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Student Records

The Palo Alto Unified School District (PAUSD) has established a Custodian of Records at each school site and at the District Office, to receive requests for records, and to ensure a copy of those records is provided to authorized individuals making the request. Students currently attending a PAUSD school should request records from the school the student attends.

The PAUSD Registration Services office is responsible for the permanent archiving of student records of PAUSD students. Records are maintained for students who attended PAUSD schools from the early 1900s to present.

Changing Student Name and/or Gender

Submit requests, along with any required additional documents, to the Registration Services office (contact information listed above):

Special Education Student Records

Submit a Special Education Records Request form by fax or postal mail, to the attention of the Director of Special Education:

  • Fax: (650) 833-4265
  • Mail: Special Education Department
    Palo Alto Unified School District
    25 Churchill Avenue
    Palo Alto, CA 94306

Call (650) 833-4257 for questions regarding Special Education records.

Enrollment Verification

Enrollment Verifications can not be provided over the phone. Submit a Records Request form to Registration Services: email RegistrationServices@pausd.org, or fax (650) 321-4525.

Transcripts, Report Cards, Progress Reports

Currently enrolled students, or graduated students within the last five years: Contact the student's school directly.

Previously enrolled student, or students who graduated more than five years ago:

  1. Download the Records Requests formand complete it, and include all names that the student used during their time at PAUSD. Parent/guardian must complete the form for students under the age of 18; students over age of 18 must submit the request themselves (unless parent has power of attorney or conservatorship). A copy of a valid photo ID for the person making the request must be submitted along with the Transcript Request form.
  2. Send the completed form, along with a copy of a valid photo ID, to PAUSD Registration Services: via email (RegistrationServices@pausd.org); or fax (650-321-4525) or mail (25 Churchill Ave, Palo Alto, CA, 94306).
  3. Transcript fees and processing times:
    • Requests completed within 5 business days
    • No charge if only one copy is requested;
    • $5 for each additional copy: cash or check only (check payable to "Palo Alto Unified School District")

Requests related to Legal Actions

Please direct subpoenas for student records to:

  • Mail: Palo Alto Unified School District
    Attention: Legal Department
    25 Churchill Avenue
    Palo Alto, CA 94306
  • Phone: (650) 329-3785