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Teacher Advisor Program Specialist

  • Classified

Salary range: 34

Reports to: Department Head

OVERVIEW

Under the direction of an assigned supervisor, co-coordinate the Teacher Advisor program and related operations.

QUALIFICATION

Bachelor's degree or equivalent and three years experience working with Student Advisory or related services.

Have and maintain a valid California driver's license.

RESPONSIBILITIES/DUTIES
  • Co-coordinate the Teacher Advisor program and related operations, activities, information, meetings and services; monitor, evaluate and adjust Program activities in response to student and Teacher Advisor needs
  • Coordinate and conduct Teacher Advisor meetings and retreats; develop and maintain calendars, agendas and related training materials and information for Teacher Advisor services, classroom activities, meetings and retreats
  • Train and provide work direction and guidance to Teacher Advisors; assign Teacher Advisor duties; coordinate and maintain Teacher Advisor student assignments; participate in the recruitment, interviewing and selection of new Teacher Advisors
  • Compose and distribute a variety of information related to registration, college, testing, meetings, and related program activities to Teacher Advisors; develop and maintain the Teacher Advisor handbook; prepare advisee lists, schedules, grades, transcripts and other data for Teacher Advisors
  • Input, update and extract advisee, Teacher Advisor, and other data in an assigned computer system; establish and maintain automated records and files; initiate queries and generate various computerized lists and reports as requested; assist Teacher Advisors with generating data as needed
  • Compile information and prepare and maintain a variety of records, reports and files related to Teacher Advisors, advisees, Program services, schools and assigned activities; distribute advisee files to Teacher Advisors; process a variety of forms and applications
  • Develop advisory curriculum for the Program; prepare materials for weekly advisories; train Teacher Advisors in use of advisory curriculum; notify students of scheduled advisories; arrange for outside speakers as needed
  • Write, compile, and edit the Viking College and Career Planning Guide
  • Coordinate the Paly college application process; prepare and distribute related instructions
  • Communicate with the California Student Aid Commission to set up online process for completing the GPA Verification forms each year
  • Advise students and parents concerning post-secondary education admissions, financial aid, requirements and procedures as requested
  • Serve as liaison between College and Career Advisors and the Teacher Advisors
  • Coordinate guidance department-sponsored events for parents; present materials and information concerning Program services during parent nights; prepare Teacher Advisor presentations for Back-to-School Night and other special events; coordinate and arrange Teacher Advisor-College Advisor-Junior Parent Night meetings; compile related materials and prepare related presentations
  • Compose and distribute a variety of correspondence, website updates, forms, guides and informational materials related to the Teacher Advisor Program and assigned activities; review materials for accuracy and completeness
  • Communicate with students, parents, District personnel, colleges and various outside agencies to exchange information and resolve issues or concerns
  • Develop processes and procedures for students to be matched to their Teacher Advisors
  • Coordinate and oversee the processing of National Merit and related scholarship applications as directed; prepare related instructions and develop application time lines; arrange meetings with applicants
  • Assist with the registration process by coordinating retreats and distributing registration materials to Teacher Advisors for advisory; assist with schedule changes as needed
  • Perform related duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES
  • Knowledge of principles, practices and techniques of providing advisory services to students;
  • Career and educational information and resources;
  • Teacher Advisor program operations, activities, services, policies and objectives;
  • Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of District students;
  • Interpersonal skills using tact, patience and courtesy;
  • Modern office practices, procedures and equipment;
  • Operation of a computer and assigned software;
  • Oral and written communication skills;
  • Principles of training and providing work direction;
  • Business letter and report writing, editing and proofreading;
  • Methods of collecting and organizing data and information;
  • Correct English usage, grammar, spelling, punctuation and vocabulary;
  • Record-keeping techniques;
  • Public speaking techniques.
PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is frequently required to sit and occasionally required stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment; the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

Work Year: 11 months

Revision Date: 04/22/2004

Initial date: 07/01/1992

Equal Opportunity Employer in compliance with the Americans with Disabilities Act and all other applicable federal, state, and local laws.