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Manager of Maintenance, Operations and Transportation

  • Management

Salary range: CM IV

Reports to: Chief Business Officer

OVERVIEW

Under the direction of the Chief Business Officer, plan, organize, control and direct operations and activities involved in the inspection, cleaning, new construction, maintenance, and repair of District buildings, facilities, grounds and equipment.

Assist in facility and modernization planning and implementation; communications, personnel and resources to meet District maintenance, operations and facilities planning needs; assure smooth and efficient departmental activities; supervise and evaluate the performance of assigned personnel.

QUALIFICATION

Any combination equivalent to: Bachelor's Degree in Construction Management, Business Administration, or related field and five years increasingly responsible experience in the construction, maintenance and repair of building and facilities, including four years in a supervisory capacity.

Have and maintain a Valid California driver's license.

RESPONSIBILITIES/DUTIES
  • Participate in the planning, development, scheduling, design and implementation of construction, installation, maintenance, repair and enhancement projects
  • Provide input concerning the development and design of architectural and engineering construction specifications
  • Plan, organize and direct grounds maintenance activities involved in the beautification of grounds and landscaped areas; coordinate the mowing, edging, trimming and watering of lawns, fields and other turf grounds; oversee planting, cultivation, pruning, fertilization and irrigation functions
  • Direct activities to assure facilities are cleaned and maintained in a safe and orderly condition; schedule and direct preventative maintenance functions
  • Plan, organize, control and direct operations concerning the inspection, cleaning, construction, maintenance and repair of District buildings, facilities, grounds and equipment to ensure they remain in a safe and orderly condition
  • Direct the inspection of District building, grounds and facilities to identify maintenance and repair needs; coordinate and participate in inspection programs and activities to assure proper identification and resolution of fire, safety, security and health hazards
  • Coordinate response to emergency custodial and maintenance needs
  • Schedule and direct preventative maintenance functions
  • Compile and prepare cost estimates, time requirements, and costs of labor, materials and equipment needed for construction, maintenance, and repair activities. Research and coordinate the purchase of maintenance and repair equipment and supplies as appropriate
  • Monitor and assure adequate levels of equipment and supplies
  • Direct the development and preparation of the annual preliminary budget for maintenance, operations, and construction
  • Review and evaluate budgetary and financial data; assure expenditures do not exceed established limitations
  • Establish and maintain related schedule, priorities and time lines
  • Keep records related to maintenance, repairs, work orders, projects and assigned activities; prepare periodic budget reports
  • Direct the maintenance of various records related to assigned activities and prepare comprehensive reports
  • Direct utility and energy management and conservation programs to enhance cost-efficiency and meet District needs
  • Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions
  • Communicate with staff and administrators regarding progress and related needs and issues; prioritize and coordinate response to requests and work orders
  • Coordinate subordinate work assignments and review work to assure compliance with established standards, requirements and procedures; assure employee understanding of established requirements
  • Coordinate projects with outside contractors; make recommendations for architectural services; maintain contact with technical consultants and specialists on issues related to design and construction.
  • Communicate with personnel, administrators, outside organizations and the public to exchange information, coordinate activities and resolve issues or concerns
  • Coordinate, attend and conduct various meetings and in-services as assigned
  • Provide technical information and assistance to the Chief Business Officer regarding assigned activities, needs and issues; assist in the formulation and development of policies, procedures and programs
  • Assure proper coordination of activities in accordance with bond requirements for the proper use and reporting of bond funds; prepare related reports
  • Interpret, apply and explain rules, regulations, policies and procedures
  • Review contractor work to assure compliance with established standards, contracts and specifications; respond to community needs and special needs of site administration
  • Inspect projects for accuracy, completeness and compliance with established standards, requirements and procedures
  • Work independently with little direction
  • Assure related activities comply with appropriate laws, codes, rules, regulations, ordinances, policies and procedures
  • Monitor, assess and modify activities in response to project progress; inspect completed work for accuracy and compliance with established standards, requirements and procedures; assure compliance with the Division of State Architect specifications and requirements
  • Analyze situations accurately and adopt an effective course of action
  • Communicate effectively both orally and in writing
  • Drive a vehicle to conduct work
  • Perform related duties as assigned
  • Establish and maintain cooperative and effective working relationships with others.
KNOWLEDGE, SKILLS & ABILITIES
  • Ability to plan, organize and direct operations and activities involved in the inspection, cleaning, new construction, maintenance and repair of District buildings, facilities, grounds and equipment;
  • Understanding of proper methods, techniques, materials, tools and equipment used in cleaning, grounds maintenance, construction, maintenance or repair activities;
  • Thorough knowledge of applicable building codes, ordinances, requirements, regulations and safety precautions;
  • Health and safety regulations and procedures;
  • Knowledge and understanding of applicable laws, codes, rules, regulations, policies and procedures;
  • Record-keeping and report preparation techniques;
  • Ability to operate standard office equipment including a computer and assigned software;
  • Policies and objectives of assigned programs and activities;
  • Budget preparation and control for MOT programs;
  • Principles and practices of administration, supervision and training;
  • Oral and written communication skills;
  • Technical aspects of field of specialty;
  • Interpersonal skills including tact, patience, and courtesy.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Indoor and outdoor work environment; driving a vehicle to conduct work. While performing the duties of this job, the employee may near moving mechanical parts or be exposed to fumes or airborne particles. The employee may work in outside weather conditions or be exposed to vibration. The employee may occasionally be exposed to toxic or caustic chemicals.

The noise level in the work environment is usually moderate.

Work Year: 12 Months

Revision Date: 09/24/2012

Initial date: 06/14/2005

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.

No portion of this job description shall supersede the Master Agreement between the Palo Alto Management Association and the Palo Alto Unified School District and applicable State or federal laws. Any changes in working conditions applicable to the current agreement shall be subject to negotiations at the demand of either party.