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Student Records

The Palo Alto Unified School District (PAUSD) has established a Custodian of Records at each school site and at the District Office, to receive requests for records, and to ensure a copy of those records is provided to authorized individuals making the request. Students currently attending a PAUSD school should request records from the school the student attends.

The PAUSD Registration Services office is responsible for the permanent archiving of student records of PAUSD students. Records are maintained for students who attended PAUSD schools from the early 1900s to present.

Changing Student Name and/or Gender

Submit requests, along with any required additional documents, to the Registration Services office (contact information listed above):

Special Education Student Records

Submit a Special Education Records Request form by fax or postal mail, to the attention of the Director of Special Education:

  • Fax: (650) 833-4265
  • Mail: Special Education Department
    Palo Alto Unified School District
    25 Churchill Avenue
    Palo Alto, CA 94306

Call (650) 833-4257 for questions regarding Special Education records.

Enrollment Verification

Enrollment Verifications can not be provided over the phone. Submit a Records Request form to Registration Services: email, or fax (650) 321-4525.

Transcripts, Report Cards, Progress Reports

  • Current students: Send Records Requests Form to the school itself, if school is in session; send to during summer school closures. There is no charge for records up to a maximum of five (5) copies.
  • Former students: two (2) documents without charge; additional copies $10 each. Cash or check only. Checks made payable to PAUSD. Contact PAUSD Registration Services if other arrangements are needed.
    • If the student is over eighteen (18) years old, the student must be the requestor; if not, a written release from the student must be included with this form, granting permission for the requestor to receive the records.
  • Requests have a five (5) day turnaround.
  • Include Requestor’s Government Issued Photo ID.

Requests related to Legal Actions

Please direct subpoenas for student records to:

  • Mail: Palo Alto Unified School District
    Attention: Legal Department
    25 Churchill Avenue
    Palo Alto, CA 94306
  • Phone: (650) 329-3785