May 23, 2017

The Board Report highlights action items from the meetings of the Palo Alto Unified School District (PAUSD) Board of Education (BOE).  This electronic publication is intended to be a brief and timely reference for PAUSD stakeholders to the Board actions. Please visit the Board Meetings and Materials section where you can find the presentations and documents attached to each item.  The two student Board members have preferential vote, which are recorded in the minutes. 

Action Items from the April 18, 2017, Regular BOE Meeting:

3. Approval of Consent Calendar

These items are considered routine and will be approved in one action without discussion.  If a Board member requests an item be removed from the Calendar or a citizen wishes to speak to an item, it is considered under Action Items.  

A. Approval of Consent Calendar
Recommendation for the Board to approve all items of the Consent Calendar as presented or amended.

B. Certificated Personnel Items
Recommendation for the Board to approve the certificated personnel actions as presented. 

C. Classified Personnel Items
Recommendation for the Board to approve the classified personnel actions as presented.

D. Approval of Strong Schools Bond Change Orders
Recommendation for the Board to approve the Strong Schools Bond change orders.

E. Approval of Minutes - July 27, 2016 - Special Board Meeting
Recommendation for the Board to approve the minutes for the July 27, 2016, Special Board Meeting.

F. Approval of Minutes - October 4, 2016 - Special Board Meeting
​Recommendation for the Board to approve the minutes for the October 4, 2016, Special Board Meeting. 

G. Approval of Minutes - October 7, 2016 - Regular Board Meeting
Recommendation for the Board to approve the minutes for the October 7, 2016, Special Board Meeting.

H. Approval of Minutes - October 13, 2016 - Special Board Meeting
Recommendation for the Board to approve the minutes for the October 13, 2016, Special Board Meeting.

I. Approval of Minutes - October 17, 2016 - Special Board Meeting
Recommendation for the Board to approve the minutes for the October 17, 2016, Special Board Meeting.

J. Approval of Minutes - March 14, 2017 - Special Board Meeting
​Recommendation for the Board to approve the minutes for the March 14, 2017, Special Board Meeting.

K. Uniform Complaint (Williams Settlement) Quarterly Report
Information for the Board as required by the Williams Settlement Legislation. Local Boards of Education must submit a report to the County Superintendent. 

L. Authorizations for Palo Alto High School to 1) Bid Building 700 Renovation, and 2) Purchase Faculty Office Furniture and Equipment.
Recommendation for the Board to authorize staff to solicit bids and for the purchase of faculty office furniture and equipment. 

Outcome: The Board voted 5-0 approving the Consent Calendar. 

5. Action/Discussion/Information Items
A. 2017-18 Budget Balancing Plan

The Board discussed approving the proposed budget solutions and additions for 2017-18. 

Outcome: This item was for discussion only. The Board directed the Superintendent to come back with additional information regarding the following items:

  • Consolidate the Art Coordinator with Music Coordinator into a Fine Arts Coordinator
  • Reevaluate the 3 teachers previously approved to further reduce class sizes at the high schools
  • Consolidate the Equity Administrator with Director of Equity and Academic Support
  • ​Parent Liaisons/Academic Supports for HUR

The Board reached a consensus to continue discussing the budget balancing solutions and additions at a Special Board Study Session to be scheduled.

B. Approve Development of an Updated Facilities Plan, Related Contracts, and Budget

The Board discussed the development of an updated Facilities Master Plan; approve agreements with consultant firms Gelfand Partners, DLM-HED, and fs3|Hodges; and approve a budget for the project. The most recent Facilities Master Plan was approved by the Board prior to the Strong Schools Bond election in 2008. 

Outcome:  This item was for discussion only. It will come back to the Board for action at a future meeting. 

C. Renewal of the Transition Partnership Program (TPP) Contract for 2017-18

The Board discussed the Transition Partnership Program (TPP) contract and Resolution 2016-17.11. The Transition Partnership Program (TPP) is a cooperative project of Palo Alto Unified School District (PAUSD) and the Department of Rehabilitation. TPP supports students with career vocational information and experiences to introduce them to the working world. The program helps students maintain themselves in a career search and uses the available vocational education resources for growth and independence on a career track.

Outcome:  The Board voted 5-0 approving the item. 

D. Board Policy Review Committee (BPRC) Matrix

Staff was scheduled to present to the Board information regarding policies and administrative regulations for future consideration at the Board Policy Review Committee (BPRC).

Outcome: The Board did not discuss this item. It will come back to the Board at a future meeting. 

E. Resolution #2016-17.09 for Authorizing Signatures

Staff recommended to the Board to approve Resolution #2016-17.09 for Authorizing Signatures.

Outcome: The Board voted 5-0 approving the item. 

F. Approval of Revised Board Policies and Administrative Regulations

The Board Policy Review Committee (BPRC) recommended approval of the following policies and administrative regulations by the full Board:

  1. BP/AR 3513.3 - Tobacco/Free Schools: (BP/AR revised) Policy updated to reflect NEW LAW (ABX2 9, 2016) which requires all districts, not just those receiving state Tobacco‐Use Prevention Education funds, to prohibit tobacco use on school campuses. Policy also reflects new definitions of "smoking" and "tobacco" pursuant to NEW LAW (SBX2 5, 2016). Regulation reflects provision of ABX2 9 which requires signs prohibiting tobacco use to be displayed at all school entrances, and deletes option to designate a smoking area on campus.
  2. AR 3516.3 - Earthquake Emergency Procedure System: (AR revised) Minor revision made in regulation to change name of the California Emergency Management Agency to the California Governor's Office of Emergency Services, with the addition of information about updates for parents/guardians and the community.
  3. BP/AR 4112.2 - Certification: (BP revised) Policy updated to add requirement, as amended by the Every Student Succeeds Act (P.L. 114‐95), to notify parents/guardians of each student attending a school receiving Title I funds that they may request certain information regarding the qualifications of their child's teacher.
  4. BP/AR 4113 - Assignment: (BP revised) Policy updated to delete material re: assignment of teachers who meet the qualifications of "highly qualified" teachers, as those requirements were repealed by the Every Student Succeeds Act (ESSA) (P.L. 114‐95). Policy also revised to reflect the continuing requirement to describe in the Title I local educational agency plan how the district will address any disparities that result in low‐income or minority students being taught at higher rates by ineffective, inexperienced, or out‐of‐field teachers. Details reflecting the state's Compliance  Monitoring, Intervention and Sanctions program deleted as the CDE's ESSA transition plan indicates that districts will not be required to participate in that program in the 2016‐17 school year.
  5. BP/AR 4115 - Evaluation/Supervision:  (AR revised) Minor revision made in regulation to delete requirement that a teacher, in order to be evaluated on a five‐year schedule, must meet the qualifications of a "highly qualified" teacher if applicable for the position, as the highly qualified teacher requirements were repealed by the Every Student Succeeds Act (P.L. 114‐95).
  6. AR 4222 - Teacher Aides/Paraprofessionals: (AR revised; E deleted) Regulation updated to delete material on the qualifications and duties of paraprofessionals working in a program supported by Title I funds, as those requirements were repealed by the Every Student Succeeds Act (P.L. 114‐95). Regulation also consolidates options for the requirement that paraprofessionals demonstrate proficiency in reading, writing, and mathematics equivalent to or exceeding the proficiency required for high school seniors. Exhibit which provided a sample attestation of compliance with Title I paraprofessional requirements deleted.

Outcome: The Board did not discuss this item. It was moved to a future meeting. 

G. Report on OCR Case #09-17-1194 Website Accessibility

Staff was scheduled to present to the Board a report regarding OCR Case #09-17-1194, Website Accessibility. The report is due to a letter the school district received in February of 2017 from the Office for Civil Rights (OCR) alleging certain pages on the District website are not accessible to students and adults with disabilities, including, but not limited to, vision impairments. Since then, staff has had several conversations with the OCR and it was agreed to enter into a voluntary resolution agreement. Staff has learned the scope of the resolution agreement would include all District controlled web assets, including all school websites and other platforms under the control of PAUSD staff.  

The report requests guidance from the Board of Education regarding the following:

  • At what point should PAUSD enter into a voluntary resolution agreement?
  • What components of this process should involve Board action?  Approval of resolution agreement, creation/adoption of web content creation policies, selection of auditor, creation of a style guide, review/approval of corrective action plan, review/approval of training plan, review/approval of notice language, etc.

Outcome: The Board did not discuss this item. It was moved to a future meeting. 

H. Authorization to Extend Dark Optical Fiber Backbone License Agreement

The Board disccused authorizing staff to extend the existing contract with the City of Palo Alto for an additional five-year term. Network connectivity to all Palo Alto Unified locations is provided by the City of Palo Alto Utilities. The total monthly cost for all connections is $11,202, for a total five-year cost of $672,120.  It is expected that 40% of this cost be reimbursed on an annual basis from the FCC E-rate program.

Outcome: This item was for discussion only. It will come back to the Board for action at a future meeting as part of the Consent Calendar. 

I. Approval of Warrants

It was recommended to the Board to approve the warrants for February 2017 and March 2017 as presented. 

Outcome: The Board voted 5-0 approving the item. 

J. Declaration of Need for Emergency and Limited Assignment Permits for Certificated Employees

The Board was scheduled to discuss approving the Declaration of Need as presented. In order for school districts to request limited assignment and emergency permits for those certificated employees who do not have appropriate credentials, state regulations require each school district submit to the Commission on Teacher Credentialing (CTC) an annual Declaration of Need. This declaration is submitted in anticipation of any need that may develop throughout the year and therefore must cover all possibilities in terms of grade levels and subject areas. 

Outcome: The Board did not discuss this item. It was moved to a future meeting. 

K. AB1261 Pupil Discipline: Expulsions: Pupil Suicide Prevention

The Board discussed a letter to the Education Assembly Committee in support of this legislation, which would require school personnel to query a (7th-12th grade) student using substances to determine if they are suicidal or get an explanation on their substance usage, prior to expelling a student.  

Outcome: The Board voted 4-1 (Mr. Collins voted nay) approving the item. 

The April 18, 2017, Regularly Scheduled BOE Meeting adjourned at 10:48 PM. The next Regular Board Meeting is scheduled for Tuesday, May 9,  2017.  Learn more in the Board Meetings and Materials section. 

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