Follow legal guidance to support district staff
  • Other duties as assigned
  • Utilize personal computer software programs appropriate to assigned work and in compiling and preparing spreadsheets and reports
  • Assist with identifying professional development best practices to support local school and district staff members.
KNOWLEDGE, SKILLS & ABILITIES
  • Must be able to maintain strict confidentiality;
  • Strong communication skills, verbal and written;
  • Ability to maintain a professional demeanor;
  • Able to establish and maintain effective working relationships across all levels of the organization;
  • Able to apply the mandates of the FERPA to documents and facts presented when handling the requests for records, especially with regard to records that may be exempt from disclosure;
  • Applying project management techniques and principles;
  • Ability to work cooperatively ;
  • Thorough knowledge of principles of business letter writing and basic report preparation;
  • Basic project management techniques;
  • English usage, spelling, grammar, and punctuation;
  • Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases;
  • Principles of customer service;
  • Attention to detail;
  • Familiarity with the California Education Code, the Family Educational Rights and Privacy Act, the Health Insurance Portability and Accountability Act, and the Individuals with Disabilities Education Act.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 25 pounds. The employee frequently is required to sit. The employee is occasionally required to stand and walk. The employee frequently is required to use hands to write, finger, handle, or feel objects, tools, or controls. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. Noise level is usually moderate.

Work Year: 12 Months, 20 hours/week

Revision Date: 03/24/2017

Initial date: 06/09/2016

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.