August 23, 2016
Board Room – Administration Building
6:30 PM
Action
Information
Consent
Public Hearing
Discussion
Title: 
I. Closed Session
Time: 
5:30 AM
+
A. Call to Order
+
B. Recess to Closed Session (Conference Room A)
Action

Anyone wishing to address the Board regarding Closed Session items may do so at this time. 

Items listed below may be discussed in closed session. Items [√] marked are scheduled for discussion at this meeting. All proceedings are reported to the public in open session where action is taken or staff is given direction. 

[ ] 1. Employee Evaluation pursuant to Government Code 54957 
[√] 2. Employee Appointment / Employment pursuant to Government Code §54957 – Principals, Coordinator II 
[ ] 3. Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation 
[ ] 4. Liability Claims pursuant to Government Code § 54957.1 
[ ] 5. Conference with Legal Counsel – Existing Litigation pursuant to Government Code §54956.9 
[√] 6. Conference with Labor Negotiator pursuant to Government Code §54957.6 – Negotiator: Dr. Scott Bowers, regarding PAEA, CSEA, and Non-represented Groups 
[ ] 7. Conference with Real Property Negotiator pursuant to Government Code §54956 
[√] 8. Employee Discipline/Dismissal/Release pursuant to Government Code §54957 
[ ] 9. Student Discipline ––Expulsion Hearing

Title: 
II. Open Session / Reports
+
A. Approval of Agenda Order
Action
+
B. Superintendent's Report
Information
1
  • Student and Staff Success 
  • Introduction of Assistant Principals and Nurse 
  • Back to School Launch 
  • Class Size Update 
  • Cubberley Update 
  • OCR Update 
  • Preview of Guidelines for Student Teacher Interactions 
  • BPRC Parent Member 
+
C. Student Board Member Reports
Title: 
III. Approval of Consent Calendar
Description: 
These items are considered routine and will be approved in one action without discussion. If a Board member requests an item be removed from the Calendar or a citizen wishes to speak to an item, it will be considered under Action Items.
+
A. Certificated Personnel Actions
Consent
2

It is recommended the Board approve the certificated personnel actions as presented. 

+
B. Classified Personnel Actions
Consent
3

It is recommended the Board approve the classified personnel actions as presented. 

+
C. Approval of Minutes
Consent
4

It is recommended the Board approve minutes for November 10, 2015; June 7 and June 21, 2016. 

+
D. Approval of Warrants
Consent
5

It is recommended the Board approve the warrants, as presented. 

+
E. Approval of Strong Schools Bond Change Orders
Consent
6

It is recommended the Board approve the Bond Change Orders as presented. 

+
F. Policy Updates
Consent
7

It is recommended the Board approve Board Policies and Regulations as presented and discussed at its June 21, 2016, regular meeting. BP/AR 5125 – Student Records; BP/AR 5141.4– Child Abuse Prevention; BP/AR 5113.1 – Chronic Absence and Truancy; BP 9150 –Student Board Members 

+
G. Uniform Complaint (Williams Settlement and Valenzuela/CAHSEE Lawsuit Settlement) Quarterly Report
Consent
8

It is recommended the Board review this quarterly presentation. 

+
H. Resolution 2015-16.15 – Board Compensation for Missed Meeting
Consent
9

It is recommended the Board adopt this resolution to ensure Ms. Heidi Emberling receives compensation for the month of June 2016. 

Title: 
IV. Open Forum
Description: 
Anyone wishing to address the Board on non-agenda items may do so at this time. Comments will be taken after the Consent Calendar. Community members wishing to address the Board are allotted THREE minutes per speaker. Please note that speaking time cannot be delegated to another person. Should more than 20 people wish to address any one topic, the Board may elect to allot TWO minutes per speaker. Without taking action, Board members or district staff members may briefly respond to statements made or questions posed by the public about items not appearing on the agenda.
Title: 
VI. Action / Discussion / Information Items
+
A. CDC Preliminary Epi-Aid Report
Information
10

This item will provide an update on the Center for Disease Control and Prevention efforts in Palo Alto, presented by Dr. Pam Stoddard, Director of Research, Public Health, for the Santa Clara County Public Health Department.

+
B. 2016-17 Board of Education Goals
Action
11

The Board will discuss the goals and initiatives for the 2016-17 academic year with action to be considered at a future meeting. 

+
C. Budget Management
Discussion
12

Discussion financial projection scenarios and recommendation for managing shortfall in 2016-17. 

+
D. Declaration of Need: Emergency, Limited Assignment, and Short Term Staffing Permits for Certificated Employees
Discussion
13

The Board will discuss approving the Declaration of Need for 2016-17 as presented. Staff will request the Board waive its two meeting rule for approval. 

+
E. Teaching Assignments for Departmentalized Subjects
Discussion
14

The Board will discuss authorizing six teachers, who have met coursework requirements, to teach in those single subject areas as presented. 

+
F. Renewal of Student Teaching and Intern Agreements
Discussion
15

The Board will discuss authorizing staff to enter into student teaching/internship agreements with 27 institutions as presented in an as needed basis.

+
G. Update to Calendar for Board of Education Meetings – 2016-2017 School Year
Action
16

The Board will discuss the approval of the updated Calendar for the Board of Education meetings for 2016-17 school year. This item was discussed at its August 11, Board retreat.

+
H. Transfer of the Remaining Elementary Available Funds to the Elementary Reserve to be Used for Current Elementary Schools
Action
17

The Board will discuss approving the transfer of the remaining elementary school available funds to the Elementary Reserve for use on current elementary schools.

Title: 
VII. Board Members' Reports / Correspondence / Board Operations / Recognition
Description: 
This is an opportunity for Board members to address activities, correspondence, and operations and to acknowledge or recognize specific programs, activities, or personnel.
+
A. Reports
+
B. Correspondence
18

Letter to Board Members and Dr. McGee on behalf of Palo Alto Community Advisory Committee for Special Education (CAC) 

+
C. Operations

 

  • Possible Future Board Agenda Items 
    Board members may suggest items for placement on future agendas. 
+
D. Acknowledgements and Recognition
+
E. Board Calendar

The next scheduled meeting of the Board will occur on Tuesday, September 13, 2016. 

Title: 
VIII. Adjourn
Tag: 
Consensus