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Secretary to Assistant Superintendent - HR

  • Confidential

Salary range: 91

Reports to: Assistant Superintendent, Human Resources

OVERVIEW

Under general supervision, maintain personnel records, perform orientations for new employees. Perform highly specialized duties requiring technical knowledge; must possess an ability to interact effectively with people; ability to maintain strict confidentiality when required is essential; related duties as required.

QUALIFICATION
  • Any combination of training and experience equivalent to completion of the twelfth grade
  • A.A. degree desirable
  • At least five years of increasingly responsible secretarial experience to a key administrator
  • Knowledge of School District desirable
  • Computer training required.
RESPONSIBILITIES/DUTIES
  • Maintain permanent records on personnel as to annual assignments, payroll, promotions, transfers, leaves of absence, longevity, TB testing, anniversary increases
  • Contact administrators for necessary information
  • Orient new employees and answers questions on salaries and status
  • See to transmittal of appropriate correspondence to employees
  • Distribute, log, post, and follow up on employee evaluation forms
  • Operate computer to maintain designated records
  • Maintain records for professional growth
  • May verify employment
  • May prepare statistical records for State, County, District, and educational organizations
  • Maintain accurate Human Resources records and prepare routine reports and correspondence
  • Learn and interpret specific rules, laws and policies and apply them with good judgment in a variety of procedural situations requiring diplomacy, friendliness, poise and firmness
  • Operate a variety of computer applications, including word processing, databases, spreadsheets, and communication software with accuracy
  • Carry out verbal and written instructions independently
  • Perform difficult clerical work in the maintenance of personnel records and make arithmetical calculations rapidly and accurately
  • Compose letters and prepare reports with accuracy
  • Work independently and analyze situations accurately adopting an effective course of action
  • Deal effectively with a wide variety of personalities and situations requiring tact and judgment.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough knowledge of operation, procedures, specific rules, and precedents of Human Resources office;
  • Correct English usage, grammar, spelling, punctuation, and vocabulary;
  • Modern office practices, procedures and equipment, recordkeeping techniques and effective use of computer applications.
  • Ability to work confidentially with discretion.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Revision Date: 03/27/2017

Initial date: 01/03/2000

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.