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Purchasing/Warehouse Supervisor

  • Supervisory

Salary range: 93

Reports to: Fiscal Services Manager

OVERVIEW

Under the general supervision of the Fiscal Services Manager, supervise the purchasing and warehousing function of the district.

QUALIFICATION

Equivalent to graduation from accredited college or university with a major in business administration, or related field and four years' experience in buying and an additional year's experience in the operation of a warehouse.

Appropriate experience in purchasing and warehousing may be substituted for the college requirements on a year-for-year basis.

RESPONSIBILITIES/DUTIES
  • Supervise the Purchasing function of the district
  • Implement, monitor and assure compliance with District policies, procedures, laws and regulations related to purchasing function
  • Review requisitions to evaluate the types of purchases to be made, possible vendors, specification requirements and other similar considerations
  • Invite and accept bids, evaluate bids to determine lowest responsible bidder and acceptability of items bid, participate in developing product specifications and preparation of contracts, supervise preparation of purchase orders and review and approve orders of less than $10,000
  • Consult with departmental representatives concerning their needs and advise them of new product offerings, confer with vendors and manufacturers to acquaint them with the purchasing policies and practices of the district and to solicit information on their products and services
  • Follow up on purchase orders, investigate complaints and secure adjustments, conduct tests on products, maintain current listings of district suppliers and information on products
  • Oversee the collection of the Material Safety Data Sheets (MSDS) from suppliers; participate in meetings; prepare reports and correspondence
  • Supervise the warehousing function of the district
  • Maintain adequate stock to fulfill the needs of the District and fit the confines of the building, judge the quality of products offered for use by the district
  • Determine order quantities, set delivery schedules and routes
  • Evaluate vendor service, dispose of old or damaged supplies and equipment
  • Direct the maintenance of the fixed asset system of the district
  • Direct annual warehouse inventory
  • Maintain and track district cell phones
  • Train, supervise and evaluate the performance of assigned personnel
  • Plan, organize and direct a purchasing and warehouse operation
  • Maintain current knowledge of commodities available
  • Maintain knowledge of price trends in the area of assignment
  • Analyze usage patterns and utilize the most effective methods of storage and delivery
  • Prepare correspondence and maintain records
  • Operate a personal computer or computer terminal with accuracy
  • Make arithmetic calculations with speed and accuracy
  • Understand and follow rules, regulations, policies and procedures
  • Work independently to meet schedules and timeliness
  • Effectively train and furnish work directions to others
  • Meet physical and/or mental requirements associated with the tasks outlined in this position description
  • Perform other related work as assigned
  • Establish and maintain effective relationships with those contacted in the course of work.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough knowledge of principles and practices of large scale purchasing and their applications;
  • Methods used in competitive bidding, government purchasing laws and regulations;
  • Current market conditions and prices on various types of supplies and equipment, and sources of supplies and services;
  • Warehouse methods in receiving, storing, issuing, stock control, inventory procedures and recordkeeping;
  • Modern office practices, procedures on computer equipment;
  • Recordkeeping methods pertaining to the overall warehouse operation;
  • Telephone techniques and etiquette;
  • Correct English usage, grammar, spelling, punctuation and vocabulary and report, letter, and communication skills;
  • Interpersonal relations skills including tact, patience and courtesy.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to walk and sit. The employee is frequently required to stand; reach with hands and arms and occasionally climb or balance; stoop, kneel, crouch, or crawl and reach overhead.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee frequently works near moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles and risk of electrical shock.

The noise level in the work environment is usually moderate.

Work Year: 12 months / 8 hours per day

Revision Date: 03/23/2016

Initial date: 03/08/2016

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.