The state of California requires school districts to collect and maintain various information on students they serve. In addition to the information required by the state, local policies and practices require additional questions to ensure the smooth operation of all schools. The Online Registration/Annual Data Update process occurs once annually, and serves to combine as many of the notices, mandates, and consent forms into a single process.

Palo Alto Unified uses the Infinite Campus software platform to manage the official information related to the educational processes. This platform stores the official records for the district, and as such, it's important to ensure the information entered is accurate.

To account for the wide variety of modern family situations, the sections are organized by household, parent, and student. Each section can have one or more entries. The questions are arranged specifically relevant to each section, as answers could be different for two children in the same household, or two parents in a split family situation.

Listed below is the same text that exists in the actual application. You can preview the information on this page, or simply view it when completing the application.

For new registrations, please refer to the Registration section of our site. For returning students, the application can be accessed only during the Annual Data Update window by clicking the inbox message link inside the Infinite Campus Portal.

OLR Sections

OLR – Demographics

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Household

Households are defined as physical locations where a family lives. A student can have multiple households in certain situations. The following information is collected for each household:

  • Home Phone
  • Home Address
  • Mailing Address
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Parent

Parents/guardians should be listed individually. This allows for appropriate access and communication preferences to be set for each specific parent/guardian. The following information is collected for each parent/guardian:

  • Demographics & Custody
  • Contact Information
  • Additional Information (Employer, Occupation, Parent education level)
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Emergency Contacts

Three additional emergency contacts are required. These additional contacts should not include the parent/guardians listed above. Please include one emergency contact from out of the local Bay Area. The following information is collected for each emergency contact:

  • Demographics
  • Contact Information
  • Address Verification
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Other Household Members

This section is included to assist in the planning for students that may attend PAUSD schools in the future. Please include children in this section that do not currently attend PAUSD schools.

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Contact Preference Categories

The following categories apply to household and parent contacts. They are used to determine which types of messages are sent to specific contacts entered.

Emergency - Marking this checkbox will use this method of contact for emergency messages

High Priority - Marking this checkbox will use this method of contact for messages labeled as High Priority Notification.

Attendance - Marking this checkbox will use this method of contact for attendance messages, such as those sent by the Attendance Dialer Wizard.

Behavior - Marking this checkbox will use this method of contact for behavior messages, such as those sent by the Behavior Messenger Wizard.

General - Marking this checkbox will use this method of contact for general school messages, such as those sent by the school or district.

Private - Mark if number should be listed as private

OLR – Student

The Student section of the application needs to be completed/reviewed annually for each child attending Palo Alto Unified Schools. The contents of the application are listed below, as are attachments that are required for various reasons.

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Demographics

This form will contain student name, gender and birth date. The student name will be entered as it is on his/her birth documents. If your child is usually called by a different name, please enter that in the Nickname field. There are two additional questions about access to the internet and a computer in the home.

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Relationships

Select the appropriate relationship with the student from the dropdown menu. Alternatively, If there is a person on the list of parents/guardians who is not related to this specific student, check the “No Relationship” box. This will remove any existing relationship that is listed in the system between the student and this adult.

Enter the contact sequence, starting with 1, to indicate which person to contact first when needed. The first contact should be the one most likely to be available to be contacted.

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Health Services - Emergency Information

In this form, enter the Primary Care Provider and Phone. If available, enter the Dentist and/or Orthodontist and phones and insurance information.

Indicate by checking the boxes if the child wears glasses, contacts, hearing aids or cochlear implants. 

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Health Services - Medical or Mental Health Conditions

If your child has no medical or mental health conditions, check both boxes and click Next.

If your child has one or more conditions that the school should be aware of, select from the dropdown. In some cases, a second dropdown will appear where you can select more detail about that condition, e.g. for Allergy, the dropdown will contain common allergens.

If one or more conditions is life-threatening or requires a treatment plan at school, use the links below the conditions to select the forms required for the school to be able to best manage these conditions.

Anaphylactic Reaction Form - Elementary
Anaphylactic Reaction Form - Secondary
Asthma Form
Seizures Form

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Health Services - Medications and Immunizations

Mantoux TB Test or TB Risk Assessment Form MUST be completed/administered in the United States. 

Effective for the 2016/17 school year, immunizations waivers will no longer be accepted for new students entering Transitional Kindergarten, Kindergarten, or 7th grade. A physician’s letter indicating the child cannot be immunized due to medical reasons is required in order to obtain an immunization waiver. 

On this form, indicate if there are medications your child takes regularly and/or any that will need to be taken at school. Please include the instructions for administering the medication.

For any medication required during school hours, use the following form for the school to be able to best manage these medications. 

Medication Form

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CAASPP

Education Code section 60615 states that parents/guardians may annually submit a written request to the principal of their student’s school to excuse their child from any or all parts of the California Assessment of Student Performance and Progress (CAASPP) Summative Assessments for the school year. We encourage parents to contact the principal’s office with any questions they may have about the assessments or their child’s participation.

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Media Release

Please review the Media Release Agreement and select from the options listed on the form. The first selection is to grant consent to the School and/or District's use of photographs, voice, and/or name in various media projects. The second selection is consent for the School and/or District to share photographs, voice, and/or video recording with the Palo Alto PTA and the Palo Alto Partners in Education for use in various media projects.

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Education Information

Has this student ever received any of the following services in this or any other district?

Individualized Education Plan (IEP)
504 Plan

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Memorandum of Understanding: School Assignment

 I understand that my child is not guaranteed enrollment in his or her neighborhood school. If there is no space available in the neighborhood school for your child's grade level, another school within the Palo Alto Unified School District will be designated. Your child will be placed on a wait-list for return to the neighborhood school when an opening occurs.

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Student Nutrition Services

Application and information regarding availability of free and reduced priced meals for enrolled students. When this information is available, please send it to me.
Student Nutrition Services

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Oral Health Assessment

A dental check-up is required by May 31st of a student's first year in a California public school. If you have not yet submitted an Oral Health Assessment form, please complete the form and return to the Central Attendance Office.

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Palo Alto PTA

Your school's PTA consists of parent volunteers that organize programs and activities benefitting students, families, and school staff. Various consents are required. They are included here for your convenience.

  • Consent to provide your contact information to your school's PTA, for the purpose of informing you of programs and activities both school-sponsored and PTA-sponsored
  • Consent to provide your contact information to your school's PTA, for inclusion in your child's school directory (provided ONLY to families attending your child's school)
  • Consent to the PTA's use of my child's photograph, voice, and/or video recording in various media projects
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Partners in Education

Our local education foundation that supports all PAUSD schools by providing funds for caring aides and specialists in the classroom, more counseling, arts and sciences, and programs that support 21st century learning for all students. PiE helps the District provide the education our community expects and our children deserve. Various consents are required. They are included here for your convenience.

  • Consent share my information with PiE (sharing your information with PiE will ensure that you receive a tax receipt. Even if you share your data, you can opt out of communications with PiE if you prefer).
  • Consent to the Partners in Education’s (PiE's) use of my child's photograph, voice, and/or video recording in various media projects.
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Palo Alto Reality Check Survey

The Palo Alto Reality Check (PARC) middle school survey is administered in grades 6th-8th on a yearly basis. School and health related behaviors experiences and attitudes are examined. The PARC survey focuses on student reports and perceptions of what is typical behavior among their peers related to bullying and drug and alcohol use. The survey is based on questions found in earlier surveys (MOST of US Youth Survey) as well as current surveys (California Healthy Kids Survey).

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CA Healthy Kids Survey

Palo Alto Unified School District administers the California Healthy Kids Survey (CHKS) every other year at grades 5, 7, 9 and 11. The CHKS is the largest statewide survey of resiliency, protective factors, and at risk behaviors in the nation and has led to a better understanding of the relationship between students' health behaviors and academic performance. The CHKS is acknowledged as a critical component of school improvement efforts to help guide the selection and development of effective health and prevention programs. For more information visit CHKS.

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Developmental Assets Survey

Developmental Assets are defined as the positive values, relationships and experiences that help youth and teens succeed and thrive. The Developmental Assets framework identifies 41 essential elements for supporting the health, resiliency, and overall well-being of youth within their communities. Research shows a significant correlation between higher number of assets and positive indicators, such as school performance and resiliency, and lower numbers of assets and increased risk-taking behaviors such as drug and alcohol use. The framework has been adopted by the Palo Alto Unified School District, the City, YMCA, Youth Community Services and many other youth-serving agencies. You can find more information about the Developmental Assets at Project Cornerstone (http://www.projectcornerstone.org).

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Recruitment Opt Out

The purpose of this section is to inform you of a Federal Law that impacts all high schools. Section 9528 of the "No Child Left Behind" Act of 2001 requires schools to disclose names, addresses and telephone numbers of high school students to military recruiters upon request, unless parents request that such information not be released. The school must notify parents of their right to request that information not be released. This serves as that notification.
Check the box if you do not want your child’s contact information released to the U.S. Military.