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Program Assistant: Advanced Authentic Research (AAR)

  • Classified

Salary range: 34

Reports to: AAR Coordinator

OVERVIEW

Under supervision of the Department Administrative Lead, perform routine administrative tasks including office logistics, financial system management, and oversight of procurement. Work is performed under a minimum of surpervision and requires a high level of initiative, judgement, and discretion.

QUALIFICATION
  • Bachelor's degree and 3 years professional experience
  • University-level Quantitative or Social Science coursework
  • Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district
  • Professional experience in Secondary or higher education working in institutional research
  • Exceptional writing and editing skill from ordinary transcript or printed material; this position will involve significant amount of editing and writing
  • Current history of employer evaluations with satisfactory marks in all areas with proven records of delivering results
  • Ability to demonstrate capabilities in a performance assessment
  • Experience with SPSS software preferred
  • Successful experience demonstrating tact, courtesy, and positive attitude in maintaining cooperative relationships with those contacted during the course of work.
RESPONSIBILITIES/DUTIES
  • Operate computer and related equipment utilizing word processing, spreadsheets, and specialized software related to the work of the office
  • Ability to learn, interpret and apply laws, School District policies, and procedures with good judgment while independently carrying out a variety of technical procedures
  • Take responsibility and use tact and good judgment in fulfilling responsibilities
  • Compose correspondence independently
  • Perform responsible and difficult clerical work with accuracy, speed, and a minimum of supervision
  • Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise, and firmness
  • Make math calculations quickly and accurately;
  • Keyboard at a speed of not less than 55 words per minute;
  • Take notes and summarize meetings;
  • Analyze situations accurately and adopt an effective course of action.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough knowledge of computer operating methods, office methods, and practices, including filing systems, receptionist and telephone techniques, and letter and report writing;
  • Expertise in Microsoft Office software (Excel, Word, PowerPoint, Access, Powerpoint, etc.);
  • Office machines and some skill in their operation;
  • Experience with Survey Monkey or Lime Survey systems;
  • English usage, spelling, grammar, and punctuation;
  • Basic methods of financial record keeping and budget preparation;
  • Functions, organization, and key personnel of the School District;
  • State and Federal laws governing public education;
  • District policies and procedures;
  • Strong project management, organizational, and coordinating skills;
  • Ability to learn fast and become adept at new computer programs and technology;
  • Ability to exercise independent judgment;
  • Competence in complining and cleaning data;
  • Capacity to develop and manage various projects; ability to multitask;
  • Ability to interface with internal and external constituents;
  • Ability to maintain confidentiality of student and institutional data.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock.

Office environment; the noise level in the work environment is usually moderate.

Work Year: 11 Months

Revision Date: 03/03/2016

Initial date: 03/03/2016

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.