Payroll
All employees are paid for work performed on a monthly basis. Time Card work, i.e. hourly and daily work, extra time /OT will be paid on 10th of the month payroll cycle. Payroll deadlines have been established to ensure an employee is accurately paid through the regular monthly payroll processes. If set up with direct deposit, automatic payments will be deposited on the morning of the each pay date.
Due by the 15th of each month
- HR/Fiscal Approved Personnel contract changes (e.g. new hires, change of assignment, FTE change, budget change)
- Payroll forms W-4 Form, EDD DE-4 Form and Direct Deposit Form can be obtained in two ways.
- 1) Send Payroll an email and we will send you an electronic version of the forms through the new secure Frontline system to your PAUSD email.
or - 2) You can pick up blank forms in the Payroll Office. You will need to present your Photo ID when turning in your completed forms. (With the Direct Deposit Authorization form, a voided check or documentation from your Bank with Bank's name, your name, the account number, and the routing number will need to included).
- 1) Send Payroll an email and we will send you an electronic version of the forms through the new secure Frontline system to your PAUSD email.
- Voluntary deductions (e.g., 403b and 457b forms, benefit changes) must be submitted to Sue Harris at sharris@pausd.org or via pony
Any payroll documents received after the 15th are subject to be processed the following month. Thank you for being conscientious in getting all the necessary documents to us on time. We make every effort to ensure all changes and extra hours are processed. However, any time cards or documents received after due dates, including incomplete forms, will likely not be processed until the next pay period.
Important Updates
- Timecards are due to the site prior to the voucher due date, please check in with each site on their specific deadlines.
- Electronic vouchers must be submitted on or before the Voucher Due Date along with the required supporting documentation (e.g., timecard, time log) and must be approved by the administrators by 10am.