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Secretary, Children's Hospital School

  • Classified

Salary range: 29

Reports to: Principal

OVERVIEW

Under general supervision, serve as a secretary to the Hospital School; assist the Principal and Teachers by relieving them of clerical detail; perform a wide variety of responsible clerical work; other related functions as directed.

QUALIFICATION
  • A.A. or equivalent
  • Two years of progressively responsible clerical experience, one year of experience within a school system desirable
  • Maintain current First Aid and CPR certification
  • Attend required HIPAA and JACHO training sessions and successfully complete requirements
  • Spanish desirable.
RESPONSIBILITIES/DUTIES
  • Perform a variety of secretarial and clerical duties for the staff of the Hospital School
  • Act as receptionist in the School office
  • Provide information regarding school policies and procedures to teachers, students, parents and the public
  • Render First Aid to students; may call parents as necessary
  • Use a variety of software to prepare rosters, bulletins, letters, schedules, accident reports
  • Facilitate enrollment of students/patients into the LPCH - Hospital School program by obtaining required information, preparing daily census, and providing proper forms
  • Type and mail student reports, transcripts, and other requested information to schools
  • Maintain student attendance and submit monthly records to PAUSD attendance office
  • Maintain current student files with attached memos, letters, and reports to schools/parents
  • Maintain individual file for staff/volunteers with emergency or health information
  • Maintain staff absence reports
  • Provide LPCH - Hospital School Medical Staff/ Units/ Parents with pertinent information regarding school calendar, testing dates, and other school centered activities
  • Monitor and maintain the school budgets including petty cash fund and special school fund
  • Submit labor/invoice vouchers for reimbursement and distribute payments as needed
  • Perform necessary ordering of classroom/office / hospital supplies from a variety of sources
  • Open and route all incoming mail/packages
  • Assist patients/students to and from classroom as necessary
  • Learn and interpret specific rules, laws, and policies and apply them with good judgment
  • Assume responsibility within the scope of authority delegated
  • Maintain accurate and complete records and reports
  • Type/keyboard at a speed of not less than 45 words per minute from clear copy
  • Analyze situations accurately and adopt an effective course of action
  • Maintain cooperative relationships with those contacted during the course of work
  • Maintain strict confidentiality and exercise discretion with communications
  • Operate all modern office equipment (computers, calculators, word processors, copy machines, etc.)
  • Work effectively without supervision
  • Carry out verbal and written instructions independently
  • Meet varying schedule and timeline requirements
  • Maintain a professional style in relation to work and peers
  • Continually learn and develop new systems, procedures and equipment as necessary
  • Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough knowledge and understanding of School District policy, rules and regulations;
  • Office management practices, including filing systems, receptionist and telephone techniques, and operation of modern office equipment;
  • Letter and report writing;
  • Correct English usage, spelling, grammar and punctuation;
  • Computer applications to interface with district program management, including FileMaker Pro, Netscape, Excel, MS Word;
  • Comfortable with teamwork and collaboration;
  • Dynamic, positive attitude;
  • Ability to handle challenging situations;
  • An understanding, patient, warm and receptive attitude toward children and parents.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office/classroom environment; the employee is occasionally exposed to risk of electrical shock. Potential for exposure to blood-borne pathogens and communicable diseases.

The noise level in the work environment is usually moderate.

Work Year: 10 months

Revision Date: 04/24/2007

Initial date: 04/24/2007

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.