The state of California requires school districts to collect and maintain various information on students they serve. In addition to the information required by the state, local policies and practices require additional questions to ensure the smooth operation of all schools. The Online Registration/Annual Data Update process occurs once annually, and serves to combine as many of the notices, mandates, and consent forms into a single process.

Palo Alto Unified uses the Infinite Campus software platform to manage the official information related to the educational processes. This platform stores the official records for the district, and as such, it's important to ensure the information entered is accurate.

To account for the wide variety of modern family situations, the sections are organized by household, parent, and student. Each section can have one or more entries. The questions are arranged specifically relevant to each section, as answers could be different for two children in the same household, or two parents in a split family situation.

Listed below is the same text that exists in the actual application. You can preview the information on this page, or simply view it when completing the application.

For new registrations, please refer to the Registration section of our site. For returning students, the application can be accessed only during the Annual Data Update window by clicking the inbox message link inside the Infinite Campus Portal.

OLR – Demographics

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Household

Households are defined as physical locations where a family lives. A student can have multiple households in certain situations. The following information is collected for each household:

  • Primary Phone
  • Housing
    • The following residency questions are intended to address the McKinney-Vento Act.  The McKinney-Vento Act provides services and supports for children and youth experiencing homelessness and transitional housing.  The answers to these questions will help determine eligibility to services provided through McKinney-Vento.
    • Is your current address a temporary living arrangement? Is this temporary living arrangement due to loss of housing or economic hardship?
      Housing
      If the answer is yes, there is an explanation for how to proceed:
    • Is this temporary living arrangement due to loss of housing or economic hardship?
    • In the following section, you will be asked to provide a current address where you may receive mail. If you do not have such an address, please enter the last known address at which you received mail.
    • Housing (cont.)
  • Residency Declaration
    • California law (Education Code section 48200) and District Administrative Regulation 5111.21  require that a student’s parent(s) or legal guardian(s) reside(s) within the Palo Alto Unified School District.
    • I declare under penalty of perjury under the laws of the State of California that the address information below is my residence, and that my student and I reside (live) at this address. I agree to notify PAUSD Registration Services should my student, or I, move from this address. I understand that PAUSD will actively investigate all cases where it has reason to believe this information is false, and that my child will be removed from a PAUSD school if investigations reveal that false information has been provided. I also understand that providing false information is punishable by fine and/or prison term per California Penal Code 118 and 126.
      • For McKinney-Vento:
        I declare under penalty of perjury under the laws of the State of California that the address information below is accurate. I agree to notify PAUSD Registration Services should this information change.
        Residency Declaration
  • Home Address
    • *Please verify or add the information below. Please update any information that is incorrect.
    • If the address was loaded from the Portal, this message will show:
      • Check the box if the address listed above  is no longer current.
    • Address fields: Street Number, Prefix (North, South, East, West), Street Name,
      Street Abbreviation, Direction (North, South, East, West), Apartment, 
      City, State, Zip, Zip Extension (+4), County (e.g. Santa Clara)
      Home Address
  • Mailing Address
    • If mail should be sent to an address other than your residence, use the address editor below to enter it. You will see the formatted postal address below in the viewer. Once your address appears as it should on U.S. Postal Mail, please click "Save".
    • If there is only one address for mail, check this box:
      • The household has no separate Mailing Address

Mailing Address

  • If mail should be sent to an address other than your residence, use the address editor below to enter it. You will see the formatted postal address below in the viewer. Once your address appears as it should on U.S. Postal Mail, please click "Save".
    • Address fields are the same as residential addresses with one exception:
      • Post Office Box is added. If this is checked, the Street Number field will be interpreted as the P.O. Box number.

Mailing Address (cont.)

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Parent

Parents/guardians should be listed individually. This allows for appropriate access and communication preferences to be set for each specific parent/guardian. The following information is collected for each parent/guardian:

  • Demographics & Custody
    • Enter the information for this parent. Please review and complete the following:
    • First and Last Name (required)
    • Middle Name, Suffix
    • Gender (currently required)
    • Special custody arrangements
      • If this does not apply to your family, please leave this field blank. Even "N/A" or "None" will generate a warning to school staff. 
      • If special custody arrangements have been given, custody calendar and court custody documents must be supplied to Registration Services.  (https://www.pausd.org/custody-situations)
    • Does the parent live at this address?
      • This question refers to the address listed below the question, which is the address in the Household section. It is considered to be the address for the student(s) in the household.
        Parent Demographics
  • Contact Information
    • Enter the contact information and how you'd prefer to receive the different types of email messages the schools will send you. If nothing is selected, the General checkbox will be checked for you, if any email address is available.
    • If his parent does not have an email address, check the "Has no e-mail" box.
    • Description of contact preferences is listed below
    • Please select the language you would like to use for mail/email messages.
      Parent Contact Information
  • Additional Information (Employer, Occupation, Parent education level)
    • Most schools provide electronic (pdf) versions of report cards. If you would like to receive a paper report cards delivered home, select "No" in that section.
      Parent Additional Information
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Contact Preference Categories

The following categories apply to parent/guardian contacts. They are used to determine which types of messages are sent to specific contacts entered.

Emergency - Marking this checkbox will use this method of contact for emergency messages

High Priority - Marking this checkbox will use this method of contact for messages labeled as High Priority Notification.

Attendance - Marking this checkbox will use this method of contact for attendance messages, such as those sent by the Attendance Dialer Wizard.

Behavior - Marking this checkbox will use this method of contact for behavior messages, such as those sent by the Behavior Messenger Wizard.

General - Marking this checkbox will use this method of contact for general school messages, such as those sent by the school or district.

Private - Mark if number should be listed as private

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Other Household Members

This section is included to assist in the planning for students that may attend PAUSD schools in the future. Please include children in this section that do not currently attend PAUSD schools.

Other Household

Click "Add New Household Member":

  • Enter first and last Name and gender (required)
  • Include middle name, suffix, birth date current grade and school (not in PAUSD)

Other Household Member

OLR – Student

The Student section of the application needs to be completed/reviewed annually for each child attending Palo Alto Unified Schools. The contents of the application are listed below, as are attachments that are required for various reasons.

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Demographics

There will be a few steps for each student you enter. The first is general demographic information. Please verify or add the information below. Please update any information that is incorrect. Please enter the student's name exactly as it appears on the birth certificate. If your student has two last names, please enter both in the box marked "last name".

  • First name, last name, gender, birth date and enrollment grade (required)
    • Name must be entered as it is on birth document(s)
  • Middle name, suffix, nickname, student cell number, student email address are optional
  • If your child is usually called by a different name, please enter that in the Nickname field.
  • Does this student have access to a computer (laptop or desktop rather than smart phone or tablet only) at home? (Yes/No required)
  • Does this student have access to the internet from home? (Yes/No required)

Student Demographics

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Student Housing

This section requests more information about temporary housing, if applicable.

  • Did you answer Yes to the temporary housing question in the Household tab?

Student Housing
If the answer is yes, the screen will add additional questions:

  • Where is this student presently living?
    • In a motel
    • In a shelter
    • With more than one family in a house or apartment
    • Moving from place to place
    • Car, park, campsite or other public space
    • House or apartment with excessive occupancy
    • Awaiting foster youth placement
  • Which of these describes the living conditions?
    • Substandard with safety violations, lack of electricity, lack of running water or lack of cooking facilities
    • Safe with electricity, running water and cooking facilities
  • Which of these describes the amount of space available?
    • Overcrowded, with more than three people per room
    • Setting has enough space, with no more than three people per room

Student Transitional Housing Description

Student Living Conditions

Student Housing Space Allowance

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Race/Ethnicity

This section requests race/ethnicity information for students entering or reentering PAUSD schools. This section is read-only for current students.
Race/Ethnicity
 

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Relationships

For Parent/Guardian relationships, select the appropriate relationship with the student from the dropdown menu. Alternatively, If there is a person on the list of parents/guardians who is not related to this specific student, check the “No Relationship” box. This will remove any existing relationship that is listed in the system between the student and this adult.

Enter the contact sequence, starting with 1, to indicate which person to contact first when needed. The first contact should be the one most likely to be available to be contacted.

  • Secondary Household  -  Marking this checkbox will indicate that the student has a secondary household membership with this person; if the checkbox is not showing, this parent/guardian lives in the primary household.
  • Contact Sequence  - Adding a sequence number on contacts will prompt district staff to contact these persons in the order that you specify. Parent/Guardians should start with a sequence of 1.
  • No Relationship - Marking this checkbox will indicate that this person does not share a relationship to the student. By checking this checkbox you are indicating that this person no longer has a relationship to the student. The relationship will be ended if one exists.


 Parent/Guardian
If there are additional students or other household members, they will will be in a similar section:
Student Relationship within Household

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Emergency Contacts

In this section, provide three or four emergency contacts for this student. These should be additional people to call if the parents/guardians cannot be reached. Name, one phone number, and address are required for each.
Emergency Contacts

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Home Language Survey

The California Education Code contains legal requirements which direct schools to assess the English language proficiency of students. The process begins with determining the language(s) spoken in the home of each student. The responses to the home language survey will assist in determining if a student’s proficiency in English should be tested. This information is essential in order for the school to provide adequate instructional programs and services.

As parents or guardians, your cooperation is requested in complying with these requirements. Please respond to each of the four questions listed below as accurately as possible.  For each question, write the name(s) of the language(s) that apply in the space provided.  Please do not leave any question unanswered. If an error is made completing this home language survey, you may request correction before your student’s English proficiency is assessed.

Home Language Survey

 

Has your child ever attended a California public school or charter school at the kindergarten level or higher?  If not, you will see this:


If a language other than English is listed in questions 1-3, the student will be REQUIRED to take California’s English Language Proficiency test.

  • Which language did your child learn when he/she first began to talk?
  • Which language does your child most frequently speak at home?    
  • Which language do you (the parents or guardians) most frequently use    
    when speaking with your child?
  • Which language is most often spoken by adults in the home?    (parents, guardians, grandparents, or any other adults)

Language Survey Questions

 

Translated versions of the HLS are located in the “Who Participates in ELD Classes” section: https://www.pausd.org/programs/english-learner-program

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Previous Schools

In this section, enter previous schools where students have attended. The dates student entered a US school and/or California school refer only to Kindergarten or higher grades.

If student is starting kindergarten or has not been in US or California schools prior to this registration, use the first day the student is expected to attend as the "Date Entered."

Other fields:

  • Is your student currently suspended or expelled from another school?
  • Date Entered U.S.
  • Date Entered California Public School

Previous Schools

 

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Special Education

Has this student ever received any of the following services in this or any other district?

  • Does your student have a current IEP?
  • Does your student have a current 504 plan?

Please bring a copy of any Educational Services plan with documents to Registration Services.


Special Education

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Family History

Family history of learning disabilities may be predictive of future student education needs.

  • Is there a history of a family member with reading  or print-based disabilities (e.g. Dyslexia/Reading/Spelling/Dysgraphia)?
  • Is there a history of a family member with other learning or developmental/health difficulties or disabilities (e.g. Dyscalculia/Mathematics; Autism; Emotional/Behavioral (including ADD/ADHD)?
  • Was your child late to develop in any milestone area (i.e.  Speech, Walking, etc.)?

No family history of learning disabilities

 

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Health Services - Emergency Information

Emergency Information

  • Primary Care Physician/Provider name and phone
  • Dentist name and phone
  • Orthodontist name and phone
  • Insurance
    • Provider/Company
    • Insurer name
    • Group number
    • ID Number
  • Does the student use visual/audio aids?
    • Glasses
    • Contact lenses
    • Hearing Aids
    • Cochlear implant

List for emergency medical, dental, insurance with phone numbers, daycare, vision and hearing aids

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Health Services - Medical or Mental Health Conditions

If your child has no medical or mental health conditions, check the box and click Next.
No Medical or Mental Health Conditions

If your child has one or more conditions that the school should be aware of, select from the dropdown. In some cases, a second dropdown will appear where you can select more detail about that condition, e.g. for Allergy, the dropdown will contain common allergens.
Health Conditions

If one or more conditions is life-threatening or requires a treatment plan at school, select the forms from the Health Services page  required for the school to be able to best manage these conditions.

 

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Health Services - Medications and Immunizations

Parents must provide their child’s Immunization Record as proof of immunization at the time of registration. Students newly enrolling into a school in Santa Clara County are required to have their healthcare provider complete a TB Risk Assessment for School Entry form. This form is available on the Health Requirements webpage.


Please add any medication the student takes that the school will need to know about. 
Medications

If there are none, please check the box.
No Medications

 

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Oral Health Assessment

A dental check-up is required by May 31st of a student's first year in a California public school.


Oral Health Notice

Oral Health Policy

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Student Nutrition Services

Application and information regarding availability of free and reduced priced meals for enrolled students. 

The Free and Reduced-Price Meals Program is available to families who qualify.

  • To learn more and/or to apply, click here.
  • If interested, check the box: I am interested in the Free and Reduced-Price Meal Program

Nutrition Services
Student Nutrition Services

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Memorandum of Understanding: School Assignment

 This section asks that you to read and acknowledge that you understand the policy of school placement in the district.

  • By clicking the box, you (the parent/guardian) acknowledge that your child is not guaranteed enrollment in his or her neighborhood school. If there is no space available in the neighborhood school for your child's grade level, your student will be placed at the next-nearest school (that has space) within the district. Your child will be placed on a wait-list for return to the neighborhood school when an opening occurs.


MOU School Assignment

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Library Card

PAUSD and the Palo Alto City Library (PACL) have partnered to make the “Student Asset Card,” a dual PAUSD school library card and a fully functioning PACL card.

All PAUSD students are eligible for this free program. For the Student Asset Card to be created, PAUSD will provide the PACL with your child’s directory information including: Student name, address, telephone number, date of birth, email address, grade level, and library barcode number. If your child already has a PACL card, this additional account will be created, allowing your child to access PACL resources while at school.

For youth cardholders, parents and/or guardians must accept responsibility for all items checked out from the PACL. By not opting out of this program you are also agreeing to follow all guidelines of the Palo Alto City Library. This includes sharing primary parent name and email with PACL in order to establish borrowing privileges.

Details can be found on the PACL website: 
https://library.cityofpaloalto.org/library-policies/

Library Card

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Palo Alto Reality Check Survey

The Palo Alto Reality Check (PARC) middle school survey is administered in grades 6th-8th on a yearly basis. School and health related behaviors experiences and attitudes are examined. The PARC survey focuses on student reports and perceptions of what is typical behavior among their peers related to bullying and drug and alcohol use. The survey is based on questions found in earlier surveys (MOST of US Youth Survey) as well as current surveys (California Healthy Kids Survey).

The form for elementary students requires a choice of allowed or not allow to have the student fill out the survey.
Palo Alto Reality Check (5th)
The form for secondary students requires action to opt out if the student is not allowed to take the survey.
Palo Alto Reality Check 6up

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CA Healthy Kids Survey

Palo Alto Unified School District administers the California Healthy Kids Survey (CHKS) every other year at grades 5, 7, 9 and 11. The CHKS is the largest statewide survey of resiliency, protective factors, and at risk behaviors in the nation and has led to a better understanding of the relationship between students' health behaviors and academic performance. The CHKS is acknowledged as a critical component of school improvement efforts to help guide the selection and development of effective health and prevention programs. For more information visit CHKS.
The form for elementary students requires a choice of allowed or not allow to have the student fill out the survey.
California Healthy Kids Survey 5th
The form for secondary students requires action to opt out if the student is not allowed to take the survey.
California Healthy Kids Survey

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Developmental Assets Survey

Developmental Assets are defined as the positive values, relationships and experiences that help youth and teens succeed and thrive. The Developmental Assets framework identifies 41 essential elements for supporting the health, resiliency, and overall well-being of youth within their communities. Research shows a significant correlation between higher number of assets and positive indicators, such as school performance and resiliency, and lower numbers of assets and increased risk-taking behaviors such as drug and alcohol use. The framework has been adopted by the Palo Alto Unified School District, the City, YMCA, Youth Community Services and many other youth-serving agencies. You can find more information about the Developmental Assets at Project Cornerstone (http://www.projectcornerstone.org).
The form for elementary students requires a choice of allowed or not allow to have the student fill out the survey.
Developmental Assets
The form for secondary students requires action to opt out if the student is not allowed to take the survey.
Developmental Assets

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CAASPP

 This section asks that you to read and acknowledge that you understand the policy of the California Department of Education concerning CAASPP testing.

Read and acknowledge the following statement:

  • Education Code section 60615 states that parents/guardians may annually submit a written request to the principal of their student’s school to excuse their child from any or all parts of the California Assessment of Student Performance and Progress (CAASPP) Summative Assessments for the school year.  We encourage parents to contact the principal’s office with any questions they may have about the assessments or their child’s participation.


CAASPP

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Media Release

Please read this linked document regarding release and authorization to use student images and student work. Note: This does not apply to Yearbooks or the School Newspaper.

Media Release Policy

  • Yes - I consent to the School and/or District's use of my child’s photograph, voice and/or name in various media projects.
  • No - I do not consent to the School and/or District's use of my child’s photograph, voice and/or name in various media projects.

Additionally, there is a choice of whether to allow the School and/or District to share student images and/or student work with Palo Alto PTA and Palo Alto Partners in Education Foundation:

  •  Yes - the School and/or District may share my child's photograph, voice and/or video recording with the Palo Alto PTA and Palo Alto Partners in Education Foundation for use in various media projects.

  •  No - the School and/or District may NOT share my child's photograph, voice and/or video recording with the Palo Alto PTA and Palo Alto Partners in Education Foundation for use in various media projects.

Media Release

 

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Palo Alto PTA

Your school's PTA consists of parent volunteers that organize programs and activities benefiting students, families, and school staff. Various consents are required:

  • Will you allow PAUSD to provide your contact information to your school's PTA, for the purpose of informing you of programs and activities both school-sponsored and PTA-sponsored? (NOTE: choosing "NO" also means your family information can NOT be included in your child's school directory.)

PTA
The the first choice is Yes, the form expands to show this:

  • Will you allow PAUSD to provide your contact information to your school's PTA, for inclusion in your child's school directory (provided ONLY to families attending your child's school)?
  • I consent to the PTA's use of my child's photograph, voice, and/or video recording in various media projects.

PTA

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Partners in Education

Palo Alto Partners in Education (PiE):  Our local education foundation that
supports all PAUSD schools by providing funds for caring aides and
specialists in the classroom, more counseling, arts and sciences, and
programs that support 21st century learning for all students.  PiE helps principals provide the education our community expects and our children
deserve.

Click here for more information about PiE

You will be asked yes or no to the following statements:

  • Please share my information with PiE (sharing your information with PiE will ensure that you receive a tax receipt.   Even if you share your data, you can opt out of communications with PiE if you prefer).
  • I consent to the Partners in Education’s (PiE's) use of my child's photograph, voice, and/or video recording in various media projects.

Partners in Education

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Recruitment Opt Out

The purpose of this section is to inform you of a Federal Law that impacts all high schools. Section 9528 of the "No Child Left Behind" Act of 2001 requires schools to disclose names, addresses and telephone numbers of high school students to military recruiters upon request, unless parents request that such information not be released. The school must notify parents of their right to request that information not be released. This serves as that notification.
Check the box if you do not want your child’s contact information released to the U.S. Military.
Recruitment Opt Out