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Middle School Secretarial Supervisor

  • Confidential

Salary range: 84

OVERVIEW

Under general supervision, serve as secretary to the Principal of a middle school; assist the Principal by relieving him/her of responsible clerical detail; perform a variety of difficult and complex clerical tasks; related work as required.

QUALIFICATION
  • ŸA.A. degree or equivalent required
  • ŸFour years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district
  • ŸKeyboard at a minimum rate of 50 words per minute from ordinary transcript or printed material
  • ŸCurrent history of employer evaluations with satisfactory marks in all areas
  • ŸSuccessful experience demonstrating tact, courtesy, positive attitude and maintaining cooperative relationships with those contacted during the course of work.
RESPONSIBILITIES/DUTIES
  • Act as secretary to the Middle School Principal
  • Supervise, coordinate and help perform a wide variety of difficult clerical work
  • Take and transcribe dictation of letters, memoranda, and other documents
  • Screen visitors and phone calls
  • Maintain the principal's confidential files
  • Make arrangements for meetings and other functions
  • Give general and specific information to teachers, students, and the public on the policies and procedures of the school
  • Guide and instruct other clerical employees in their work
  • Check reports, records, and other material for accuracy, completeness, and conformity with established standards
  • Compose correspondence or reports on own initiative or from marginal notes or oral or written directions
  • Type letters, circulars, reports, bills, vouchers, requisitions from data submitted by others
  • Compile reports and other materials requiring the use of independent judgement and initiative in assembling and categorizing the data
  • Maintain and prepare attendance reports for employees
  • Assist in budget preparation
  • Act as a receptionist, interview callers, and confer with parents and teachers in person or by telephone.
KNOWLEDGE, SKILLS & ABILITIES
  • Ability to assume responsibility within the scope of delegated authority;
  • Ability to understand and apply general directions to specific situations;
  • Meet the public tactfully and courteously;
  • Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work;
  • Type at a speed of not less than 60 words a minute from clear copy;
  • Take dictation at a speed of not less than 100 words a minute and transcribe accurately
  • Basic functions and type of clerical operations performed at a public school;
  • Office methods and practices, including filing systems, receptionist and telephone techniques, and letter and report writing;
  • Correct English usage, spelling, grammar, and punctuation;
  • Thorough knowledge of rules, regulations, laws, and policies governing the School District and ability to apply them with good judgement in a variety of situations.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock.

The noise level in the work environment is usually moderate.

Work Year: 11 months/8 hours per day

Revision Date: 03/30/2017

Initial date: 03/09/2017

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.