May 22, 2012 Press Release - Superintendent Statement on the Brown Act and Public Records Act Requests

As a public agency, Palo Alto Unified School District adheres to the California Public Records Act (CPRA) which requires that governmental records shall be disclosed to the public, upon request, unless there is a specific reason not to do so.  Permissible exemptions from disclosure include documents that invade an individual’s right to privacy (e.g., privacy in certain personnel, medical or student records) or hinder the government’s need to perform its assigned functions in a reasonably efficient manner (e.g., maintaining confidentiality of investigative records, official information, records related to pending litigation, and preliminary notes or memoranda).

PRA requests can be e-mailed to publicrecords@pausd.org or mailed to the following mailing adress:

Public Records Act Requests
Office of the Superintendent
Palo Alto Unified School District
25 Churchill Avenue
Palo Alto, CA 94306

Recent requests and the documents which were disclosed are available below.  Click on a link to obtain more detail.

Date of RequestRequested ByTopicStatusDisclosed Material
September 7, 2016ACLURequest related to surveillance technology and digital searchesIn progress 
August 23, 2016 Records relating to Policy Advisors including but not limited to Gary Gillmor and Lisa Gilmor.In progress 
August 12, 2016Kristen O'NeillRequest for details of all PAUSD employees including their first and last names, e-mail addresses, title/position and primary campus locationCompleted Hardcopy available for inspection at the District Office.
August 1, 2016William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of July 2016.In progressExpected Completion Date: September 30, 2016
July 5, 2016M. Doan from Wund3rkidRequest for personal contact information (mailing addresses) of parents of students enrolled in the Palo Alto Unified School DistrictCompletedConfidential information
July 1, 2016William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of June 2016.CompletedLink to files
June 20, 2016Palo Alto High School, CampanileRequest for the Friedman and Fulfrost report from the Phil Winston, Kevin Sharp and Mike Airo cases. CompletedLink to files
June 1, 2016William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of May 2016.CompletedLink to files
May 1, 2016William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of April 2016.CompletedLink to files
April 1, 2016William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of March 2016.CompletedLink to files
March 1, 2016William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of February 2016.CompletedLink to files
February 1, 2016William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of January 2016.CompletedLink to files
January 1, 2016William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of December 2015.CompletedLink to files
December 1, 2015William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of November 2015.CompletedLink to files
November 1, 2015William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of October 2015.CompletedLink to files
October 1, 2015William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of September 2015.CompletedLink to files
September 1, 2015William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for the month of August 2015.CompletedLink to files
August 1, 2015William Johnson, Palo Alto WeeklyRequest for all emails from Board members to Cabinet members and from Cabinet members to Board members for months April - July 2015. CompletedLink to files
April 2015William Johnson
Palo Alto Weekly
Emails between Board and Cabinet members for March 2015Completed March 2015[PDF]
March 2015William Johnson
Palo Alto Weekly
Emails between Board and Cabinet members for February 2015Completed February 2015[PDF]
February 2015William Johnson
Palo Alto Weekly
Emails between Board and Cabinet members for January 2015Completed January 2015[PDF]
January 2015William Johnson
Palo Alto Weekly
Emails between Board and Cabinet members for December 2014Completed December 2014[PDF]
December 2014William Johnson
Palo Alto Weekly
Emails between Board and Cabinet members for November 2014Completed November 2014[PDF]
May 22, 2015Angela Ruggiero
Daily Post
Emails to Superintendent regarding zero periodCompleted[PDF]
November 2014William Johnson
Palo Alto Weekly
Emails between Board and Cabinet members for October 2014Completed October 2014[PDF]
 Anne J. LumsdaineEnvironmental testing done by District since July 2012 Vista testing at JLSCompleted[PDF]
October 2014William Johnson
Palo Alto Weekly
Emails between Board and Cabinet members for September 2014Completed September 2014[PDF]
September 2014William Johnson
Palo Alto Weekly
Emails between Board and Cabinet members for August 2014Completed August 2014[PDF]
August 2014William Johnson
Palo Alto Weekly
Emails between Board and Cabinet members for July 2014Completed July 2014[PDF]
April 21, 2015Angela Ruggiero
Daily Post
Emails between Board members and Bill Johnson, PA Weekly, from March 1 to April 21, 2015Completed[PDF]
April 15, 2015Elena Kadvany
Palo Alto Weekly
All agreements for Dr. Kevin Skelly, Dr. Charles Young, and Mr. Phil WinstonCompleted - no documents for Winston[PDF]
April 14, 2015NAPCBidder List for Summer ProjectsCompleted[PDF]
April 14, 2015VariousLetters to Board Members and the Superintendent regarding zero period and sleepCompleted[PDF]
March 23, 2015Elena Kadvany
Palo Alto Weekly
All documents and emails regarding zero period or sleep deprivation from March 13-23, 2015Completes search on sleep - PRA complete[PDF]
March 31, 2015Jen Nowell
Daily Post
Documentation regarding posting of parking signage at PalyCompleted[PDF]
March 23, 2015Elena Kadvany
Palo Alto Weekly
All documents and emails regarding zero period or sleep deprivation from March 13-23, 2015Completes search on zero period only[PDF]
VariousGrade EdgeAP Scores for 2010-2012Completed[PDF]
January 15, 2015Elena Kadvany
Palo Alto Weekly
Documents and emails related to PAEA GrievanceCompleted[PDF]
VariousGrade Edge and Charlene WilsonGrade Distributions - 2010-11 through 2013-14 by subjectCompleted[PDF]
November 18, 2014Charlene WilsonCollege Board AP Summary Reports 2013, 2014Completed[PDF]
November 12. 2014Angela Ruggierio
Palo Alto Daily Post
Emails between Glenn "Max" McGee, Kim Diorio, and Denise Herrmann from September 11 - November 11, 2014Completed[PDF]
October 28, 2014William Johnson
Palo Alto Weekly
Emails between Glenn "Max" McGee and Barb MitchellCompleted[PDF]
September 15, 2014Elena Kadvany
Palo Alto Weekly
OCR ResolutionCompleted September 25, 2014[PDF]
June 2014William Johnson
Palo Alto Weekly
Emails between Board and Cabinet membersJune 2014[PDF]
May 2014William Johnson
Palo Alto Weekly
Emails between Board members and Cabinet membersMay 2014[PDF]
February 6, 2014Palo Alto WeeklyEnglish 9_9AFinal[PDF]
July 4, 2014Anne FoxStaff Development using Pleasanton Unified School District current or former employeesFinal[PDF]
July 4, 2014Anne FoxStaff Development using Pleasanton Unified School District current or former employees [PDF]First response.  More to follow.[PDF]
OngoingAngela Ruggiero
Palo Alto Daily Post
IC MessagesMay 2014[PDF]
OngoingAngela Ruggiero
Palo Alto Daily Post
IC MessagesApril 2014[PDF]
OngoingWilliam Johnson,
Palo Alto Weekly
Emails between Board members and Cabinet membersApril 2014[PDF]
February 6, 2014William Johnson,
Palo Alto Weekly
Bullying Policy feedbackNext set[PDF]
February 6, 2014William Johnson,
Palo Alto Weekly
Bullying Policy feedbackNext set[PDF]
 William Johnson,
Palo Alto Weekly
Emails between Kevin Skelly, superintendent, and Dora Dome, legal counsel regarding the Bullying Prevention policy (December 2013-March 2014)Complete[PDF]
OngoingWilliam Johnson,
Palo Alto Weekly
All emails between Board members and Cabinet membersMarch 2014[PDF]
 William Johnson,
Palo Alto Weekly
Investigation of sexual harassment allegations of an employee at Palo Alto High SchoolComplete[PDF]
OngoingWilliam Johnson,
Palo Alto Weekly
All emails between Board members and Cabinet membersFebruary 2014[PDF]
OngoingAngela Ruggiero
Palo Alto Daily Post
IC MessagesMarch 2013[PDF]
OngoingAngela Ruggiero
Palo Alto Daily Post
IC MessagesFebruary 2013[PDF]
OngoingAngela Ruggiero
Palo Alto Daily Post
IC MessagesJanuary 2013[PDF]
December 2013Angela Ruggiero
Palo Alto Daily Post
IC MessagesCompleted[PDF]
November 2013Angela Ruggiero
Palo Alto Daily Post
IC MessagesCompleted[PDF]
October 2013Angela Ruggiero
Palo Alto Daily Post
IC MessagesCompleted[PDF]
September 2013Angela Ruggiero
Palo Alto Daily Post
IC MessagesCompleted[PDF]
August 2013Angela Ruggiero
Palo Alto Daily Post
IC Messages Completed[PDF]
Jan 2014William Johnson,
Palo Alto Weekly
All emails between Board members and Cabinet membersCompleted[PDF]
Nov/Dec 2013William Johnson,
Palo Alto Weekly
All emails between Board members and Cabinet membersCompleted[PDF]
Nov/Dec  2013William Johnson,
Palo Alto Weekly
All emails between Board members and Cabinet membersCompleted[PDF]
February 18, 2014William Johnson
Palo Alto Weekly
"Transcripts of interviews with 'students of color'”Completed[PDF]
October 2013William Johnson,
Palo Alto Weekly
All emails between Board members and Cabinet membersCompleted[PDF]
NANAJoint Letter from CDE/CSBA regarding status of review of bullying policiesCompleted[PDF]
November 20, 2013William Johnson,
Palo Alto Weekly
Materials provided to district administrators, teachers and parents relating to how new complaints of bullying should be handled prior to adoption of new board policiesCompleted[PDF]
November 20, 2013William Johnson,
Palo Alto Weekly
Communications regarding California Department of Education pertaining to the special education auditCompleted[PDF]
September 2013William Johnson,
Palo Alto Weekly
All emails between Board members and Cabinet membersCompleted[PDF]
August 2013William Johnson,
Palo Alto Weekly
All emails between Board members and Cabinet membersCompleted[PDF]
July 2013Angela Ruggiero
The Daily Post
Total cost for the law firm representing the district of Office for Civil Rights Investigations for 2012 and 2013.Completed[PDF]
September 3, 2013Larry Caliste
School Research Project
List of all current teachers, faculty and staff of the Palo Alto Unified School District and to include the name, work mailing address, work email address and phone number.CompletedHard copy available for inspection
August 2013Angela Ruggiero,
Daily Post
Copies of documents from the Palo Alto Unified School District for all communications or written documents including infinite campus messages, these are mass emails sent out to large groups of parents by any administrator in the district. I also request all emails that you, Superintendent Skelly, send out to principals of schools regarding changes in school or district policies. We request that we receive these emails starting from Aug. 1, 2013 and future correspondences.Completed 
June 2012William Johnson,
Palo Alto Weekly
All emails between Board members and Cabinet membersCompletedLink to Dropbox of Files
May 7, 2013Angela Ruggiero,
Daily Post
Copies of documents from the Palo Alto Unified School District for all communications or written documents including emails, between the school district board members and the cabinet
members starting from April 1, 2013 and future correspondences.
CompletedPlease see link above
July 12, 2013Enrique MartinezRecords related to public works contracts that were awarded by the Palo Alto Unified School District under which R. Lowy Fire Protection, Inc. served as either the general contractor or a subcontractor, and performed work in connection with the execution of a public works project at any time from approximately August 2012 to the present.Completed(http://pausd-web.pausd.org/community/PublicRecordsRequest/downloads/Mart... -071213.pdf)
July 12, 2013Angela Ruggiero,
Daily Post
Documents relating to the total cost for the Palo Alto Unified School District for the U.S Department of Education, Office for Civil Rights investigations for 2012 and 2013 so far. This includes but is not limited to, school and district staff time spent being
interviewed by the Office for Civil Rights investigators, legal fees and any other related expenses.
Completed 8/22/13Hard copies of redacted legal bills are available in the Business Services office
June 23, 2013Wayne MartinA list of principals of the PAUSD schools for as far back as records exist including school name, start date and end date.Completed 7/17/13[PDF]
May 28, 2013Matthew W. JohnsonConstruction documents related to the Palo Alto High School New Classroom and Media Arts Project Completed 6/20/13Hard copies available in the Business office
May 7, 2013Catherine Kirkman- Data on a per-course basis on grade distribution, including but not limited to Ds and Fs awarded to Black and Latino students.   - Enrollment statistics for Black and Latino students in Honors or AP courses.  Completed 6/25/13MS Excel Icon
May 7, 2013Angela Ruggiero,
Daily Post
Copies of documents in possession of the Palo Alto Unified School District, or its attorneys, for all communications or written
documents including emails, between the District and the United States Office for Civil Rights pertaining to case #09-13-1195, #09- 11-1337 and #09-13-1224. This would include responses for OCR data requests received in the future for these cases.
The Daily Post also requests any future letters or correspondences from the OCR on any topic including new investigations of the district.
CompletedPlease see March 18 & 22 and April 12 requests below
April 22, 2013Lori Parrish, Tamalpais Union High School DistrictA copy of the organization chart for the IT department at PAUSDCompletedPlease contact Human Resources for inspection
April 16, 2013Angela Ruggiero,
Daily Post
Pre-K and K enrollment numbers for 2013-14 and Office for Civil Rights complaint letters for cases 09-13-1195 and 09-13-1224CompletedPlease contact the Central Attendance department for enrollment data
[PDF]     [PDF]
April 15, 2013Ken DauberThe underlying data for the strategic plan survey in a csv file or in electronic form of some kind, such as an Excel file.Completed    May 3, 2013MS Excel Icon   MS Excel Icon   MS Excel Icon
MS Excel Icon   MS Excel Icon
April 12, 2013William Johnson,
Palo Alto Weekly
1. All communications or other written documents, including emails, between the District and the Office for Civil Rights pertaining to OCR case #09-13-1195, including forthcoming responses to the OCR's "Data Request" dated April 10, 2013.
2. All communications or other written documents, including emails, between the District and the Office for Civil Rights pertaining to OCR case #09-13-1224, including responses to any OCR "Data Request" received in the future.
Completed1. [PDF]
2. [PDF]; the data request file can be obtained from the Human Resources department
April 9, 2013Kevin T. Snider,
Pacific Justice Institute
"Writings" regarding Day of Silence Covenant SigningCompleted[PDF]
April 1, 2013Angela Ruggiero,
Daily Post
Form 700s for all school board membersCompleted 4/8/13[PDF]
March 22, 2013William Johnson,
Palo Alto Weekly
All communications or other written documents, including emails, received since February 15, 2013 from the Department of Education Office for Civil Rights (OCR) pertaining to the materials submitted to OCR by the District, its employees or its attorneys pursuant to the Resolution Agreements for OCR case numbers 09-11-1337 and 09-12-1428.CompletedPlease see files for March 18 request below
March 18, 2013William Johnson,
Palo Alto Weekly
1. All documents provided to the U.S. Department of Education Office for Civil Rights (OCR) by the District (or its attorneys) pertaining to case numbers 09-11-1337 and 09-12-1428. 2.All communications or other written documents, including emails, related to the OCR complaint, investigation, Resolution Agreement, written findings and/or report in OCR case numbers 09-11-1337 and 09-12-1428 to or from Holly Wade. This request specifically does not include communications with the complainants. 3.All reports, findings, or decisions prepared by school site or district personnel pursuant to procedures set forth in PAUSD’s BP 5145.3 and AR 5145.7, including all the required reports made to the Superintendent or his designee pursuant to these policies, made between January 1, 2011 and today's date. 4.The log of complaints maintained by the district's compliance officer pursuant to the Uniform Complaint Procedure (AR 1312.3) showing all complaints made between January 1, 2011 and today's date. 5.All e-mails or other written communications sent to or from the Duveneck Elementary School principal , containing the words “bully,” “bullying,” “bullied,” “harass," harassing,” or “harassment” between January 1, 2011 and today’s date. 6.All e-mails or other written communications sent to or from the three middle school principals containing the words “bully,” “bullying,” “bullied,” “harass," harassing,” or “harassment” between January 1, 2011 and today’s date. 7.Calendars of Kevin Skelly, Charles Young and Holly Wade for April 30, 2012.Completed1/2. [PDF]  [PDF]
4. [PDF]
5. Dropbox link to responsive files
6. These emails are available in hard copy at the Superintendent's office
7. [PDF]
February 28, 2013Terri Lobdell,
Palo Alto Weekly
I'd like to be sure I understand that when Greg talks about data showing how successful the Solution Teams are, that there is actually no quantitative data or other written information (documentation, report, analysis, evaluation, surveys, communications from students or parents, etc.) about Jordan's experience and results with this Solution Team approach. If there is written data or other written information about the Solution Tetam experience or results, I'd obviously be interested in seeing a copy of it; by this inquiry, I hereby request copies of any such data or documents pursuant to the Public Records Act.Completed All documents requested were confidential
February 27, 2013Kristen O'Neill,
Data Research Partners
A listing of all Palo Alto Unified School District’s employees first, middle and last names including their title/position, and primary campus location.Completed 3/7/13Hard copies available in the Human Resources office
February 11, 2013William Johnson,
Palo Alto Weekly
Legal bills from Lozano Smith and Fagen Friedman and FulfrostCompleted 2/26/13Hard copies available in the Business office
February 6, 2013Bay Area News GroupAnnual request for cost of compensation for all full and part time employees and all elected and appointed officials of Palo Alto Unified School District for calendar year 2012.CompletedPlease contact Human Resources to obtain this data
January 31, 2013William Johnson,
Palo Alto Weekly
1.All Resolution Agreements executed by Kevin Skelly with the U.S. Department of Education Office of Civil Rights (OCR) between January 1, 2008 and today’s date.
2.All letters from the Office of Civil Rights to Kevin Skelly that include complaints or allegations against PAUSD or findings of OCR investigations related to the above-referenced Resolution Agreements.
Completed 2/5/13 and 2/19/13 [PDF]
January 7, 2013Terri Lobdell,
Palo Alto Weekly
All the data from Infinite Campus for the secondary schools (middle and high) for the past three years (starting with 2010-11) recorded in the 10 categories: bullying, harassment, disruption, defied authority, roughhousing, teasing, caused physical injury; caused, attempted, or threatened physical injury; other, property damageCompleted 
December 3, 2012Marc BabinDocuments sufficient to establish, for each grade K through twelfth, inclusive, the number of minutes of physical education each ten schooldays provided to studentsCompleted 12/18/12[PDF]
November 8, 2012Jennifer A. Reisch, Equal Rights AdvocatesTitle XI related documentation for the District.Completed 12/5/12Link to Google Drive repository of files

September 8, September 17 and December 14, 2012
Terri Lobdell,
Palo Alto Weekly
Survey Data Needed:
• PARC survey results from JLS (2008-date). Also, the PowerPoint presentation of the resultsfor Terman and Jordan is one helpful way to look at the issue, but as we discussed, we’d also like to look at the raw survey data. PerhapsDiana Wilmot could be helpful with getting us this. Let me know.
• PARC survey results for Gunn and Paly since 2008.
• Most recent CHKS survey results. 
Documentation of Bullying Incidents:
• Documents recording, presenting or discussing the number and/or type of bullying incidents reported within the district in the past five years.
District Communications with School Sites about Bullying Prevention, Policies and Procedures: 
• Written communications during the past five years between the district and the school sites (principals, teachers, guidance counselors or other professional staff) regarding anti-bullying policies, programs, trainings, reporting and complaint procedures, interventions in bullying incidents, disciplinary or other corrective measures to be utilized in bullying situations, criteria for when to contact district officials about a bullying situation, and any other matter regarding the subject of bullying policy, trainings and procedures for handling bullying reports and incidents.
Bullying Prevention Efforts:
• Documents that summarize, describe or discuss what the various Palo Alto schools are doing in terms of bullying prevention programs, efforts and initiatives within the past five years.
 
Completed 10/1/12, 10/4/12, 10/11/12, 10/18/12, 10/23/12, 11/5/12, 12/10/12 and 1/16/13[PDF]
June 11, 2012Ken DauberAll documents and communications mentioning or on the topics of guidance counseling, the Gunn Review Workgroup or other committees relating to guidance counseling, teacher advisory, communications with Palo Alto high school on the topic of guidance counseling and/or teacher advisory, We Can Do Better Palo Alto, Ken Dauber, Michele Dauber, Shashank Joshi, and the PAUSD school board between March 25 and June 11, involving 25 PAUSD staff members.[PDF]Completed July 26, 2012[PDF]
May 22, 2012Ken DauberAll communications with PAUSD staff sent between May 1 and 22 that mention Ken Dauber, Michele Dauber, or any other members of We Can Do Better Palo Alto identified as such. [PDF]CompletedRequest too broad
May 17, 2012Ken DauberCopies of all communications sent between Katya Villalobos and staff about comparisons between student survey responses at Paly vs. Gunn, the Gunn counseling improvements, the committee formed, the membership of that committee, and all reactions received. [PDF]Completed[PDF]  [PDF] [PDF]
May 16, 2012Ken DauberAll communications relating to an email to the Board from the Superintendent dated April 10, 2012, entitled "Publication about district activities." [PDF]Completed July 26, 2012[PDF] [PDF]
May 16, 2012Jen Nowell,
Palo Alto Daily Post
Past two years of confidential weeklies from Kevin Skelly to the Board [PDF]Completed July 2, 2012[PDF]  [PDF] 
May 14, 2012Ken DauberAll communications between the Board and district staff and other Board members on the subject of the "Gunn Guidance Services" email, including but not limited to any drafts or review requests sent to you prior to the sending of the email [PDF]Completed[PDF]
May 8, 2012William Johnson,
Palo Alto Weekly
All Confidential Weekly memos since March 2011 and other non-public communication since March 2012 between Kevin Skelly and the Board of Education; all communications between Katya Villalobos regarding Counseling Programs, Challenge Success and Denise Pope since March 2012 [PDF]Completed[PDF] [PDF] [PDF] [PDF] [PDF] [PDF] [PDF] [PDF] [PDF]
May 6, 2012Michele DauberAll forms of communications and work product relating to twelve topics between PAUSD staff members, PAUSD Board members and the PTAC officers from August 1, 2011 to May 6, 2012 [PDF]Completed July 26, 2012[PDF]  [PDF] [PDF]  [PDF] [PDF]  [PDF]   [PDF]  [PDF] [PDF] [PDF] [PDF] [PDF] [PDF] [PDF] [PDF] [PDF] [PDF] [PDF] [PDF] [PDF][PDF] [PDF]  [PDF]   [PDF]  [PDF]
May 1, 2012Ken DauberEmail communication between District consultant Kelun Zhang and PAUSD staff [PDF]Completed May 21, 2012[PDF]  [PDF]
April 23, 2012Ken DauberEmail communication between Board member Barb Mitchell and PAUSD staff between April 1-23, 2012 [PDF]Completed May 14, 2012[PDF]  [PDF]  [PDF]