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Secretary to Associate Superintendent of Educational Services

  • Confidential

Salary range: 91

Reports to: Associate Superintendent

Demands of the position require flexibility and the ability to work overtime as required.

OVERVIEW

Provide assistance in a wide variety of ways as secretary to the Associate Superintendent. Perform a broad range of secretarial and administrative functions commensurate with the designated administrator's role; perform complex tasks and assume responsibilities using initiative, problem-solving skills and independent judgment in the interpretation and application of established District policies and procedures; perform related duties as required.

QUALIFICATION
  • Any combination of training and experience equivalent to completion of A.A. degree
  • A least five years of increasingly responsible secretarial experience to a key administrator
  • Knowledge of School District desirable
  • Computer training required.
RESPONSIBILITIES/DUTIES
  • Exercise independent judgment in relieving the Associate Superintendent of tasks not requiring the immediate attention of the administrator
  • Assist in the coordination and processing of administrative functions for the Associate Superintendent
  • Act as an information source regarding department policies, procedures and requirements
  • Receive and interview callers, providing information where judgment, knowledge and interpretation of established policies and procedures are required
  • Attend meetings, take minutes as required
  • Receive, handle and process confidential information, ensuring security and strict rules of confidentiality
  • Produce, check, compile, distribute, and record a variety of data/information
  • Compose correspondence on own initiative or as directed
  • Maintain and monitor budgetary records
  • Order supplies and process purchase orders as needed
  • Arrange meetings and maintain accurate calendar of events as they relate to programs and services, to ensure activities occur as necessary
  • Perform special assignments and related duties as assigned
  • Effectively communicate verbally and in writing
  • Carry out verbal and written instructions independently
  • Research, analyze, compile and edit information and materials from complex records and files
  • Work independently and analyze situations accurately adopting an effective course of action
  • Work confidentially with discretion
  • Coordinate activities and maintain effective schedule of events
  • Compose correspondence independently
  • Use good judgment in a variety of procedural situations requiring diplomacy, friendliness, poise and firmness.
KNOWLEDGE, SKILLS & ABILITIES
  • Ability to multi-task and utilize independent initiative;
  • Organize and maintain financial, statistical and narrative records;
  • Operate a variety of computer applications, including word processing, database, spreadsheet, and software with accuracy;
  • Correct English usage, grammar, spelling, punctuation, and vocabulary;
  • Modern office practices, procedures and equipment, record-keeping techniques and effective use computer applications;
  • Knowledge of public education systems, school district functions desirable;
  • Ability to use highly developed interpersonal and public relations skills to effectively deal with a wide variety of personalities, and situations requiring tact and judgment.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Work Year: 12 Months

Revision Date: 03/27/2017

Initial date: 01/31/2000

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.