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Printing/Mail Services Supervisor

  • Supervisory

Salary range: 92


Under direction, responsible for the operation and supervision of the Printing/Mail Services Department, including, but not limited to, the printing of documents from throughout the district, coordination of all intradistrict and U.S. mail for the district; maintenance of high quality work standards; maintenance of system administration tasks on the DocuTech; photocopy, binding and mail/postage machinery; establishment of proper accounting systems for printing and mail services; the supervision of printing and mail services staff; related duties as required.


Equivalent to graduation from high school and four years of progressively responsible supervisory capabilities in high-speed printing, mail services, and one year with the district.

College training may be substituted for no more than one year of the required experience.

  • Establish printing and mail services procedures
  • Coordinate and prioritize work flow on all areas
  • Schedule and assign a variety of work in printing and mail services
  • Coordinate special projects
  • Provide information in response to inquiries
  • Assist district personnel with printing of publications, brochures, flyers, manuals booklets
  • Confer with and advise district staff regarding various processes available in printing and mail services
  • Establish deadlines and determine priorities to ensure the district's needs are being met efficiently
  • Estimate and order materials and supplies for all areas as needed
  • Oversee maintenance of all equipment in all areas of the department
  • Assist in planning for future use of equipment
  • Prepare annual budgets and written reports
  • Effectively train, supervise and evaluate the performance of department personnel
  • Exercise initiative and judgment in resolving problems and in handling administrative details
  • Plan and supervise the work of others
  • Estimate costs and schedule work
  • Keep records and prepare reports
  • Interpret and apply policies and procedures
  • Learn and apply a variety of information about district organization and function
  • Use handbooks, reference materials and training manuals effectively
  • Use judgment, tact, patience and courtesy in establishing and maintaining effective working relationships with District staff, parents and the public.
  • Thorough knowledge of practices and problems of operating a school district printing and mail services system;
  • Basic financial record keeping practices and budget preparation methods;
  • Principles of supervision and training of personnel;
  • Correct English usage, grammar, spelling and punctuation;
  • Operation and maintenance of Xerox DocuTech high-speed printer, photocopy, binding and mail/postage machinery.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to walk and sit. The employee is frequently required to stand; reach with hands and arms and occasionally climb or balance; stoop, kneel, crouch, or crawl and reach overhead.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee frequently works near moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles and risk of electrical shock.

The noise level in the work environment is usually moderate.

Revision Date: 08/31/2012

Initial date: 08/31/2012

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.