ALL of the following documents - some must be original versions - must be brought to the Registration Services office to the in-person office visit (step 3 in the previous page). The in-person office visit will take approximately 30 minutes per student. THE IN-PERSON VISIT CAN NOT UNLESS ALL DOCUMENTS ARE PRESENTED, and a registration will not be considered complete until all documents are provided.
REMEMBER to complete an Online Registration before your office appointment!
1. Original document of Parent or Guardian/Caregiver identification: Photo id such as passport or Driver's License or ID Card. NOTE: If student lives full time with a caregiver instead of a parent, caregiver must provide a completed Caregiver Affidavit.
2. Original or certified copy of Student Identification document, such as a birth certificate, passport, or duly attested baptism certificate. Contact Registration Services if none of these are available. If a student's name or gender for registration is different from what is list on the student's identification document, parents should submit a completed form for either a Legal Name-Gender Change, or a Requested Name-Gender Change.
3. Residency document, Primary Proof: One (1) of the following documents with the parent/guardian's name and address:
- Owners: Most recent property tax bill or receipt of property tax payment; must show owner name (a copy that includes the owner name can be obtained by emailing a request to firstname.lastname@example.org). If the owner is an LLC, documentation must be provided that connects the homeowner/parent/guardian to the LLC. If no property tax bill or payment receipt is available because the purchase is recent: will accept final closing statement or deed.
- Renters: current Lease Agreement; must include manager/landlord's contact information and signature. All pages of the lease are needed, including signature page but not including addendums. If the lease has expired, or the lease is month-to-month, an additional letter is needed from the manager/landlord with their signature, indicating the parent(s)/guardian(s) are current residents, which must be dated within the last 30 days.
- Shared housing: families living free-of-charge with a homeowner/lessor who is not the parent or guardian, must complete the Shared Housing Affidavit and submit all documents listed in the Affidavit instructions in lieu of item 4 below. Note that documents are required from both the homeowner/lessor AND the parent; and the homeowner/lessor must be present along with the parent at the in-person office visit.
4. Residency documents, ADDITIONAL Proof: Two (2) documents, most current and with the parent/guardian's name and address, as follows:
- One document from Category 1: a bill, or a letter of account confirmation, for utilities (water, electric, gas, refuse);
- One document from Category 2: Confirmation of service for cable or internet; DMV vehicle registration; medical or dwelling insurance; credit card bill; W-2 tax form; voter registration; pay stub; letter from government agency; U.S. Mail address change verification
Note: The two documents can be accepted from Category 2 ONLY if the Primary Proof is a lease agreement AND the lease agreement explicitly states utilities are included.
5. For students with a parent in two households: at least one of the parents must live within Palo Alto, and the student must reside with that parent at least 50% of the time, for the student to qualify as a Palo Alto resident and attend PAUSD schools. When one parent lives outside of the PAUSD boundary, each parent must complete the Custody Calendar 19-20.
6. Health Records
- Student's Immunizations records: All records must be official (click here and read item 1c for definition of "official"). If your doctor has scheduled immunizations to be administered at a date after the registration appointment, a letter signed by a California licensed physician (M.D. or D.O.) is required listing the dates the immunizations will be administered.
Note: As of July 2019, California requires 2 Varicella doses (vaccination against Chickenpox). If the student has had the Chickenpox disease, only a medical exemption can be accepted in lieu of the vaccinations. Definition of a medical exemption can be found on the Health Services page, in the "Immunization Requirements" section.
- A TB Risk Assessment form (or a TB test if required after assessment): must be completed by a health professional for the student. (Students transferring from another Santa Clara County school are exempt from this requirement.)
Click here for a complete description of all State and County requirements.
7. If student is transferring from a school within the United States, bring a completed Request for Records form. (NOTE: This is only required for students coming from a school in grades TK through 12; does not apply to a student coming from a preschool.)
8. Review Grade Placement policies to determine the grade level PAUSD will assign based on student birth date; if parents want a different grade assigned, evidence of current or previous grade must be submitted for consideration.
The following documents are not needed at the in-person office visit; however, parent must provide them before student is assigned to a school:
- High school students entering the second semester of 9th grade, or entering 10th, 11th, or 12th grades, must submit an official student transcript from the previous school, with a professionally English-translated version included.
- Special Education students: Provide a copy, signed by parent and previous school, of existing or previous IEP or 504 plans.
Please contact Registration Services with any questions: RegistrationServices@pausd.org; (650) 329-3707.