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Special Education Data Clerk

  • Classified

Salary range: 26

Reports to: Special Education Coordinator


Under general supervision, prepare and enter data for the Student Information System, control and distribute input/output to and from the central computer system; related work as required.


Equivalent to completion of the twelfth grade and three years of progressively responsible clerical experience, including experience in the preparation of data processing source documents and in operations of a computer.

  • Maintain student current data, school master schedule, make student scheduling changes as required
  • Operate a Macintosh computer to transmit data to the central computer
  • Check, control, and distribute input/output to and from the Data Processing Department including mark reporting, scheduling, attendance, testing and other miscellaneous documents
  • Maintain school records pertinent to enrollment in school and in courses
  • Work with school staff, instructing teachers and counselors in techniques and procedures in preparing input documents
  • Prepare special requests for computer services and work jointly with Data Processing in preparing the calendar of services
  • Work with counselors, teachers, classified staff, administrators and Data Processing to ensure that all records in the Student Information System are accurate and current
  • Learn the procedures required to prepare a variety of data necessary to maintain accurate school records
  • Do complex, detailed clerical work in updating required school records in accordance with established procedures
  • Interface effectively with students and staff
  • Apply sound judgment in identifying and resolving problems
  • Type at a rate of 50 words a minute from ordinary transcript or printed or typewritten material
  • Work effectively under pressure and meet deadlines.
  • Thorough understanding of data processing equipment and procedures used to maintain a variety of school records;
  • Organization and operation of a school records keeping system;
  • Office methods, office equipment and procedures;
  • English usage, spelling, grammar, and punctuation.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment; the employee may occaisionally be exposed to potential for electric shock.

The noise level in the work environment is usually moderate.

Work Year: 12 Months

Revision Date: 07/01/2005

Initial date: 07/01/1974

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.