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Secretary, Adult School

  • Classified

Salary range: 29

Reports to: Adult School Principal

OVERVIEW

Under direction, serve as secretary to Adult School Principal, relieving him/her of clerical and routine administrative details; perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability.

QUALIFICATION
  • A.A. degree or equivalent
  • Four years of progressively responsible clerical experience with at least two years in a responsible secretarial capacity, preferably in a school district
  • Computer training (Microsoft Office Suite, required; Adobe Illustrator and In-Design and Word Press, preferred).
RESPONSIBILITIES/DUTIES
  • Generate the quarterly Adult School schedule; proofread, work with Graphic Designer
  • Screen new teacher applications and make recommendations to the Principal
  • Contact current teachers for current information and complete hiring paperwork for new teachers
  • Act as secretary of the Adult School Principal
  • Maintain course outlines in keeping with Education Code requirements
  • Prepare and arrange Adult School advertising
  • Act as receptionist, making appointments, arranging group meetings and transmitting confidential or controversial information
  • Screen visitors and phone calls
  • Compose correspondence and memos from brief verbal instructions or notes
  • Work with the public, answering questions involving an understanding of district procedures
  • Manage many of the details of the office, including making decisions based on established policy
  • Maintain security of confidential information
  • Take responsibility and use tact and good judgment in fulfilling responsibilities
  • Demonstrate skill on a variety of computer applications, including word processing, databases, and spreadsheets
  • Compose correspondence independently, with excellent grammar and spelling
  • Perform responsible and difficult clerical work with accuracy, speed, and a minimum of supervision
  • Analyze situations accurately and adopt an effective course of action
  • Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness
  • Keyboard at a speed of not less than 55 words per minute
  • Maintain cooperative relationships with those contacted during the course of work.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough knowledge of Adult School and District procedures;
  • Office management practices, filing systems, receptionist and telephone techniques, and operation of modern office equipment;
  • Microsoft Word and Excel (PC), calendar program, email applications;
  • English usage, spelling, grammar and punctuation;
  • Knowledge of functions, organization, and key personnel of the School District.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Work Year: 12 Months

Revision Date: 10/07/2009

Initial date: 03/03/2003

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.