School facilities are provided primarily for the education of students and that use will always be given first priority.  District facilities may be available for community use when the activity is consistent with the best interests of the District and does not interfere with the regular conduct of the educational program or district operations. 

All provisions listed herein, the CIVIC CENTER ACT (Education Code Section 38130-38139) and all Palo Alto Unified School District POLICIES and REGULATIONS apply to all permits.  


  1. Register at  The lead time for all requests is 35-days.
  2. Complete and submit the Application and Permit for Use of Facilities.  All fees are payable at the time of application.  Applications must include set-up, take down and clean-up time within the hours of the permit request.
  3. Complete the Facility Rental Addendum for Energy Conservation and Waste Management. 
  4. Upload the insurance along with the application.
  5. An email will be sent to the applicant once the use permit is approved.
  6. Once the application has been submitted, allow up to 10 business days for it to be reviewed and approved.
  7. Event occurs.
  8. The invoice will be provided by the school office.
  9. All fees related to Facility Use Permits shall be deposited with the Accounting Departments-Accounts Receivable.

Insurance Requirements for use of Palo Alto Unified School District Facilities.  Use Permits will not be approved until insurance is uploaded to your Civic Permits account under the "insurance" tab, no less than two weeks prior to your requested first date of use AND until all insurance requirements are met.

  • ACORD Form 25 must be completed by Insurance Broker or Agent.
  • Bodily Injury $1,000,000 per occurrence.
  • Property Damage $1,000,000 per occurrence.
  • Sexual Assault / Molestation $1,000,000 per occurrence.
  • Additional Insured Endorsement:  The Palo Alto Unified School District, Board of Trustees, its officers, agents, employees and volunteers are named as additional insureds.
  • Cancellation Clause: Should any part of the coverages be canceled or have changes in coverage before the expiration date, the issuing company will mail 30 days written notice to the Certificate Holder.
  • The insurance coverage cannot exclude either participants or spectators.
  • If your organization contracts with outside vendors to provide services during your rental, the vendor also must provide a Certificate of Insurance with same requirements.
  • In the description of operations on the certificate of insurance, it must have the following language: "The insurance provided does not contain any exclusions and/or limitations of coverage for mental, physical, emotional and/or sexual abuse including molestation."
  • The address for additional insured should be:  Palo Alto Unified School District, 25 Churchill Avenue, Palo Alto CA  94306