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Substitute Services Specialist

  • Confidential

Salary range: 87

Reports to: Assistant Superintendent, Human Resources

OVERVIEW

Under general direction, develop a high quality certificated and classified substitute pool that meets the needs of the District. In addition, provide support to the overall operation of the Human Resources Department.

QUALIFICATION
  • Equivalent to A.A. degree or higher
  • Three years progressively responsible experience in personnel and/or records management
  • Experience with computerized data entry and generating relevant reports
  • Current history of employer evaluations with satisfactory marks in all areas.
RESPONSIBILITIES/DUTIES
  • Establish and maintain current database of substitute teachers
  • Conduct preliminary interviews of all substitute teaching applicants
  • Identify a pool of candidates that could serve as long-term substitutes
  • Prepare and coordinate substitute-orientations materials and programs
  • Collect feedback on substitute performance from the school sites and departments
  • Call and schedule substitute coverage not covered by automated system
  • Coordinate with district staff to identify substitute personnel needs for each school year
  • Coordinate activities with Assistant Superintendent, Human Resources and school principals
  • Prepare and maintain payroll records on all substitutes and verify all certificated and classified absences
  • Respond to inquiries for the purpose of providing customer service and information to substitutes and staff
  • Participate in the record keeping activities of the department and may verify the work of other employees
  • Perform related duties as assigned.
  • Analyze situations and adopt an effective course of action that includes follow-up communication with all parties
  • Carry out verbal and written directions independently
  • Make arithmetical calculations quickly and accurately
  • Keyboard at a speed of not less than 50 words per minute
  • Meet physical and/or mental requirements associated with tasks outlined in this position description
  • Establish and maintain effective and cooperative working relationships with those contacted in the course of work
  • Learn and interpret specific rules, laws, and policies and apply them with good judgment in a variety of procedural situations requiring diplomacy, friendliness, poise, and firmness.
KNOWLEDGE, SKILLS & ABILITIES
  • Thorough knowledge of recordkeeping procedures and methods as they relate to Human Resources functions;
  • Principles of office management practices, County Office and other application software, calculators and operation of modern office equipment;
  • Microsoft Word; Excel and FileMaker Pro, Outlook;
  • English usage, spelling, grammar and punctuation.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts.

The noise level in the work environment is usually moderate.

Revision Date: 03/28/2014

Initial date: 03/01/1974

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.