The state of California requires school districts to collect and maintain various information on students they serve. In addition to the information required by the state, local policies and practices require additional questions to ensure the smooth operation of all schools. The Online Registration/Annual Data Update process occurs once annually, and serves to combine as many of the notices, mandates, and consent forms into a single process.

Palo Alto Unified uses the Infinite Campus software platform to manage the official information related to the educational processes. This platform stores the official records for the district, and as such, it's important to ensure the information entered is accurate.

To account for the wide variety of modern family situations, the sections are organized by household, parent, and student. Each section can have one or more entries. The questions are arranged specifically relevant to each section, as answers could be different for two children in the same household, or two parents in a split family situation.

Listed below is the same text that exists in the actual application. You can preview the information on this page, or simply view it when completing the application.

For new registrations, please refer to the Registration section of our site. For returning students, the application can be accessed only during the Annual Data Update window by clicking the inbox message link inside the Infinite Campus Portal.

OLR – Demographics

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Household

Households are defined as physical locations where a family lives. A student can have multiple households in certain situations. The following information is collected for each household:

  • Primary Phone
    Primary Phone Number
     
  • Housing
    Housing
    If the answer is yes, there is an explanation for how to proceed:
    Housing (cont.)
     
  • Residency Declaration
    Residency Declaration
     
  • Home Address
    Home Address
     
  • Mailing Address
    Mailing Address
    If there is a different address where mail should be sent:
    Mailing Address (cont.)
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Parent

Parents/guardians should be listed individually. This allows for appropriate access and communication preferences to be set for each specific parent/guardian. The following information is collected for each parent/guardian:

  • Demographics & Custody
    Parent Demographics
     
  • Contact Information
    Parent Contact Information
     
  • Additional Information (Employer, Occupation, Parent education level)
    Parent Additional Information
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Contact Preference Categories

The following categories apply to parent/guardian contacts. They are used to determine which types of messages are sent to specific contacts entered.

Emergency - Marking this checkbox will use this method of contact for emergency messages

High Priority - Marking this checkbox will use this method of contact for messages labeled as High Priority Notification.

Attendance - Marking this checkbox will use this method of contact for attendance messages, such as those sent by the Attendance Dialer Wizard.

Behavior - Marking this checkbox will use this method of contact for behavior messages, such as those sent by the Behavior Messenger Wizard.

General - Marking this checkbox will use this method of contact for general school messages, such as those sent by the school or district.

Private - Mark if number should be listed as private

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Other Household Members

This section is included to assist in the planning for students that may attend PAUSD schools in the future. Please include children in this section that do not currently attend PAUSD schools.
Other Household

Click "Add New Household Member":
Other Household Member

OLR – Student

The Student section of the application needs to be completed/reviewed annually for each child attending Palo Alto Unified Schools. The contents of the application are listed below, as are attachments that are required for various reasons.

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Demographics

This form will contain student name, gender and birth date. The student name will be entered as it is on his/her birth documents. If your child is usually called by a different name, please enter that in the Nickname field. There are two additional questions about access to the internet and a computer in the home.
Student Demographics

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Student Housing

This section requests more information about temporary housing, if applicable.
Student Housing
If the answer is yes, the screen will include an additional question:
Student Housing Details

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Race/Ethnicity

This section requests race/ethnicity information for students entering or reentering PAUSD schools. This section is read-only for current students.
Race/Ethnicity
 

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Relationships

For Parent/Guardian relationships, select the appropriate relationship with the student from the dropdown menu. Alternatively, If there is a person on the list of parents/guardians who is not related to this specific student, check the “No Relationship” box. This will remove any existing relationship that is listed in the system between the student and this adult.

Enter the contact sequence, starting with 1, to indicate which person to contact first when needed. The first contact should be the one most likely to be available to be contacted.
 Parent/Guardian
If there are additional students or other household members, they will will be in a similar section:
Student Relationship within Household

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Emergency Contacts

In this section, provide three or four emergency contacts for this student. These should be additional people to call if the parents/guardians cannot be reached. Name, one phone number, and address are required for each.
Emergency Contacts

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Home Language Survey

The California Education Code contains legal requirements which direct schools to assess the English language proficiency of students. The process begins with determining the language(s) spoken in the home of each student. The responses to the home language survey will assist in determining if a student’s proficiency in English should be tested. This information is essential in order for the school to provide adequate instructional programs and services.

Home Language Survey

 

Has your child ever attended a California public school or charter school at the kindergarten level or higher?  If not, you will see this:
Language Survey Questions

 

Translated versions of the HLS are located in the “Who Participates in ELD Classes” section: https://www.pausd.org/programs/english-learner-program

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Previous Schools

In this section, enter previous schools where students have attended. The dates student entered a US school and/or California school refer only to Kindergarten or higher grades.
Previous Schools

 

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Special Education


Special Education

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Health Services - Medical or Mental Health Conditions

If your child has no medical or mental health conditions, check the box and click Next.
No Medical or Mental Health Conditions

If your child has one or more conditions that the school should be aware of, select from the dropdown. In some cases, a second dropdown will appear where you can select more detail about that condition, e.g. for Allergy, the dropdown will contain common allergens.
Health Conditions

If one or more conditions is life-threatening or requires a treatment plan at school, select the forms from the Health Services page  required for the school to be able to best manage these conditions.

 

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Health Services - Medications and Immunizations

Parents must provide their child’s Immunization Record as proof of immunization at the time of registration. Students newly enrolling into a school in Santa Clara County are required to have their healthcare provider complete a TB Risk Assessment for School Entry form. This form is available on the Health Requirements webpage.


Please add any medication the student takes that the school will need to know about. 
Medications

If there are none, please check the box.
No Medications

 

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Oral Health Assessment

A dental check-up is required by May 31st of a student's first year in a California public school.
Oral Health Notice

Oral Health Policy

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Student Nutrition Services

Application and information regarding availability of free and reduced priced meals for enrolled students. 
Nutrition Services
Student Nutrition Services

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Memorandum of Understanding: School Assignment

 This section asks that you to read and acknowledge that you understand the policy of school placement in the district.

MOU School Assignment

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Library Card

PAUSD and the Palo Alto City Library (PACL) have partnered to make the “Student Asset Card,” a dual PAUSD school library card and a fully functioning PACL card. Details can be found on the PACL website: 
https://library.cityofpaloalto.org/library-policies/

Library Card

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Palo Alto Reality Check Survey

The Palo Alto Reality Check (PARC) middle school survey is administered in grades 6th-8th on a yearly basis. School and health related behaviors experiences and attitudes are examined. The PARC survey focuses on student reports and perceptions of what is typical behavior among their peers related to bullying and drug and alcohol use. The survey is based on questions found in earlier surveys (MOST of US Youth Survey) as well as current surveys (California Healthy Kids Survey).

The form for elementary students requires a choice of allowed or not allow to have the student fill out the survey.
Palo Alto Reality Check (5th)
The form for secondary students requires action to opt out if the student is not allowed to take the survey.
Palo Alto Reality Check 6up

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CA Healthy Kids Survey

Palo Alto Unified School District administers the California Healthy Kids Survey (CHKS) every other year at grades 5, 7, 9 and 11. The CHKS is the largest statewide survey of resiliency, protective factors, and at risk behaviors in the nation and has led to a better understanding of the relationship between students' health behaviors and academic performance. The CHKS is acknowledged as a critical component of school improvement efforts to help guide the selection and development of effective health and prevention programs. For more information visit CHKS.
The form for elementary students requires a choice of allowed or not allow to have the student fill out the survey.
California Healthy Kids Survey 5th
The form for secondary students requires action to opt out if the student is not allowed to take the survey.
California Healthy Kids Survey

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Developmental Assets Survey

Developmental Assets are defined as the positive values, relationships and experiences that help youth and teens succeed and thrive. The Developmental Assets framework identifies 41 essential elements for supporting the health, resiliency, and overall well-being of youth within their communities. Research shows a significant correlation between higher number of assets and positive indicators, such as school performance and resiliency, and lower numbers of assets and increased risk-taking behaviors such as drug and alcohol use. The framework has been adopted by the Palo Alto Unified School District, the City, YMCA, Youth Community Services and many other youth-serving agencies. You can find more information about the Developmental Assets at Project Cornerstone (http://www.projectcornerstone.org).
The form for elementary students requires a choice of allowed or not allow to have the student fill out the survey.
Developmental Assets
The form for secondary students requires action to opt out if the student is not allowed to take the survey.
Developmental Assets

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CAASPP

 This section asks that you to read and acknowledge that you understand the policy of the California Department of Education concerning CAASPP testing.

CAASPP

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Media Release

Please read this linked document regarding release and authorization to use student images and student work. Note: This does not apply to Yearbooks or the School Newspaper.

Media Release Policy

Media Release

 

 Yes - the School and/or District may share my child's photograph, voice and/or video recording with the Palo Alto PTA and Palo Alto Partners in Education Foundation for use in various media projects.

OR

 No - the School and/or District may NOT share my child's photograph, voice and/or video recording with the Palo Alto PTA and Palo Alto Partners in Education Foundation for use in various media projects.

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Palo Alto PTA

Your school's PTA consists of parent volunteers that organize programs and activities benefiting students, families, and school staff. Various consents are required. They are included here for your convenience.

PTA
The the first choice is Yes, the form expands to show this:
PTA

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Partners in Education

Our local education foundation that supports all PAUSD schools by providing funds for caring aides and specialists in the classroom, more counseling, arts and sciences, and programs that support 21st century learning for all students. PiE helps the District provide the education our community expects and our children deserve. Various consents are required. They are included here for your convenience.

Partners in Education

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Recruitment Opt Out

The purpose of this section is to inform you of a Federal Law that impacts all high schools. Section 9528 of the "No Child Left Behind" Act of 2001 requires schools to disclose names, addresses and telephone numbers of high school students to military recruiters upon request, unless parents request that such information not be released. The school must notify parents of their right to request that information not be released. This serves as that notification.
Check the box if you do not want your child’s contact information released to the U.S. Military.
Recruitment Opt Out